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Free School Fun Run Guide .pdf


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Free School Fun
Run Guide

Introduction
This free fun run guide is packed with everything
you need to organise a successful event at
your school.
From lesson ideas to the benefits for your school, we’ve created an
exhaustive guide to make it easy to organise your school fun run.
Here are just some of the reasons why a school fun run is a
great idea:








They are easy to organise
They get kids actively interested in exercise
They are a great way to raise money for charity
They involve the whole community
They generate publicity for your school
They create lots of extra learning opportunities
And, of course, fun runs are fun!

Setting Up Your
School Fun Run
There are four important factors involved in
arranging a school fun run.





Pick a suitable site
Pick a suitable date and time
Get relevant permission
Make sure you have relevant insurance

Pick a Suitable Site
If your school has limited sport and play space, choose a safe and
suitable area, like a local park near to the school. Remember to
check for, and mark out, any uneven ground or other risks prior to
the event. If the area seems unsuitable for young children,
look elsewhere.

Pick a Suitable Date and Time
Try to pick a time that won’t disrupt parents or pupils. Bear meal
times in mind, too, especially when dealing with younger children,
and remember to encourage children to eat well on the day
(perhaps by hosting an energetic breakfast at school).
Get Relevant Permission

Getting the relevant permission for your event is also critical –
once you know where the fun run will take place, you need
permission from the relevant authorities and the land owners if
appropriate. This will ensure your run doesn’t clash with other
events. Be sure to check local authority guidelines relating to
sporting events.
Make Sure You Have Relevant Insurance
Liability insurance is a requirement for your event. Contact an
insurance provider to discuss the fun run in more detail to find out
the coverage they have available. You may also wish to notify the
emergency services of your plans, and plan with staff and
volunteers to discuss emergency plans just in case. Your local
council may be able to advise on relevant insurers and rules.

Planning
the Route
You will need to mark out a suitable route. If your
school grounds do not have a running track, you
may need to mark one out with cones or tape.
You also need to plan your route around the age of your pupils.
The English Schools Athletic Association does not allow cross
country races of more than 1,500m for year five children, and
2,000m for year six.
The Fell Runners Association also limits the distance over which
children can compete in fell races:







Six to eight years: ½ mile
Nine to ten years: 1 mile
11 to 12 years: 2 miles
13 to 14 years: 3 miles
15 to 16 years: 4 miles

Track Routes
Depending on the size of your school and the
event, there are four recommended track routes:





Circular route
Horseshoe route
Point to point
Indoor

Circular Route
A typical running track with the same start/end point. This is handy
for smaller events, as you’ll be able to organise the start and finish
easily. You will also need fewer volunteers on hand to manage the
event. Just remember to keep volunteers near the starting areas to
make sure there is no bottlenecking

Horseshoe Route
A U-shaped route with clear start and end zones. If your school is a
bit bigger, or you have a big playing field or park nearby, a
horseshoe route is easy to lay out, as the start and finish will be
quite close to each other, much like the circular route.
Point to Point
Relay-style running between two markers a set distance apart.
While this type of route will cut down the possibility of congestion
amongst the children, it will need more volunteers on hand
to help.
Indoor
As this is the UK, rain and bad weather are always a possibility.
Bearing that in mind, if you have to move the event indoors
because of rain, you can organise groups so pupils take turns round
a circular indoor track, or measure out a round figure such as 20
metres, or 30 metres, and give the students a point to point
between the two.

More
Considerations
If your fun run venue is off-site, make sure there is
access to toilets, and facilities for disabled
people too.
Access to water is essential, as hydration is a crucial part
of exercise.
Here’s where Angel Springs can help: we’ve provided free
donations of water for hundreds of fun runs, charity challenges
and half-marathons, and would love to be involved with your
school fun run. More on this later.

You will also need to keep in mind:
• Are there any litter bins on site?
• Is it away from a busy road?
• What are the risk assessments involved?

How many volunteers?
Depending on how many children are taking part, you may need
up to eight volunteers to help organise the event, and anything
between 10 and 30 for the event itself. You’ll need people to assist
with the warm ups and warm downs, someone to work out the
laps, and also someone to hand out snacks and water to the pupils
on the day itself.

The fun run will require parental permission,
which you can gain from a letter containing
a registration form.

On the Day
Registration / Check-In
You will need to set up a registration table in the vicinity of the
starting line. This is to ensure you have everyone in attendance,
and no strays! It is probably wise to have between two and four
volunteers working this table to register the participants as
they arrive.
Warming Up
Due to the level of activity involved, it is recommended that the
children involved take part in a range of different warm up
exercises prior to the event itself. This will ensure they are suitably
prepared, and reduces the chances of injury.

