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How to Edit a Paper Guide .pdf



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HOW TO EDIT A PAPER GUIDE
SIMPLE TIPS THAT WIL L MAKE YOUR PAPER PE RFECT
Editing a paper could be a very daunting task. People just often glaze over their work and miss some errors.
Writers of course would like to do it right the first time but errors can occur anytime. Here are three helpful
guides that will show you how to edit a paper properly.

3 STEPS IN PAPER EDI TING
STEP 1. PAPER REVIEW

Before editing any kind of paper, you need to review it first. You may miss some things when
you focus on what you type in your computer screen. Print a copy out s o you can mark
corrections and make some notes while you read. Out
Reading your work aloud is another good way to review your work. Our brains are geared to
find gaps from what we hear. Reading what you have written out loud can help you detect
errors more efficiently.
Keep in mind that you exactly know what your paper wants to convey because you know
yourself and your intentions. Try to look at your work in a different perspective. Let other
people read your work and ask for their opinion so that you can have a fresh interpretation of
your work.
STEP 2. PAPER EDITING

One should know when to edit and when not to. When people write, they often to revise
troublesome sentences or check for grammatical errors. This constant checking in the middle of
writing is called “editing interference” and could affect the quality of writing entirely. To be
both a good write and editor, you need to separate the tasks of the two. Do your job as a writer
first. Let yourself to be a creator and just write. Afterwards, you can step back take the role of
being an editor of your own work.
The focus of editing is the clarity of your written work. Word choice, sentence construction and
sentence transitions are the key points you need to look at. Remember that your aim in editing
is to make your sentences to be understood as easy as possible by readers. Learning how to
edit a paper is relatively easy. Just remember to consider language, its construction and also
style. Ask yourself if you are using the best language possible to convey your ideas.

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Homonyms are words that share the same spelling or pronunciation, but have different
meanings. Switching ACCEPT with EXCEPT or COMPLEMENT with COMPLIMENT could be
disastrous, so pay attention to them.
READ MORE PAPER EDITING TIPS ONLINE
STEP 3. PROOFREADING

To know how to edit a paper is not enough. You also need to do proofreading. Proofreading is
done after the review and the editing phase of writing. It is possible that you were able to catch
and correct errors while you are writing but always make it a point to do a thorough
proofreading after you have the final draft. This phase should be done after you are sure that
you do not need to revise anything in your paper.
Set your work aside for a period of time after writing. Distance from what you have written will
help you see errors easier. Another good technique for proofreading is to use a blank sheet of
paper to cover the lines below of what you are reading. This will prevent you from missing a
line.
Use the various functions of your computer to your advantage. Search for "it," for instance, if
you confuse "its" and "it's;" for "-ing" if dangling modifiers are a problem; for opening
parentheses or quote marks if you tend to leave out the closing ones. Computer spelling checks
can also help you out in your proofreading.
THINGS TO CONSIDER WHEN PROOFREADING YOUR PAPER:

1)
2)
3)
4)
5)

Spelling
Punctuation
Correct Formatting
Verb Tense
Antecedent
READ MORE PAPER PROOFREADING TIPS ONLINE

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COMMON WRITING MISTAKES



Comma Splice – This occurs when a comma separates clauses that are both
independent.



Semicolon Misuse – Confusing the uses of semicolon because it is part comma and part
period. It can be a strong comma or a weak period.
Sentence Fragment – An incomplete sentence used as if it is complete.















Lack of Parallel Structure – Put parallel ideas and details in parallel constructions to
avoid this
Misplaced and Dangling Modifier – If the modifier seems to modify the wrong word, it
is called misplaced.
Overuse of Nouns as Modifiers – Overuse of nouns to modify other nouns can lead to
awkward or confusing constructions.
Confused Phrasing and Word Choice – Read what you have written and, if appropriate,
ask someone else to read it to ensure that your writing is correct and clear
Erroneous Word Choice – Confusing usage of certain words that have similar sound
with different meanings like affect and effect.
Wrong or Missing Prepositions – Many prepositions are short and are not stressed or
pronounced clearly in speech, they are often left out accidentally in writing.
Unnecessary Shift in Tense – Check to make sure all the verb tenses in each of your
sentences work together appropriately
Unnecessary Shift in Pronouns – This occurs when a writer who has been using one kind
of pronoun to refer to someone or something shifts to another pronoun for no apparent
reason.
Lack of Subject-verb Agreement – A verb must agree with its subject in number and in
person.
Fused Sentences – Fused sentences are created when clauses that could each stand
alone as a sentence are joined with no punctuation or words to link them.
Its/It’s Confusion – Use its to mean belonging to it; use it's only when you mean it is or
it has.

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RESEARCH PAPER EDITING CHECKLIST

 Clarity - This aspect deals with how well do words and sentences convey their intended
message. Make sure that your modifiers are clear. Vague pronoun references should be
avoided. Also make sure that every sentence is complete.
 Effectiveness - This aspect deals with the ability of your work to engage and direct the
reader’s attention. Smooth transitions are a must. Tones should be consistent and
appropriate at the same time. Proper word usage must also be observed.
 Correctness - Surface errors can affect the overall message of your work. Always check
for spelling errors and grammatical errors. Avoid common mistakes committed by
writers.
PAPER EDITING SAMPLE

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