CorporateSustainabilityForumAlternativeFuelAutoSponsorshipPackage v4doc.pdf


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vVVwww.sustainablefacilitiesforum.com

Sustainable FacilitiesVVVVVV Management and the Triple Bottom Line
th
June 20th -21st, 2012

SPONSORSHIP CONTRACT
Upon acceptance of the contract, the participating firm named on the front of this contract (“The Supplier”)
shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and
regulations which may be established by Fidelity One Conferences and the Corporate Sustainability Forum
and related events, (hereinafter referred to as “the Forum” or “Management.”) References to the Forum
herein shall be deemed to include Fidelity One Conferences (Fidelity One, Inc) and any duly authorized
representative, agent or employee of the foregoing. Contract to be signed by authorized signatory only.
1. This contract includes participation by the Supplier Company for two members of its staff in
the meetings and sessions at the forum.
2. Return of the Agreement and deposit indicates your agreement to participate in the Forum and
to comply fully with the regulations set forth herein. 50 percent is due with this reservation. Full
payment is due 90 days prior to the event. As this is an event with a limited number of
suppliers, no cancellations can be accepted after application is accepted.
3. The Forum is a business networking event and conference. While certain buyers and
their companies have indicated their intent to attend, and Fidelity One Conferences has
made its best efforts to insure these buyers actually attend, the parties acknowledge
that it is impossible to guarantee that each of these persons or companies will actually
participate. This contract is not a guarantee of participation by any particular
company or individual buyer.
4. Sharing of the space and time allotted to a participating Supplier with any other company,
organization, or for products other than that specified in the application, except as specifically
arranged and approved by the Forum in writing in advance, is not allowed.
5. Promotional activities outside the agenda such as signs, easels, or hotel room drops, are not
permitted without prior special arrangements with Forum Management. Supplier agrees not to
play, broadcast or have performed any copyrighted material without first presenting to the
Forum proof satisfactory that the supplier has, or does not need, a license to use the material.
6. In the event that because of war, fire, strike, government regulation, public catastrophe, act of
God, public enemy, act of terror or imminent fear of such, or other cause, the Forum or any part
thereof is prevented from being held, is cancelled by the Management or by the Hotel or the
event space applied for herein becomes unavailable, the Management shall in its sole discretion
determine whether to refund to the applicant no more than his proportionate share of the balance
of the aggregate exhibit fees received after deducting expenses incurred and to be incurred by
the Management, plus reasonable compensation to the Management, but in no case shall the
amount of refund to the applicant exceed the amount of the exhibit fee paid.
7. If for any reason, the Management determines that the location or dates of the Event must be
changed or the dates of the event changed, no refund will be due to the supplier, but the
management shall assign to the supplier, in lieu of the original space, such other space as the
Management deems appropriate and the supplier agrees to use such space under the terms of this
agreement. The Forum shall not be financially liable or otherwise obligated in the event the
event is postponed or relocated.
8. Each Supplier shall maintain general public liability insurance against claims for personal
injury, death or property damage incident to, arising out of or in any way connected with the
supplier’s participation in the event, in an amount of not less than one million dollars
($1,000,000) for personal injury, death, property damage in any one occurrence. A Certificate of
Insurance indicating such coverage, and naming Fidelity One Conferences as additional insured,
shall be submitted not less than 45 days prior to the event date. Such insurance maintained by
the supplier must be issued by an insurance company reasonably acceptable to Forum
Management and should include coverage of the indemnification obligations of the supplier
under these rules and regulations.
9. Supplier is solely and fully responsible for its own material and should insure it against loss or
damage from any cause whatsoever. All property of a Supplier is understood to remain in its
care, custody, and control in transit to or from or within the confines of the Hotel. Supplier
agrees to waive its rights of subrogation against the Forum, its officers, directors and employees.
10. Audio-visual support (Windows laptop and LCD Projector) is provided at no
charge. Presentations which include video, animation, Flash, or other non-static
content; files requiring Vista; or content with special fonts or large images or the
like, may require Supplier to provide his own laptop or other equipment at his
expense.
11. Neither Forum Management nor the Hotel Facility nor any other officers, agents employees
or other representatives, shall be held accountable or liable for, and the same are hereby released
from accountability or liability for, any damage, loss, harm or injury to the person or any
property of the Supplier or any of its officers, agents, employees, or other representatives
resulting from, or arising out of, the negligence of Forum management, its agents or employees,
or the negligence of any other persons present at the Forum, or from theft, fire, water, accident
or any other cause.
12. The Supplier hereby agrees to indemnify, defend and protect Fidelity One Conferences, the
Forum, and the Hotel Facility against, and hold and save harmless from, any and all claims,
demands, suits, liability, damage, loss, costs, attorney fees and expenses of whatever kind or
nature which might arise out of any action or failure to act of the supplier or any of its officers,
agents, employees, or other representatives, including but not limited to claims of damage or
loss to property or harm or injury to a person or persons.
13. In the event that any unforeseen occurrence shall render the fulfillment of this agreement
impossible, the parties shall mutually amend or terminate the agreement at Forum
Management’s option. The Supplier hereby waives any claim against the Forum for damages or
compensation.
14. The Forum reserves the right to determine the Agenda for the event and to adopt, orally or in
writing, any additional rule or regulation, or take any further action if the Forum deems such

action necessary for the good and welfare of the event. Any matters not covered here shall be
subject to the final judgment and decision of the Forum.
15. The Supplier agrees to comply with and be bound by all laws of the United States and the
local jurisdiction where the event is held and rules and regulations of the local Police and Fire
Department and those policies and criteria which have been established by the Forum or the
Hotel Facility for use of the areas designated.
16. The Forum and the Supplier agree that any dispute arising out of this agreement shall be
governed by the laws of the State of Georgia, and in any suit arising there from the Supplier
hereby agrees to submit himself to the jurisdiction of the courts of the State of Georgia, and that
venue for any such suit shall lie in Fulton County.
17. This agreement contains the entire agreement of the parties hereto with respect to the matters
embraced herein and may not be modified, discharged or terminated except by a written
instrument, signed by the party to be charged. Nothing in this provision, however, shall preclude
the Management from adopting additional rules and regulations, orally or in writing, as provided
in Paragraph 14.

Corporate Sustainability Forum, Redondo Beach, Ca May 9-10, 2013
Alternative Fuel Auto Sponsor
Payment Type
Check
Credit Card
*Credit Card Type:- (Visa, MasterCard,AMEX,Discover)__________________Exp Date
Credit Card Account Number
3 Digit Number on back of Card

or Front of Card (Amex)

Name as it appears on Credit Card
Cardholder Signature
Credit Card Billing Address
State

City

Country

Total Cost $_____________USD
Company Name
Address

City

Country

Telephone

Email
Name

Job Title

Signature
_______________________________________________
FidelityOneConferences.com
Mitchie Mutyambizi
Marketing Manager
Tel :- (404)-865-1438
e-Fax:- (646)-695-3144 (Fax signed contract here)
Email:- mitchiem@fidelityoneconferences.com
Signed
Date
*A 2.5% surcharge will be added for credit card payments