Compliance Monthly October2010

Compliance Monthly October 2010 In This Issue  Welcome  C & E Logs  SAOF Form  Legislative Review  Recruiting Calendar Useful Links NCAA www.ncaa.org Big Sky www.bigskyconf.com Eligibility Center www.eligibilitycenter.org Volume 2, Number 1 Welcome to Compliance Monthly! Welcome to the fall of 2010, all of the fall sports are already in full swing with several teams already into conference play. Soccer and volleyball have already started their conference slates, cross country just had a successful trip to prenationals and football had its first home game since September 2nd. And as of last week both men’s and women’s basketball are now in their 20-hour weeks. As you all know, Jaynee Nadolski from the Conference office was on campus last month to perform a compliance review. One of her recommendations was to distribute this newsletter to more people across campus; in the past this newsletter has only gone out to coaches. All of you do a great job of helping the athletic department run smoothly all year round. If any of you have recommendation for content or important dates that you would like highlighted in the newsletter, please let Scott Renfro know and we will work on getting your information out. C & E Logs/ Phone Log Reminders Last week at the Head Coaches meeting, an announcement was made that all coaching staff’s should get their contact and evaluation logs in order over the next month. In addition to the C & E Logs, all coaches should prepare their phone logs for review within the next month. If you have not yet received that message, please take the time to get those logs in order; the compliance office will be reviewing those logs from ALL TEAMS at some point before the end of the semester. Another point of emphasis that Jaynee from the conference has pointed out is that ALL unofficial visits need to be recorded on the C & E logs, even if it is an unplanned visit where a PSA stops by your office unannounced. These visits do not need to count as contacts, since all contact would remain on campus, but these visits do need to be listed and recorded properly. 2010- 2011 SAOF Form The compliance office now has copies of the 2010 – 2011 Student-Athlete Opportunity Fund request form available. This is the form that students can fill out if they need financial assistance with academic supplies, money for warm clothes, medical/ dental bills or transportation home. Forms need to be filled out and submitted to the compliance office by Monday December 13th for review by the committee. Checks will be ready for distribution by the first week of second semester. ASK BEFORE YOU ACT!  Legislative Review…. DATES TO REMEMBER: October 22nd Mid-Term Progress Reports due back to Academics October 29th Last Day to Drop with a “W” November 3rd Early Enrollment Period BeginsSee Pam or Diana for details October Meetings: All Staff Meeting October 20th 10:00AM DuBois Center- Freemont Room Contact Compliance: This month is just a basic refresher course for everyone: 13.4.1.2.1 Electronic Transmissions: Just a friendly reminder that text messages or Instant Message to recruits (or their parents/guardians) are not permitted prior to their signing an NLI or if they sign outside of an NLI period, prior to their paying the Enrollment Deposit. Prior to those times, email and fax are the only permissible forms of electronic communication. 13.6.3 Requirements for Official Visits: Please remember that prior to making any arrangements for an official visit, the visit needs to be approved through the compliance office. For a visit to be approved, compliance/academics needs an official visit request form and copies of HS (or Junior College) transcripts, proof of a valid ACT/SAT score and the student needs to be registered with the NCAA Eligibility Center and added to our schools Eligibility Center page (Institutional Request List). 15.2.7 Student-Athlete Employment: A reminder that there are student-athlete employment forms available in the copy room. Any student-athlete who is employed either on-campus, off-campus or employed by a private individual must fill out an employment form and return to the compliance office. We encourage our students to work, but we do need to remind them that they need to fill out an employment form whether they are working in the dining hall or babysitting for their neighbors. Chapter 17 Travel Issues: A few quick reminders on travel issues; for team travel you cannot depart more than 48 hours prior to your scheduled game/match/race, students must be eligible to compete in order to travel with the team, we cannot provide lodging or travel expenses for family or friends, we cannot pay for additional rooming expenses such as long distance phone calls, room service or pay-per-view movies. We can provide some additional entertainment expenses if you are traveling during a vacation period such as winter break or spring break. Scott Renfro Important Dates Assistant AD- Compliance 928-523-6763 Scott.Renfro@nau.edu www.nauathletics.com Football October 2010 Recruiting Periods Fall Evaluation Period: Designated Eval Days Men’s Basketball October 1st – 5th Contact Period October 6th – 31st Evaluation Period Women’s Basketball October 1st – 6th Contact Period October 7th – 31st Evaluation Period Women’s Volleyball October 1st – 31st Contact Period Cross Country/ Track & Field October 1st – 31st Contact Period ASK BEFORE YOU ACT!