A 30-second repetition of these
exercises is recommended.

Policeman’s Bend
Stand upright with feet together and with arms clasped behind the
back. Flex knees to lower the upper body down before returning to
the start position. (Keep the back and upper body upright
and straight).
Marching on the Spot
Raise and lower arms and legs to perform a marching action
without moving off your position.
Pumping the Tyre
Stand on left leg and simulate the pumping action required to
inflate the tyre by means of a foot pump with your right leg. Then
change legs.
Reach for the Sky
Stand upright with feet together. Reach upwards with hands as
high as you can.
Side Bends
Stand with feet shoulder width apart and hands on hips. Lean to
the left and right alternately without bouncing
and keeping the shoulders up and back.

Tips for the Fun
Run Itself
Children should wear appropriate footwear and
clothing for the fun run. Make this clear in any
material you send to parents in the run-up to
the event.
Kids should be encouraged to drink water before and after exercise
to avoid dehydration.
After they have completed the run, children should carry out a
number of cool-down activities to help return their bodies
gradually to a comfortable activity level.
Children with a known medical condition should be monitored
by staff.

Dividing children into a number of groups can help with
organisation. By starting at different points of the track, you can
count each time a child does a lap for their team, marked perhaps
with a series of gold star stickers, elastic band bracelets or
a scoreboard.
If using running laps or shuttles, you may wish to have several
staged starts to help you manage the event safely and successfully.
Go for a set time target, rather than laps.
Remember to include a cool down lap.
After running, be sure each child has a cool bottle of water and a
snack in order to recuperate.
Based on four groups, each mini event should be completed within
about an hour.

Sponsorship
If you decide to raise money for a local charity, it’s
easy to set up a Just Giving page to allow parents,
pupils and the community to pitch in with
sponsorship for the run.

www.justgiving.com lets you set up a direct
debit-based sponsorship page. The nominated
charity will also be able to reclaim the basic rate tax
on the donation under the Gift Aid scheme from
the Inland Revenue.

How to set up your own sponsorship web page on JustGiving.com
If you have already registered previously, use the email you used to
register, along with the password you selected with the account. If
you haven’t registered previously, select the “No - I’m new” option.
Next, click the ‘Make your Page’ button.

If you haven’t registered yet, you will be required to provide some
information on yourself. After entering your details, click
‘Continue’ and you can then create a personalised
sponsorship page.
Click on ‘Make Your Page’, then choose the type of event.
You will need to enter a web address and a name for your
sponsorship page, a target amount for sponsorship, a special
greeting, and a thank you message to be emailed to all sponsors
when they make a donation.

You can also upload a photo from your PC, or use one provided
by Justgiving.com.
Click the ‘Continue’ button to see a preview of your page.
To complete the page, click the ‘I am Happy with my
Changes’ button.
You will shortly be sent a confirmation email from Justgiving.com
that will include the web address for your new sponsorship page.
You can email this on to your potential sponsors,
link to it from the school’s website or social
media profiles, and use it in any
media activity.

Other Tips
• Don’t overcomplicate things; look to get
everything into place as quickly and efficiently
as possible.
• If this is your first fun run, focus on organising the basics first.
Don’t aim for a London Marathon-style spectacle of sport. Just
aim to get everyone involved, and raise lots of money for a
good cause! Once you’ve completed your first fun run, build on
your success next year!
• Calculating your budget is essential. So is sticking to it!
• Delegate aspects of event management and use sensible
deadlines so that you can manage things in small chunks,
rather than trying to do everything at once.

• Keep an event file, so that everything is in one place. If you are
off sick, can someone cover the event just by reading your file?
• A few days before the event, telephone the venue (if you’re
using one), volunteers and any suppliers/services to confirm
the booking and clarify the details.

Most importantly, remember you're doing
this for charity and ultimately, it’s designed
to be fun!

Encouraging
Participation
Communication is vital. If you have a school
newsletter, use it to publicise the event. Use the
school website, flyers, and letters home to parents
and guardians, to ensure everyone understands
the concept and purpose of the fun run.
Motivation is a huge part of any sporting activity or charity event,
so writing a letter to invite local sports clubs, chefs or health
professionals to come in and give a talk in assembly or class is a
great way of adding further educational value to the event.

