eml to .csv file conversion .pdf
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EML File Conversion into a CSV File Using PST Viewer Pro
.EML File Extension
EML, which stands for ‘E-mail’, is the file extension of the Outlook Express Saved Mail
Messages files. It belongs to the Microsoft range of e-mail management programs and is used for
saving e-mails for storage and forwarding purposes. EML is a file extension for an e-mail message
saved to a file in the MIME RFC 822 standard format by Microsoft Outlook Express as well as some
other email programs. Files that contain the .eml file extension are email files that have usually been
sent or received by a POP3 email application.
.CSV File Extension
CSV ("Comma Separated Value") file format is often used to exchange data between
disparate applications. The file format, as it is used in Microsoft Excel, has become a pseudo
standard throughout the industry, even among non-Microsoft platforms. A CSV file consists of any
number of records, separated by line breaks of some kind; each record consists of fields, separated
by some other character or string, most commonly a literal comma or tab.
Why do you need to convert an EML file into CSV?
CSV is a common, relatively simple file format that is widely supported by consumer,
business and scientific applications. One of its most common usage is moving tabular data between
programs that natively operate on incompatible (often proprietary and/or undocumented) formats.
This works because so many programs support some variation of CSV at least as an alternative
import/export format. For example, a user may need to transfer information from a database
program that stores data in a proprietary format, to a spreadsheet that uses a completely different
format. The database program most likely can export its data as "CSV"; the exported CSV file can
then be imported by the spreadsheet program.
1) To begin converting the EML file into CSV, start the program PST Viewer Pro. On the left
extreme right below the status bar and tools, you will find an explorer tree where you
choose the windows folder which contains the emails stored in .eml format (Not to mention
that PST Viewer Pro can also open .pst, .ost, .pst, winmail.dat, and even .mht files as well
and it’s a six viewer in one).
2) Now select the emails you want to convert, into the desired format. If you want to convert
just one email, just simply select that email. If you want to select a range of emails in that
folder, hold down windows shift key to select those range of emails. And above all, if you
want to convert all the emails in that folder, press ctrol-A to select all of the emails. The
selected emails will be highlighted. You can select random emails in a folder at one time too
by pressing ctrol and clicking on the desired emails whose format is to be changed.
3) Now the selected emails are to be converted. Since the desired format is .csv format, we will
need to give input to the PST Viewer Pro about the desired format of export file. To do so
click on the “New Profile” icon given in the Tools below the Status bar. This same option of
“New Profile” is also given in the “Export” heading in the Status bar. On clicking “New
Profile” a new widow pops up named as “New Export Profile Setup”.
4) Once “New Export Profile Setup” window appears, click on Next. A new window will prompt
on your screen asking two things; the new profile name and the export profile format. Give
any desired profile name such as “into CSV” for my case and select the export profile format
as desired which is CSV format currently. Once you have done this, click on Next.
5) On clicking next, a window appears which demands you to select the folder in which
exported items (converted items) are to be saved. There will be another option, if to save
the exported file in a direct folder or in a zipped folder in compressed form. This is for you to
decide. Once you do this, click on Finish.
6) Once the profile has been created, now all you have to do is to export the emails to the
desired format using that profile. This is the easiest of the steps since all you have to do is to
press ctrol-E or click on “Export” in the status bar or the “Export” icon in the tools. (Note:
When clicking on Export icon in the tools, make sure that the selected profile is the one you
created or the one that you have made for the desired format of converting)
7) The task has of converting the file extension from .eml to .csv has been finished. The
selected emails .eml format have been converted into .csv format. The export folder that
you selected contains the converted items.
8) Now the next task is to import these csv files into Microsoft Excel. As it has already been
mentioned that csv files generally contain tabular data that can be best manipulated and
displayed via Microsoft Excel. Open the Microsoft Excel, any version would be equally
compatible. You will need a blank workbook open.
9) Go to menu >> Data >> Get External Data >> Import Text File. (If the menu options are greyed out
this could be because you do not have a new workbook open). Now select the file you have just
converted into csv from eml format. You may need to set 'files of type' drop-down box to 'All Files '
to see your file. Having selected your file click 'Import'.
10) A new window of Text Import wizard at step 1 of 3 will appear on screen. Ensure that the 'Delimited'
option is selected. The other option is Fixed Width which is rarely to be chosen. Click Next.
11) Step 2 of 3 in Text Import Wizard appears. In the delimiters section tick 'Comma' (Sometimes comma
is not the separating variable, the separating variable can be judged easily from the csv file preview
at the bottom of this Text Import Wizard). The text qualifier box should show the double-quote
symbol. Click Next.
12) Step 3 of 3 in Text Import Wizard appears. You now need to set every column to be data format
'Text'. The first column will initially be highlighted. Move the horizontal cursor as far as it will go to
the right, and holding the shift key down, click the column heading on the very last column. You
should now have every column highlighted together.
13) Click the 'Text' data format. It will now say 'Text' in the header of every column. Click Finish.
14) It may ask you 'Where do you want to put the data?'. It will allow you to click into any cell on the
blank worksheet to determine where the data should go. Click 'OK' to proceed.
15) The data should now appear in the spreadsheet. Where column headings are included these will
appear in the top row. Check that fields have not lost leading zeros where applicable.