PDF Archive

Easily share your PDF documents with your contacts, on the Web and Social Networks.

Share a file Manage my documents Convert Recover PDF Search Help Contact



Appendices (Full Version) .pdf


Original filename: Appendices (Full Version).pdf
Title: Appendices.pages

This PDF 1.3 document has been generated by Pages / Mac OS X 10.10.3 Quartz PDFContext, and has been sent on pdf-archive.com on 26/06/2015 at 13:02, from IP address 113.28.x.x. The current document download page has been viewed 640 times.
File size: 43.3 MB (516 pages).
Privacy: public file




Download original PDF file









Document preview


Appendix A:
School Administration Guide (2014/15 School Year)
Education Bureau of Hong Kong


School Administration Guide
(2014/15 school year)

Education Bureau

1

【Points to Note】
This Guide is applicable to aided schools.
The term “School Management Committee” (SMC) in this Guide covers
the Incorporated Management Committee (IMC).
Schools should also make reference to the Education Ordinance, Education
Regulations, Codes of Aid and the relevant legislations in Hong Kong.
Aided IMC schools should read this Guide in conjunction with the
“Supplement to the School Administration Guide”.
The Education Bureau circulars/ circular memoranda mentioned in the
various chapters of this Guide are highlighted in RED. The relevant
circulars/ circular memoranda can be searched and retrieved via the
“Circular” section in “About EDB” at EDB homepage.
Hyberlinks provided in this Guide are highlighted in BLUE.

2

Contents
CHAPTER 1
1.1
1.2
1.3
1.4
1.5

SCHOOL-BASED MANAGEMENT ................................................. 1

BACKGROUND ......................................................................................................... 1
OBJECTIVES ............................................................................................................. 2
KEY ELEMENTS ........................................................................................................ 4
PARAMETERS........................................................................................................... 5
MAJOR REQUIREMENTS AND REGULATIONS FOR SCHOOL OPERATION ............. 6

CHAPTER 2

LEARNING AND INSTRUCTIONAL MATTERS ......................... 15

2.1 SCHOOL-BASED CURRICULUM PLANNING ............................................................ 15
2.1.1
2.1.2

Introduction ...................................................................................................... 15
Goals .................................................................................................................. 16

2.1.3
2.1.4
2.1.5

Guiding principles .......................................................................................... 16
Learning experiences .................................................................................... 17
Life-wide learning ........................................................................................... 17

2.2 WHAT IS TO BE LEARNT IN THE SCHOOL CURRICULUM ....................................... 19
2.2.1
2.2.2
2.2.3
2.2.4

Components of the school curriculum ..................................................... 19
Key learning areas ......................................................................................... 19
Generic skills ................................................................................................... 19
Values and attitudes ...................................................................................... 20

2.3 ENHANCING STUDENTS’ LEARNING ...................................................................... 22
2.3.1
2.3.2
2.3.3

Principles of facilitating learning and teaching ..................................... 22
Meaningful homework ................................................................................. 26
Flexible use of learning time ....................................................................... 27

2.3.4
2.3.5

Selection of textbooks and learning/teaching materials ................... 28
Weight of school bags .................................................................................. 31

2.4 DEVELOPMENT STRATEGIES TO SUPPORT SCHOOLS AND TEACHERS ............... 32
2.4.1
2.4.2

Curriculum support materials ..................................................................... 32
Teacher development programmes........................................................... 32

2.5 THE ROLES OF CHANGE AGENTS IN SCHOOLS ..................................................... 34
2.5.1
2.5.2
2.5.3

School heads ................................................................................................... 34
Primary school curriculum leaders ........................................................... 34
Senior teachers and panel heads............................................................... 35

2.5.4 Teachers ........................................................................................................... 35
2.5.5 Teacher-librarians .......................................................................................... 35
Appendix School days and suggested lesson time allocation for primary, junior
secondary and senior secondary levels ....................................................... 36
3

CHAPTER 3

STUDENT MATTERS ...................................................................... 41

3.1 INTRODUCTION ....................................................................................................... 41
3.2 ADMISSION, ATTENDANCE AND ABSENCE, DROPOUT, TRANSFER ...................... 42
3.2.1
3.2.2
3.2.3
3.2.4

Admission......................................................................................................... 42
Attendance and absence .............................................................................. 43
Dropout ............................................................................................................. 44
Transfer ............................................................................................................. 44

3.3 RECORDS, PROMOTION, REPETITION AND PROGRESSION................................... 46
3.3.1
3.3.2
3.3.3

Records ............................................................................................................. 46
Promotion and repetition ............................................................................. 46
Progression of students in special schools ........................................... 47

3.4 SAFETY MATTERS .................................................................................................. 49
3.4.1
3.4.2

Safety precautions and guidelines ............................................................ 49
Handling accidents ........................................................................................ 50

3.4.3
3.4.4
3.4.5

First aid ............................................................................................................. 51
School bus services ...................................................................................... 51
Flag days........................................................................................................... 52

3.4.6

Insurance .......................................................................................................... 53

3.5 HEALTH MATTERS.................................................................................................. 54
3.5.1
3.5.2
3.5.3
3.5.4
3.5.5

