get the expertise edge payroll outsourcing .pdf
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HR. Payroll. Benefits.
Get the expertise edge.
Align with the pioneers in payroll outsourcing.
Confidentiality. Confidence. Cost Effectiveness.
Why payroll outsourcing works
Payroll is one of the most vital activities for a company.
An employee’s salary is his single largest connect to
an organisation and at the foundation of employee
motivation/success. Payroll information is critical and highly
sensitive. Any seasoned HR or admin person knows that it
can make or break an employee’s relation with his employer.
Given this scenario and the time & effort needed to maintain
payroll administration & data security, many corporations
worldwide outsource payroll to specialists. Outsourcing of
HR administration and payroll in the Asia Pacific region is
estimated to be one of the fastest growing markets,
touching at least USD 4.6 billion by the year 2015.
In India too, more and more companies are realising that
payroll information is sacrosanct and needs a 24X7 dedicated
resource to maintain the standards of confidentiality &
service, while delivering on employee expectations and
The Pioneer in Payroll outsourcing
A 60 year track record that speaks for itself
Automatic Data Processing, Inc. (NASDAQ: ADP), is one
of the world's largest providers of business outsourcing
solutions. ADP’s revenues are around $10 billion and it
services approximately 570,000 clients. Leveraging over 60
years of experience, ADP offers a wide range of human
resource, payroll, tax and benefits administration solutions
from a single source. ADP's easy-to-use solutions for
employers provide superior value to companies of all types
and sizes. ADP is also a leading provider of integrated
computing solutions to auto, truck, motorcycle, marine,
recreational vehicles and heavy equipment dealers
throughout the world.
• We are SAS 70 Type II compliant – an internationally
recognized auditing standard, awarded only when a
company follows the most rigorous standards for
controls and safeguards when hosting or processing
data. The standard covers nine specific areas, including
network monitoring, customer service, data backup,
change management, deployment and physical security.
The Financial strength of AAA:
ADP is only one of 4 companies in the US to receive the AAA
rating, probably the best possible validation for its financial
strength and stability. Every year, ADP processes $1.3 trillion
worth of pay checks worldwide.
The pioneer in the outsourcing field, ADP packs 60 years of
learning into its service offering. We work with clients from
manufacturing to IT, giving us in-depth and industry specific
knowledge of operations & statutory requirements.
Global standards in Data Privacy & confidentiality:
Robust, scalable processes
60 years of experience has led us to hone our processes to
suit companies, markets, industries and changing corporate
scenarios. ADP can easily service small/ medium to
• We are ISO 27001 certified for data security
We service 570,000 clients across geographies with a team
of over 45,000 associates. ADP can be part of any client’s
expansion plans, offering uninterrupted service.
ADP is a 6000 member organisation in India. The payroll
processing division is headquartered in Chennai and
processes nearly 250,000 payslips every month for over 500
clients in various industries. Many of our customers are
multinationals who’ve partnered with ADP abroad and in
India. We have offices across the country and a 250 strong
“The original business
Lower costs, higher motivation, maximum confidentiality
The undisputed advantages of working with the leader
By outsourcing to a seasoned payroll processor like ADP,
the first and most obvious benefit is the reduction in your
No administration overheads
Payroll is a specialized activity. To process it in house
requires dedicated resources & time. By outsourcing,
you save on costs and man power.
No separate team
Given the nature of payroll, a company has to constantly keep
a resource to manage queries, handle statutory requirements
and do all the minutiae of payroll processing. Outsourcing to
ADP negates this need.
Enhancing HR delivery & organisational responsiveness
Payroll information and process experience is the single,
largest cause of employee attrition & dissatisfaction. This is
where ADP makes the biggest impact in your organisation.
By streamlining the payroll process and offering user friendly
interfaces like the ESS, Leave management system and
query management, ADP enhances the quality of HR delivery
to each and every employee. Thus enriching the employee’s
experience and keeping morale high.
HR/Finance Talent can focus on core operations
Company talent be it in HR or finance need not be tied down
to a complex, non-core activity like payroll & payroll query
handling. HR and finance people will be free to focus on
core business activities.
State of the art security: One of the biggest benefits offered
by ADP is the levels of confidentiality and security for payroll
information. Our infrastructure, processes and quality control
ensure that the information is secure and released only to the
right people at the right time. Confidentiality that is hard to
maintain within the four walls of an organization.
Only a company of ADP’s size and stature offers you business
continuity planning. We have a full disaster recovery
programme in place, so regardless of circumstances ADP
offers you uninterrupted service and competitive advantage.
