CorporateSustainabilityForumAlternativeFuelAutoSponsorshipPackage v4doc (PDF)

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Sustainable Facilities Management and the Triple Bottom Line
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Forum Alternative Fuel Auto Sponsor Package
May 9-10, 2013
The Portofino Hotel & Marina, Redondo Beach, California
www.corporatesustainabilityforum.com
www.cloudinitiativesforum.com

successfully transitioning to the Cloud

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The 2013 Corporate Sustainability Forum is being held May 9-10, 2013 at the Portofino Hotel & Marina in
sunny Redondo Beach California. Redondo Beach is widely recognized as one of the most desirable places to
live in the United States. This Luxury Ocean-front Resort is only 7 miles from Los Angeles International Airport
(LAX) and a million miles from ordinary.
ATTENDANCE IS BY INVITATION ONLY
The Corporate Sustainability Forum is an opportunity to showcase your Alternative Fuel Automobiles to Senior
Sustainability Executives, from America’s Largest Companies as well as sit down for 1on1 meetings with them.
Our attendees have responsibility for the Sustainability Function of their respective Organization(s). They are
the BUYERS, BUDGET HOLDER’S, REQUIREMENT FRAMERS and DECISION MAKERS that you have been
looking for. They are prequalified and hand-picked to attend and they are keen to learn about your offerings,
with a view to finding new strategies/solutions to reduce their Organizations Carbon Footprint of which
transportation is a huge component/facet of this.
The Business Case for the Forum Model vs the Tradeshow Model YOU DECIDE which makes more sense
Corporate Sustainability Forum
vs.
Traditional Tradeshow

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Invitation only event for Decision Makers. (C-Level
Execs, VP’s and Directors)



100% of Attendees will be Budget Holders/Decision
Makers



Prospects are pre-qualified Senior Executives

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Detailed information on each prospect

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Formal and informal networking opportunities

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Attendee Wish list of your top prospects

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Minimal competition per category



You know exactly what their purchase plans



No freight, drayage and labor set up and tear down
costs for your booth. Signage provided.



You know exactly who is coming and our attendees
are motivated buyers.



Makes for shorter sale cycles & cost effective. Get
6-9 months worth of prospecting done in 1 day



Open to every-one and their mom. No quality
control, often attendees with NO AUTHORITY.



Often Hit /Miss. You may or may not get quality
time with anyone let alone Budget Holder’s



Attendees-Middle Managers with no authority



No idea who they are or what their needs are



Quality networking may not be built into agenda



Cross your fingers and hope for the best



Often saturated with your competition



No idea what the attendees purchasing plans are



Booths can run you thousands of dollars in
shipping, manpower costs and time



Tradeshow attendance is down across the board.



ROI is unpredictable



You can spend precious time and money spinning
your wheels with “middlemen” and gatekeepers

www.sustainablefacilitiesforum.com

Sustainable Facilities Management and the Triple Bottom Line
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June 20th -21st, 2012

YOU WANT NEW CUSTOMERS…BUT THESE DAYS

HERE’S A WHOLE NEW WAY TO MEET BUYER’S

NO BOOTHS…
www.cloudinitiativesforum.com
TRADESHOWS
successfully transitioning to the Cloud
NO HASSLES…
DON’T SEEM TO WORK
NO $$$ SHIPPING COSTS…
Buyers aren’t showing up and the ones that do are often
Mid-Level Managers…with NO AUTHORITY.
WHERE’S THE RETURN ON YOUR INVESTMENT?

GET 12 MONTHS OF PROSPECTING DONE IN ONE DAY AT THE
RESORT WITH PRESCHEDULED, PRIVATE

GUARANTEED SALES APPOINTMENTS

YOU BUILD RELATIONSHIPS AS YOU
SPEND QUALITY TIME WITH BUYERS IN A
RESORT SETTING…RELATIONSHIPS

THAT TURN INTO BUSINESS.
WE MATCH YOU WITH THE CORPORATE
SUSTAINABILITY EXECUTIVES YOU WANT
TO MEET WITH OUR WISH LIST PROGRAMME

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NO EXTRA EXPENSES…and most of all…
NO GUESSING IF BUYERS WILL SHOW UP…

MEET SENIOR SUSTAINABILITY EXECUTIVES FROM FORTUNE
1000 COMPANIES AT THIS EXCLUSIVE INVITATION ONLY
EVENT…EACH AND

EVERY ATTENDEE WILL Be

THEIR ORGANIZATION’S
BUDGET HOLDER &
DECISION MAKER…
YOU WILL HAVE A FULL SCHEDULE OF PRIVATE

MEETINGS

WITH THE SENIOR EXECUTIVE TASKED WITH CRAFTING THE
SUSTAINABILITY INITIATIVES AT THEIR RESPECTIVE
ORGANIZATION(S).

