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20130611 Minutes Founding General Assembly .pdf


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16-06-2013

Minutes: Founding General Assembly of the QA Programme Association
Date: 16. 06. 2013
Agenda:
1.
2.
3.
4.
5.

Election of chair of the meeting and notetaker
Suggestions for charter of the association & vote for these
Election of the board
Election of accountant
Other

Present: Michael Hockenhull, Sanne Bergh, Catherine Berg, Chihiro Aoyagi, Lasse Rindom (represented by
Michael Hockenhull through written authority), Mette Sejersen (represented by Michael Hockenhull
through written authority), Joachim Skanderby (represented by Michael Hockenhull through written
authority), Morten Lund Hansen (represented by Michael Hockenhull through written authority).
Chair: Sanne Bergh
Notetaker: Michael Hockenhull
Minutes:
1. Election of chair of the meeting and notetaker
Michael Hockenhull welcomed everyone to the meeting and explained the purpose of forming the
association. He then called for candidates for the chair of the meeting. Sanne Bergh volunteered and was
chosen unanimously. Sanne then called for a notetaker. Michael Hockenhull volunteered and was chosen
unanimously.
Sanne Bergh declared the meeting officially started and moved to the next point on the agenda.
2. Suggestions for charter of the association & vote for these
Sanne Bergh introduced the proposed charter of the association and went through each of the sections,
calling for discussion and subsequent voting on the different points. There was very little disagreement,
and the changes made can be seen below.
Section 1: No comments, vote resulted in unanimous acceptance.
Section 2: No comments, vote resulted in unanimous acceptance.
Section 3: No comments, vote resulted in unanimous acceptance.
Section 4: No comments, vote resulted in unanimous acceptance.
Section 5: After discussion of the opportune placement of the general assembly, it was decided that the
suggested months be changed from September and February to October and March (regards paragraph
5.2). Subsequently the vote for the revised section resulted in unanimous acceptance.
Section 6: No comments, vote resulted in unanimous acceptance.
Section 7: After discussion of the requirement for English as the working language of the board, it was
decided that there was a need for further specifying this requirement (regards paragraph 7.5). The

16-06-2013

paragraph was changed so that English is the official working language of the association, all
minutes/summaries must be in English, but that meetings may be held in Danish, insofar as all present are
ok with this.Subsequently the vote for the revised section resulted in unanimous acceptance.
Section 8: No comments, vote resulted in unanimous acceptance.
Section 9: No comments, vote resulted in unanimous acceptance.
Section 10: No comments, vote resulted in unanimous acceptance.
Several typing mistakes have also been corrected. Following the vote for each of the separate sections,
Sanne Bergh asked the assembly to approve the whole charter. The vote resulted in unanimous acceptance.
Sanne Bergh hereby declared the association founded, according to the present charter.
3. Election of the board
Sanne Bergh moved on to the third point of the agenda, the election of the board. She asked for candidates
first for the position of chairman, then vice-chairman, then treasurer and then the remaining board
positions. Elections were held for each of the positions, before moving on to candidates and elections for
the next position.
Michael Hockenhull puts forward his candidacy for chairman of the board.
Elected unanimously.
Morten Lund puts forward his candidacy for vice-chairman of the board.
Elected unanimously.
Michael Hockenhull puts forward his candidacy for treasurer of the board.
Elected unanimously.
Lasse Rindom, Catherine Berg, Sanne Bergh, Chihiro Aoyagi, Joachim Skanderby and Mette Sejersen all put
forward candidacies for board positions.
Elected unanimously.
The board was thereby formed and the associated constituted.
4. Election of accountant
Sanne Bergh asked for a candidate for the position of accountant, noting that it could be both an internal or
external and that there were no demands in the charter for a certified public accountant.
Michael Hockenhull advances Lone Hockenhull (his mother) as the accountant, informing the board that
she performed similar functions for other associations. Lone Hockenhull was subsequently elected
unanimously by the board.
5. Other
No one had any subjects for other, and so Sanne Bergh declared the meeting over.
Thank you for orderly behavior at the meeting.


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