Children
Children will usually be the most eager to participate in a charity
event, as they love something a little unusual or different to their
normal routine. Best of all, as running doesn’t involve any complex
rules or technical skills, children of any age and ability
can participate.
Throw some potential prizes into the mix – perhaps certificates to
commemorate their effort?
Include all children, regardless of physical ability. If pupils require
wheelchairs or have physical difficulties, plan ways to ensure they
can still be part of the team on the day.
Parents
Parents are essential to the organisation of any event, and their
support will be vital, whether it be cheering their kids on during
the event, or as a volunteer.
One option may be to open the fun run for both pupils and parents
– ensuring the whole family is engaged with the project.

Teachers
Getting fellow teachers on board will obviously be vital to the
success of your event. What better way to encourage teacher
participation than to incorporate key aspects of a fun run into
classes?
Here are just some ideas:
Biology
Create lessons focussing on how the body works, with a focus on
muscles, blood circulation.
PE
Suitable warm up activities for an event, healthy eating.
Nutrition
Look at suitable foods for a healthy lifestyle – how do foods help
you recover energy? Study the role of water and hydration in a
healthy, active lifestyle.

English
School newspaper or blog projects are a great way to follow the
build-up to the fun run. Remember to share any reports with your
chosen charity!

PSE
Focus on the purpose of charity in general, the role of your chosen
charity, and the Olympic legacy.

Volunteers
With a route and date confirmed for your charity fun run, it’s time
to get other people involved.
How you do this depends on how big you want the event to be, but
make sure you give yourself plenty of time and your participants
plenty of notice.
Your event will be even more successful if you can quickly spread
the word. The more people that know about your event, the more
successful it will be, and the more money you’ll raise.
One of the most effective ways to generate interest is to make eyecatching posters, flyers and signs advertising the event and
distribute these around your local area. Make sure they are
striking, easy to read and include all the necessary details and
contact information.
Creating a press release for the local newspaper is also a great
idea. We’ve included a template in this pack to make this
straightforward. Be sure to request a photographer on the day of
the fun run, too.

Race Day
Checklist
Water Station Set-Up
 Water
 Plain Cups
 Table
 Trash Bag
 First Aid Kit
Course Marking
 Delineators
 Cones
 All Signage
 Mile Markers
 2-way Radios
 Flour
 Flags
 Barricades

Goody Bag Set-Up
 Goody Bags
 T-shirts
 Bars
 Flyers
 Table
 Tents

Other
 Paper Towels
 Trash Bags
 Awards
 Megaphone(s)
 Generator
 Whistle/horn/bell
(to start the race)

PA System
 Mic
 Cord
Check-In and Regular Set-Up
 Safety Pins
 Banner(s)
 Scissors
 Administration Box
[Safety Pins, Cash Box (3) (Change, Extra
Pens), Clipboards]

Free Water for
Your Fun Run

Angel Springs can provide FREE water for your fun
run, so runners stay refreshed, and you don’t have
to spend vital funds on water bottles.
For more information, call 0845 370 1177 or visit
http://www.angelsprings.com/charity-donations/

Press Release
____ School Fun Run Raises Money For _____
Big hearted children from ____________ School have raised
£______ for charity after taking part in a fun run.
____ children from ____ year groups took part in the run, held at
_____ on _____.
A number of parents and volunteers were on hand to cheer on the
eager young participants.
________, head teacher/teacher, who organised the event,
_______, said: “It was great to see so many children from our
school hit the tracks and raise an amazing ________ for
_________.
“We’d like to thank all the children, their parents and the many
volunteers who made this event.
Everyone did really well and should be proud of what was achieved
on the day.”

Wolverhampton-based water cooler supplier, Angel Springs,
helped keep the children fresh during their activities by providing
____ free bottles of water to keep the runners hydrated.
Angel Springs’ commercial director, John Murphy, said: “As part of
our Free Water for Charity initiative, we’ve supported hundreds of
charity events with water donations.
“When __________ School contacted us about supplying some
water bottles for their fun run, we were more than happy to help.
It was great to play a small but important part in this event, and we
hope the children have learned lots about exercise and nutrition as
part of their preparation.
__-year-old ______ was delighted after completing the run.
He/She said: “<insert quote here>”
ENDS
For more information, contact _______ at ________ School
on _____ or email _________.

Press Release Tips:
The local press usually prefer to use their own photographer, to
ensure a quality photo, so bear this in mind when contacting them.
Get in touch with your local newspaper news desk to discuss the
event with them. They may be happy to send a reporter out to
help pupils work on their school newspaper report, and will
certainly be interested in your event. The personal touch is
important too: call the newsdesk directly, rather than emailing, to
make sure they are aware of your event.

http://www.angelsprings.com/
Please feel free to distribute this guide on your own
website, but we respectfully request you ask
permission before making changes.


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