StartoftheYear2 .pdf

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Original filename: StartoftheYear2.pdf
Title: Complete RSO Training
Author: Lauren Davis

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Welcome!
Dear President,
Congratulations on your successful election! This is a great achievement, and we are excited that you
want to be involved in OU’s international and cultural community.
We are also excited that you have decided to register your organization as a member of the International
Advisory Committee (IAC). We serve as an umbrella organization for many of the international student
organizations at OU. While these organizations remain entirely independent, IAC strives to coordinate their
efforts and enable them to share their unique cultures.
This handbook is intended to help you and your organization have the best year possible. IAC has seen
and organized many cultural events over the years, so we want to share our experience with everyone! Inside,
you will find all of the information you need to fully participate in IAC-sponsored events and to organize events
of your own. If there is something we have not covered in this handbook, please direct your questions to your
organization’s liaison or to any member of IAC’s executive committee. We would be happy to assist you with
anything that we can. Let’s make this a great year!
Sincerely,
International Advisory Committee
1

What should my
organization do first?

2

Register with OU
Did you know that you must register your organization
with OU at the start of EVERY school year?
Student Life has all of the requirements for
organizations and their constitutions listed, and they
also provide the link to the registration form.
To register, go to this part of the Student Life website:
Student Organization Registration
3

Register with IAC
If you have not yet filled out IAC’s registration form,
you can download a copy from the IAC website. If a
registration form has not been uploaded, please email
iac@ou.edu to ask for one.
Even if your organization was registered in previous
years, you need to register it again for the current
year.

4

Complete RSO Training
Every student organization at OU must complete
mandatory Registered Student Organization training
once per semester.
By completing this training, your organization will
be eligible for funding, office/storage allocation,
and awards of excellence.
Go to the Student Life website to learn more!
5

More Things to Do at the
Start of the Year


Make sure you have the passwords to your organization’s Facebook
page, Youtube account, and email account. If you do not, you should
contact the previous president and/or previous executives as soon as
possible.



If you have an office in the Conoco Wing of the Union, make sure you
know the code to enter. Also, contact Deborah Strong (dstrong@ou.edu)
and give her the ID numbers of your executives. This way, they can always
scan their card at the door in order to access the Conoco Wing.



If your organization has a storage locker in the Union basement, contact
Deborah Strong (dstrong@ou.edu). You will need to pick up a new key.
You should also tell her the names and ID numbers of trusted members who
will need access to the storage locker, since they will need both the key
AND their ID cards to access it.

Even More Things to Do at
the Start of the Year
• Check your organization’s account balance. You will need to
know what funds you already have available for your use this year.
Please visit page 3 of the Fundraising-Budget section for more
information.
• Apply for SGA Subsidiary Funding. Please visit pages 4 and 5 of
the Fundraising and Budget section for more information.
• Recruit new members! Take advantage of opportunities to set up a
booth at involvement fairs. If you still need to hold elections for
executive positions, do this as soon as possible.
• Establish a regular meeting time for executives. You may not need
to meet every week, but establishing a regular meeting time will
ensure that everyone stays on task. Book rooms in the Union for this
as soon as possible!

Even More Things to Do at
the Start of the Year
• Plan which events you would like to have this year. Have a general
idea about when you would like to hold welcome back parties,
culture nights, and other events. Decide the IAC events in which you
might like to participate.
• Take a look at the other sections of this handbook! We hope that
they will help you plan your year. The earlier you familiarize
yourself with all of the opportunities, the more you can take
advantage of them.

Keeping Records
Even though the year has just begun, it would be very helpful to the next executive committee of
your organization if you keep records from this year. Write down the names and (permanent)
emails of executive members, reflect on your events, and keep copies of publicity fliers,
fundraising emails, member lists, etc.
IAC also encourages our executives to do this, so feel free to use the same format we do for event
documentation:
1.
2.
3.
4.
5.
6.

Name and Year of Event
Name and Position of Executive
Tasks for This Event
What were the steps for the completion of your task? Please provide specific details for the
executive who takes over this task next year!
For your task, what do you think went well? What do you think could have been better, and
how would you change it?
Do you have any comments about the event overall? What do you think went well, and
what do you think should be improved? Do you have any ideas for improvement that we
should consider for next year?


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