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A few of the Global Brands that have attended our Sustainability Events
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Some of the Job Titles you Can Expect to See at the Forum
Chief Executive Officer

Vice President of CSR

Chief Operating Officer

Vice President of Strategy

Chief Sustainability Officer

Vice President of Environment Health & Safety

Vice President of Sustainability

Sustainability Lead

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Sustainable Facilities Management and the Triple Bottom Line
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June 20th -21st, 2012

Venue
All of our events are held at 5 Star luxury resort locations that make for a relaxed setting that is conducive to
learning, networking and conducting business. The Portofino Hotel & Marina is no exception…nestled in its
www.cloudinitiativesforum.com
own private Peninsula called King Harbor,
The Portofino Hotel & Marina is an exceptional resort destination
successfully
transitioning
toofthe
Cloud
and present day maritime haven located
in the quaint
beach town
Redondo—a
seaside escape just 7 miles
south of LAX....
King Harbor has its own colony of California sea lions offering guests front-row viewing of these spectacular
creatures frolicking, feeding and basking in their natural habitat.
Sea lions are known for their “chattiness,”
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which hotel guests will also get to experience. Each ocean
side guest room includes a poem introducing guests
to the hotel’s sea lion mascots.
Awards

“Best Hotels in Los Angeles
US News, 2011”

“2012 Certificate of Excellence”

“Best Location JetBlue Getaways 2010”

The Portofino Hotel & Marina boasts Conference Ballrooms with large windows that open up to the Pacific
Ocean which makes for tranquil and stunning panoramic views. With the Ocean as your backdrop and waves
as your soundtrack the Corporate Sustainability Forum will not just be an event but an Experience!

Directions from Los Angeles International Airport




Distance: 7 mi / 11.27 km south to hotel
Taxi charge (one way): $30.00 (USD)

Follow signs to Sepulveda (US-1) south, which becomes Pacific Coast Highway, 7 miles. Take a right on Beryl, which
Directions from Long Beach Airport(LGB)




Distance: 18 mi / 28.97 km north to hotel
Taxi charge (one way): $48.00 (USD)

Take Highway 405 North and take a left turn at 182nd Street to Crenshaw Exit. Turn left at light onto Crenshaw. Turn right onto 190th St. Follow
into Redondo Beach, cross Pacific Coast Highway and turn left at Harbor Drive. Then take a right on Portofino Way.

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Networking
Networking can be hard!...to make networking easier for not just you the Sponsor, but also for Attendees and
Speakers alike, we will be utilizing a closed Online Social Network and a Private Meeting Scheduling Tool
www.cloudinitiativesforum.com
(Forum Scheduler). This platform will allow you to rapidly cement relationships and reap the benefits of your
successfully transitioning to the Cloud
Sponsorship Investment before during and way…way after the Forum is over..
Some of the Features of the Online Community and 1on1 Meeting Scheduler
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Rich Attendee Profiles
Attendees personalize their profiles: photos, bios,
tags, as well as links to all their other
representations of themselves on the web such as
Facebook, LinkedIn, Twitter and web sites.

Engaging Discussion Forums
Attendees want to talk to each other and you the
Sponsor. We let them do this with our unique set
of discussion tools to help get conversations
started and keep them going by connecting
people with common interests.

Forum Networking App
Whatever flavor of mobile device you use be it
iPhone, iPad, Blackberry, Android or Windows
Mobile 7, we have it covered with a highperformance mobile web application. HTML5
technology means roaring speed with no App
Store installation required. SMS texting enabled.

Virtual Tradeshow Booth
As a Sponsor you can customize your own
"virtual tradeshow booth" with collateral. You
can also dialogues going with attendees, not just
logo placement. Promote Product or Service
specials via SMS alerts as well.