Constant Value through expertise
A specialist outsourcer like ADP brings process knowledge
and products that keep you ahead of the business curve. ADP
regularly develops tools like the ESS (Online Employee Self
Service Portal), for a superior HR experience.
One stop, One name
Payroll to ESS - ADP India’s span of offering
ADP gives you a complete end to end solution, backed by
world class service standards and augmented by innovative
products and add-ons.
Outsource payroll Management services
• Computation of monthly salaries
including reimbursements: ADP processes salary,
reimbursements and deductions for employees
and gives you the final payslip figure.
• Computation of withholding taxes: TDS and other statutory
deductions are computed while processing monthly pay.
• Web enabled payslips: ADP prepares and uploads
encrypted and password protected payslips which
can then be downloaded by employees.
• Closure of full and final settlement for leaving employees:
ADP prepares final settlement statements including tax
computation and statutory deduction. We also ensure
deactivation of employee accounts.
• Bank Advice Statement: ADP prepares bank
advice statements on a monthly basis.
• Customized MIS reports: These include Monthly and
Annual Payroll Reports and Monthly and Annual CTC reports.
Statutory & Compliance activities
• Compensation updates: ADP India will update on any
amendments or changes in the salary components and
payroll processing by Indian statutory and taxation laws.
• Issuance of Form 16: ADP takes care of this important
activity as part of its service offering.
• Year-End Investment Proof collection & verification:
ADP ensures that all requirements for preparation of
Form 16 are complete and valid.
• Verification and submission of the filled up Nomination
forms, Transfer forms and Withdrawal forms, received
from employees to RPFC.
• Preparation and filing of challans for Provident Fund
and Professional tax purposes
• Assistance during PF inspections and Audits
• Renewal of certificates required under various statues
like Shops & Establishment Act
• Regular Statutory Updates / Industry
Reports / Whitepapers
• Filing of all quarterly/annual returns for the employer
with regard to withholding taxes for payroll: ADP takes
the pressure off internal resources to track and submit
returns for various tax purposes.
• Regulatory and statutory compliances related to payroll:
ADP services all sectors and can handle the regulatory
and statutory compliances for Provident Fund, ESIC,
Professional Tax, Labour Welfare Fund and other
deductions as applicable to your particular industry.
Money Movement Services
ADP takes care of the entire payroll operation by offering
money movement services as well. ADP will ensure that
salaries are disbursed to individual employee accounts
Query Management Services
ADP enriches the HR offering by providing responsive query
management services. Any query related to payroll, tax
computations or reimbursements is handled by ADP through
email/web based query handling services. We also offer
onsite helpdesks to handle payroll, PF & ESI related queries.
ESS (Online Employee Self Service Portal)
ADP’s product – the Online Employee Self Service Portal (ESS)
is a comprehensive HR and process solution that enhances
user experience while minimizing time & effort. This
customized portal offers a single online interface for all payroll
and leave related transactions to both employer and employee.
• Leave Management module: The online Leave
Management System, a part of the ESS (Online Employee
Self Service Portal), streamlines the entire leave process,
helping both employer and employee manage their leave
ESS - features
Using the same log in, the employee can
¬ View number of days of leave available
¬ View types of leave available - casual, paid, sick leave etc.
¬ Apply for leave
¬ Check the status of leave application
¬ Cancel leave
¬ Check the balance of leave to his/her credit
Every employee gets a Login ID and a password to access
their ESS account. The employee can
• View his / her monthly payroll reports, namely Pay Slip &
Tax Computations. These documents can be printed from
the same account.
• Submit Investment Declarations: The ESS has an easy to
use Investment Declaration Form so employees can submit
the relevant information online. They can also view and edit
it at any time.
• Use the Reimbursement module: employees can submit
claims and manage approval through this application. The
module also displays the status of all claims including
reasons for rejection/remarks on each.
HR and admin advantages
The Online Leave Management System offers great
admin and HR benefits.
Clear information Sharing: All details of leave entitlement
are available to the employee. There is no ambiguity.
Objective process: By applying for leave online, with all
details in hand, the employee is assured of the objectivity
of the process, again increasing his confidence in the
organization and in its methodology.
Easy leave administration: For employers, it helps in
easier leave management of teams and functions.
A single window gives the HR person or team leader
all the data points they need.
• Post queries: the ESS is directly linked to the query
management system, ensuring prompt response.
For Admin, the ESS is designed to allow different levels of
access for different designations, making it customizable and
easy to use/control. Helping HR manage Payroll & HR admin
functions effectively and with one single tool.
• The admin can view the entire payroll reports of the
organisation through a single log in.
• Admin can use special features like Secure file transfer
that facilitates seamless transfer of data and comes with
inbuilt audit trail and validations to ensure integrity and
confidentiality of data.