January 2015 Open Positions .pdf

Maisha Development Trust, Vacancy Announcement
Maisha Development Trust (MT) is a local NGO with a long history of working with
residents of informal settlements in Homabay Town, Homabay County. Through
transformative, participatory, community-led, and sustainable projects, MT aims at
changing fortunes of residents of Homabay slums. Currently, MT is implementing projects;
livelihoods improvement and HIV services, both within the slums of Homabay Town. In
January 2015, MT is launching a new prevention of mother to child transmission of HIV
project. Among problems targeted by the new project include low health facility assisted
delivery, HIV stigma, poor medication adherence and loss to follow up, and late
identification of HIV positive pregnant women. To effectively deliver its programme
activities, MT has the following open positions: M&E Officer, Programme Accountant;
Grants Officer, and Student Interns
Position Title I:

M&E Officer (One position, based in Homabay)

The Monitoring & Evaluation (ME) Officer will provide day-to-day management of the
monitoring and evaluation activities; including working with program staff, partners and
key stakeholders.
Reports to:
Chair, Board of Trustees
Primary Responsibilities:

1. Provide overall management for the design and implementation of M&E
system, working closely with other program staff, consultants and partners and
provide progress updates to the Board of Trustees, and key stakeholders.
2. Serve as the primary point person for all monitoring and evaluation related
work.
3. Develop and refine various data collection instruments (both quantitative and
qualitative), and maintain a results database to aggregate data.
4. Manage the information-gathering process for results and performance reports,
in addition to other briefings, summaries, papers, presentations, etc. for
various audiences as needed.
5. Train MT program staff on the accurate use of the monitoring systems,
providing ongoing coaching/support through regular project meetings.
6. Ensure quality control and problem solving as needed.
7. Document good practices, lessons learned trends, cross-cutting implementation
issues, etc.
8. Research and collect content and stories about the project's achievements.
Person Specification:
1. Minimum of two years professional experience in M&E positions of increasing seniority
with responsibility for implementing M&E activities of development projects.
2. Bachelors’ degree or Diploma in statistics, demographics, economics, social work or
related field. Certificate in M&E or statistics, added advantage.
3. Experience designing and managing project monitoring and database systems.

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4. Experience in strategic planning and performance measurement, including indicator
selection, target setting, reporting, and developing M&E and performance monitoring
plans.
5. Some knowledge of the major evaluation methodologies (e.g., qualitative,
quantitative, mixed-method, and impact) and data collection and analysis
methodologies.
6. Some experience in planning and managing surveys, developing and refining data
collection tools, data quality assessments and oversight and managing and providing
ongoing training to M&E field officers.
7. Ability to facilitate and serve as a project liaison for externally-managed evaluations.
8. Must be proficient in both written and spoken English language
9. Working knowledge of IT added advantage
10. Willingness to learn and to work as part of a team

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Position Title II:

Programme Accountant (One position, based in Homabay)

The programme accountant will assume primary responsibility for preparing, managing
and providing financial information to project coordinators, board of trustees, and other
authorized stakeholder
Reports to:

Chair, Board of Trustees

Primary Responsibilities:

1. Prepare asset, liability, and capital account entries by compiling and analyzing
account information
2. Document financial transactions by entering account information
3. Recommend financial actions by analyzing accounting options
4. Summarize current financial status by collecting information; preparing
balance sheet, and other reports
5. Substantiate financial transactions by auditing documents
6. Maintain accounting controls by preparing and recommending policies and
procedures
7. Guide accounting clerical staff by coordinating activities and answering
questions
8. Reconcile financial discrepancies by collecting and analyzing account
information
9. Secure financial information by completing data base backups
10. Maintain financial security by following internal controls
11. Prepare payments by verifying documentation, and requesting disbursements
12. Answer accounting procedure questions by researching and interpreting
accounting policy and regulations
13. Comply with government financial legal requirements by studying existing and
new legislation, enforcing adherence to requirements, and advising
management on needed actions
14. Prepare special financial reports by collecting, analyzing, and summarizing
account information and trends
15. Maintain client confidence and protect operations by keeping financial
information confidential
16. Maintain professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal networks;
participating in professional societies
17. Contribute to team effort by accomplishing related results as needed
Person Specification

Education and professional training that guarantees the following skills and
qualification: Accounting, Corporate Finance, Reporting Skills, Attention to Detail,
Deadline-Oriented, Reporting Research Results, Confidentiality, Time
Management, Data Entry Management, General Math Skills. At least two years of
relevant experience
Willingness to learn and to work as part of a team

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Position Title III:

Grants Officer (One position, based in Homabay)

Reports to:

Programme Accountant

Direct Reports:

None

Primary Responsibilities:

1. Working with the programme accountant, project coordinators and the board
of trustees, take lead role in developing, managing, delivering and promoting
the Maisha Trust’s grants’ programme
2. Ensure that the grants review and selection process is conducted transparently,
in a responsible, professional and financially sound manner, and in accordance
with Maisha Trust’s policies and procedures
3. Participate in sharing and planning meetings to discuss and address issues related to
grants programme implementation
4. Works closely with field officers and other programme staff to ensure timely delivery
of technical assistants to grantee organizations
5. Lead role in active and continuous monitoring of grantees to ensure compliance
6. Facilitates regular communication with grantees, maintains cooperative partnerships
between Maisha Trus and the grantees and other possible stakeholders
7. Assists in the development of and maintains the system of a database of grantees,
including a tracking system that provides frequent updates on fund-flows, reporting
requirements, audits, contract deliverables and budget revisions.
8. Participates in the annual work planning and budgeting process for the grants
programme
9. Assist programme coordinators in preparation and writing of progress and annual
reports, annual workplans, status reports and other documents that may be requested
by the board of trustees and other stakeholders
Person Specification
1. Relevant diploma certificate related to international development, economics,
finance, social sciences, community development, democracy and governance
2. Demonstrable knowledge of grant management
3. At least one year of experience working in social programmes
4. Willingness to learn and to work as part of a team

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Position Title IV:

Student Interns (Multiple positions, based in Homabay)

Reports to:

Project Coordinators

Direct Reports:

None

What you will learn/ gain:
Practical field work experience: depending on the project you choose, you will get to
work with either community health workers to identify, educate and link pregnant women
and young women to health facilities, or work with field officers and other volunteers to
make home visits to people living with HIV, monitor their adherence to treatment and
support them as necessary. You will also be responsible for maintain up-to-date and
complete records of clients assigned to you and progress regular oral and written updates
to your project teams.
What we require:
Attributes and skills: commitment to community work, strong people and team skills,
willingness to learn and adapt to field conditions and computer skills.
Education: you should be enrolled for a relevant community, health or social development
course at certificate, diploma or degree. Students who have recently graduated and are
looking for field work experience are also welcome to apply.
What we will provide:
Mentorship, competent and supportive supervision for all assigned tasks, basic office
facilities including a desktop computer, internet access and stationary
Position details:
Positions open on February 23rd. There exists flexibility in hours and days of work based
on each applicant school schedule or other work engagements

Application Procedures:
If interested in any of the above positions, submit a cover letter and three page CV to
analisachieng@gmail.com no later than close of business Friday January 30th, 2015.

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