1-On-1 Meeting Scheduler
Our robust Forum Calendar & 1-On-1 Meeting Forum Scheduler gives you the Sponsor and Attendees alike a
myriad of ways to network, match-up, and interact. From your full conference schedule to private meetings,
we have everyone's needs covered. Never do it by hand again!
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Ability for hosts to share their entire event schedule, organized
by tracks.
Flexibility for attendees to manage their own personal
conference schedule.
Options for everyone to schedule private or group meetings.
Ways to reserve a room or table, or suggest a location.
Opportunities for speakers to share handouts & connect with
their audience.
Access to schedules before, during & after events on desktop &
mobile devices.
Having one-click schedule export to spreadsheet, printable
PDF or Outlook.

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Sustainable Facilities Management and the Triple Bottom Line
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Why Senior Executives Attend! What’s in it for them?
The 65 plus Senior Sustainability Executives from billion plus dollar Companies that we prequalify and invite to
join us, attend to specifically meet with solution providers like you, network with their peers, as well as Learn
www.cloudinitiativesforum.com
& exchange ideas in peer driven conference/knowledge sessions. We collect information on their immediate
successfully transitioning to the Cloud
projects & buying requirements for you to review. At that point is it then up to you to position yourselves to
address these needs during the 1on1 meetings and also during the informal networking events built into the
program.
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Our Mind Set and how we view our Sponsors
What is the point of spending your marketing dollars Sponsoring an event? Stupid question on the face of
it…but a very simple one to answer. You want to sell your Products and/or services…right? That means
getting in front of the right people as efficiently and cost effectively as possible. We are here to help you
succeed in this endeavor and that means doing everything we can to help you write new business. With our
Direct Sales Team, Direct Mail Campaigns, Industry Media Partners, Press-Releases and Relationships built
from previous events like the Green Initiatives Conference (www.greeninitiativesconference.com), we have
the Team, the Strength and the Resources to marshal BUYERS that can make a difference to your business.
Think for a moment how much it would cost you in time, lost productivity and money to fly or drive to 5,
Face to Face appointment/meetingss with Senior Execs from Global Companies and then wine and dine
them? As you well know these Execs are hard to pin down and are geographically dispersed…airfare, time,
wining and dining are not cheap…INSTEAD WE ARE BRINGING THEM TO ONE LOCATION WITH STRUCTURED
and CONFIRMED MEETINGS.
What you Get with Your Package
1) We guarantee you a minimum of 5 (1-On-1) meetings with your prospects.
(Platinum gets 12 meetings and Gold 7 meetings respectively).
A week prior to the Forum you will receive a login to the Corporate Sustainability Forum Scheduler. This will
allow you to build your itinerary around the Buyers you’d like to meet with as well as those that have
specifically requested to meet with you. Each meeting is 20 minutes long. You will be designated a private
meeting area at the venue free of distractions. “No need to ship booths or collateral”- Just you and your
prospects for 20 minutes. Think of it as speed dating for Business.
2) Forum Networking App
All attendees will be required to download the Forum Networking App to their Smart phones/Ipads/Androids/Blackberrys or whatever flavor of mobile device they use. A menu of your products/ services
and contact details will be listed therein as well.
3) Event Brochure
You will have a full page ad in the Event Brochure listing your offerings and contact details. All attendees will
receive a copy of this via email and a physical copy on the day of the Forum.
4) Onsite signage
Your logo will be on all event signage and will rotate periodically on jumbo screens during the event
5) Breakfast, Coffee Breaks and Networking Luncheon.
These breaks will allow you to chat with your prospects in an informal relaxed setting, learn about their puppy,
their kids and forge real relationships.
6) Gala Networking Dinner
To facilitate your networking, we will have a Dinner featuring live entertainment to make the event truly
memorable, because people still do business with people. This shared experience at the Gala Dinner goes a
long way towards solidifying the new relationships made at the 1-On-1’s and also provides an opening to meet
other attendees

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Sustainable FacilitiesVVVVVV Management and the Triple Bottom Line
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Forum Alternative Fuel Auto Sponsor Package Details and Cost


Comprehensive marketing via Press-Releases, Emails, Direct-Marketing, Social Media Channels and through our Strategic Partners
prior to, during and post event. This will create awareness of your offerings to a highly targeted audience that has the authority,
budgets and ability to buy your vehicles



Captive audience of 100 plus Senior Executives from America’s Largest Companies



Great branding opportunity as an Environmentally Conscious Brand



10 Minute Speaking Opportunity During Luncheon or Cocktail Reception



Logo placement and Corporate Bio on event website labeling you as “Official Forum Alternative Fuel Car Sponsor”



Logo placement and Corporate Bio in event brochure/agenda as “Official Forum Alternative Fuel Car Sponsor”



Logo placement and Corporate Bio in Forum App as “Official Forum Alternative Fuel Car Sponsor”



Company Marketing Collateral and/or Giveaways in Attendee Registration Packets given to each attendee



Listing in Forum App that each attendee will be required download



Virtual Tradeshow booth in Forum Online Community



Exhibit Display and Carousel for Delegates to view and test drive car



Three All Access Tickets for your Sales and Business Development Execs (This is a $4,980.00 value at the regular ticket price of
$1,245.00/ticket).



Inclusive of all meals

Total Cost $4,950

To discuss this opportunity and to reserve your package call or email us today at the details below because

needs more than just

Mitchie Mutyambizi
Sponsorship Inquiries
FidelityOneConferences.com
(404)-865-1438-TEL
mitchiem@fidelityoneconferences.com

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Sustainable FacilitiesVVVVVV Management and the Triple Bottom Line
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SPONSORSHIP CONTRACT
Upon acceptance of the contract, the participating firm named on the front of this contract (“The Supplier”)
shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and
regulations which may be established by Fidelity One Conferences and the Corporate Sustainability Forum
and related events, (hereinafter referred to as “the Forum” or “Management.”) References to the Forum
herein shall be deemed to include Fidelity One Conferences (Fidelity One, Inc) and any duly authorized
representative, agent or employee of the foregoing. Contract to be signed by authorized signatory only.
1. This contract includes participation by the Supplier Company for two members of its staff in
the meetings and sessions at the forum.
2. Return of the Agreement and deposit indicates your agreement to participate in the Forum and
to comply fully with the regulations set forth herein. 50 percent is due with this reservation. Full
payment is due 90 days prior to the event. As this is an event with a limited number of
suppliers, no cancellations can be accepted after application is accepted.
3. The Forum is a business networking event and conference. While certain buyers and
their companies have indicated their intent to attend, and Fidelity One Conferences has
made its best efforts to insure these buyers actually attend, the parties acknowledge
that it is impossible to guarantee that each of these persons or companies will actually
participate. This contract is not a guarantee of participation by any particular
company or individual buyer.
4. Sharing of the space and time allotted to a participating Supplier with any other company,
organization, or for products other than that specified in the application, except as specifically
arranged and approved by the Forum in writing in advance, is not allowed.
5. Promotional activities outside the agenda such as signs, easels, or hotel room drops, are not
permitted without prior special arrangements with Forum Management. Supplier agrees not to
play, broadcast or have performed any copyrighted material without first presenting to the
Forum proof satisfactory that the supplier has, or does not need, a license to use the material.
6. In the event that because of war, fire, strike, government regulation, public catastrophe, act of
God, public enemy, act of terror or imminent fear of such, or other cause, the Forum or any part
thereof is prevented from being held, is cancelled by the Management or by the Hotel or the
event space applied for herein becomes unavailable, the Management shall in its sole discretion
determine whether to refund to the applicant no more than his proportionate share of the balance
of the aggregate exhibit fees received after deducting expenses incurred and to be incurred by
the Management, plus reasonable compensation to the Management, but in no case shall the
amount of refund to the applicant exceed the amount of the exhibit fee paid.
7. If for any reason, the Management determines that the location or dates of the Event must be
changed or the dates of the event changed, no refund will be due to the supplier, but the
management shall assign to the supplier, in lieu of the original space, such other space as the
Management deems appropriate and the supplier agrees to use such space under the terms of this
agreement. The Forum shall not be financially liable or otherwise obligated in the event the
event is postponed or relocated.
8. Each Supplier shall maintain general public liability insurance against claims for personal
injury, death or property damage incident to, arising out of or in any way connected with the
supplier’s participation in the event, in an amount of not less than one million dollars
($1,000,000) for personal injury, death, property damage in any one occurrence. A Certificate of
Insurance indicating such coverage, and naming Fidelity One Conferences as additional insured,
shall be submitted not less than 45 days prior to the event date. Such insurance maintained by
the supplier must be issued by an insurance company reasonably acceptable to Forum
Management and should include coverage of the indemnification obligations of the supplier
under these rules and regulations.
9. Supplier is solely and fully responsible for its own material and should insure it against loss or
damage from any cause whatsoever. All property of a Supplier is understood to remain in its
care, custody, and control in transit to or from or within the confines of the Hotel. Supplier
agrees to waive its rights of subrogation against the Forum, its officers, directors and employees.
10. Audio-visual support (Windows laptop and LCD Projector) is provided at no
charge. Presentations which include video, animation, Flash, or other non-static
content; files requiring Vista; or content with special fonts or large images or the
like, may require Supplier to provide his own laptop or other equipment at his
expense.
11. Neither Forum Management nor the Hotel Facility nor any other officers, agents employees
or other representatives, shall be held accountable or liable for, and the same are hereby released
from accountability or liability for, any damage, loss, harm or injury to the person or any
property of the Supplier or any of its officers, agents, employees, or other representatives
resulting from, or arising out of, the negligence of Forum management, its agents or employees,
or the negligence of any other persons present at the Forum, or from theft, fire, water, accident
or any other cause.
12. The Supplier hereby agrees to indemnify, defend and protect Fidelity One Conferences, the
Forum, and the Hotel Facility against, and hold and save harmless from, any and all claims,
demands, suits, liability, damage, loss, costs, attorney fees and expenses of whatever kind or
nature which might arise out of any action or failure to act of the supplier or any of its officers,
agents, employees, or other representatives, including but not limited to claims of damage or
loss to property or harm or injury to a person or persons.
13. In the event that any unforeseen occurrence shall render the fulfillment of this agreement
impossible, the parties shall mutually amend or terminate the agreement at Forum
Management’s option. The Supplier hereby waives any claim against the Forum for damages or
compensation.
14. The Forum reserves the right to determine the Agenda for the event and to adopt, orally or in
writing, any additional rule or regulation, or take any further action if the Forum deems such

action necessary for the good and welfare of the event. Any matters not covered here shall be
subject to the final judgment and decision of the Forum.
15. The Supplier agrees to comply with and be bound by all laws of the United States and the
local jurisdiction where the event is held and rules and regulations of the local Police and Fire
Department and those policies and criteria which have been established by the Forum or the
Hotel Facility for use of the areas designated.
16. The Forum and the Supplier agree that any dispute arising out of this agreement shall be
governed by the laws of the State of Georgia, and in any suit arising there from the Supplier
hereby agrees to submit himself to the jurisdiction of the courts of the State of Georgia, and that
venue for any such suit shall lie in Fulton County.
17. This agreement contains the entire agreement of the parties hereto with respect to the matters
embraced herein and may not be modified, discharged or terminated except by a written
instrument, signed by the party to be charged. Nothing in this provision, however, shall preclude
the Management from adopting additional rules and regulations, orally or in writing, as provided
in Paragraph 14.

Corporate Sustainability Forum, Redondo Beach, Ca May 9-10, 2013
Alternative Fuel Auto Sponsor
Payment Type
Check
Credit Card
*Credit Card Type:- (Visa, MasterCard,AMEX,Discover)__________________Exp Date
Credit Card Account Number
3 Digit Number on back of Card

or Front of Card (Amex)

Name as it appears on Credit Card
Cardholder Signature
Credit Card Billing Address
State

City

Country

Total Cost $_____________USD
Company Name
Address

City

Country

Telephone

Email
Name

Job Title

Signature
_______________________________________________
FidelityOneConferences.com
Mitchie Mutyambizi
Marketing Manager
Tel :- (404)-865-1438
e-Fax:- (646)-695-3144 (Fax signed contract here)
Email:- mitchiem@fidelityoneconferences.com
Signed
Date
*A 2.5% surcharge will be added for credit card payments