Healthy learning environment ..................................................................... 54
Points to note .................................................................................................. 54
Health services ................................................................................................ 56
Handling incidents of infectious diseases .............................................. 57
Healthy meal .................................................................................................... 59

3.6 DISCIPLINE ............................................................................................................. 61
3.6.1
3.6.2
3.6.3

General principles .......................................................................................... 61
School rules ..................................................................................................... 61
Reinforcing positive behaviour .................................................................. 62

3.6.4

Handling misbehaviour ................................................................................. 62

3.7 SERIOUS STUDENT BEHAVIOURAL PROBLEMS ................................................... 66
3.7.1
3.7.2
3.7.3
3.7.4

Student suicide cases ................................................................................... 66
Drug taking and trafficking .......................................................................... 68
Sex related problems..................................................................................... 70
Pornographic materials ................................................................................ 70

3.7.5
3.7.6
3.7.7
3.7.8

Gambling........................................................................................................... 70
Bullying ............................................................................................................. 72
Gang activities................................................................................................. 73
Suspected student illegal behaviour......................................................... 73
4

3.8 SUPPORT SERVICES .............................................................................................. 74
3.8.1
3.8.2
3.8.3
3.8.4
3.8.5
3.8.6
3.8.7
3.8.8
Appendix 1
Appendix 2
Appendix 3

Counseling and guidance services ........................................................... 74
School social work service for secondary schools .............................. 75
Life planning education and career guidance for secondary
schools.............................................................................................................. 75
Support for students with special educational needs .......................... 77
Support for gifted students ......................................................................... 78
Support services for newly-arrived children and returnee children 79
Financial assistance for students .............................................................. 80
Handling of child abuse cases .................................................................... 80
Recommended list of first aid items .............................................................. 84
Medical history of student (Sample) ............................................................... 85
Government and Professional Organisations Promoting Anti-drug
Education ...................................................................................................... 87

CHAPTER 4

HOME-SCHOOL-COMMUNITY PARTNERSHIP ....................... 92

4.1 INTRODUCTION ....................................................................................................... 92
4.2 ROLES AND RESPONSIBILITIES OF PARENTS ....................................................... 93
4.3 HOME-SCHOOL PARTNERSHIP .............................................................................. 95
4.3.1
4.3.2
4.3.3

Policy and opportunities for parental participation .............................. 95
Means of effective communication ............................................................ 96
Parent education programmes ................................................................... 98

4.4 STRATEGIES FOR HANDLING COMPLAINTS........................................................... 99
4.4.1
4.4.2

Guidelines on handling complaints......................................................... 99
Dealing with the media and public bodies............................................. 101

4.5 DISTRICT AND COMMUNITY RESOURCES ............................................................ 103
4.5.1
4.5.2
4.5.3

Regional Education Offices ....................................................................... 103
Government departments .......................................................................... 103
Non-government organisations ................................................................ 109

CHAPTER 5

PLANNING, SCHOOL SELF-EVALUATION AND
BUDGETING ..................................................................................... 110

5.1 INTRODUCTION ..................................................................................................... 110
5.2 SCHOOL MISSION, PHILOSOPHY AND GOALS ..................................................... 111
5.3 PLANNING AND SCHOOL SELF-EVALUATION..................................................... 112
5.3.1
5.3.2
5.3.3
5.3.4

School Development Plan .......................................................................... 112
Annual School Plan ..................................................................................... 113
School Report ................................................................................................ 113
Schedule for drawing up the School Development Plan, Annual
5

School Plan and School Report ............................................................... 114

5.4 BUDGETING .......................................................................................................... 115
5.4.1
5.4.2
5.4.3

Principles of budgeting............................................................................... 115
Programme budgeting ................................................................................ 115
Budgeting process ....................................................................................... 115

CHAPTER 6

SCHOOL FINANCE MATTERS ................................................... 117

6.1 INTRODUCTION ..................................................................................................... 117
6.2 SCHOOL REVENUE .............................................................................................. 118
6.2.1
6.2.2

Government subventions ........................................................................... 118
Other sources of school income .............................................................. 121

6.3 TRADING OPERATIONS ........................................................................................ 125
6.4 PROCUREMENT OF STORES AND SERVICES ....................................................... 127
6.4.1

Guiding principles ........................................................................................ 127

6.4.2

Procurement requirements ........................................................................ 127

6.5 ACCOUNTING AND FINANCIAL CONTROL ............................................................ 131
6.5.1
6.5.2

Statutory requirements ............................................................................... 131
Recommended practices ............................................................................ 131

6.6 INTERNAL CONTROL ............................................................................................ 133
6.6.1
6.6.2
6.6.3
6.6.4
6.6.5
6.6.6

Guiding principles ........................................................................................ 133
Allocation of accounting duties ............................................................... 133
Handling of school income ........................................................................ 134
Making payments ......................................................................................... 135
Safe keeping school assets and other valuables ................................ 136
Operating bank accounts and signing cheques .................................. 136

6.7 ANNUAL AUDITED ACCOUNTS ............................................................................. 138
6.8 RETENTION OF ACCOUNTING RECORDS ............................................................. 139
Appendix 1 Components of the Operating Expenses Block Grant ................................ 140
Appendix 2 Components of the Expanded Operating Expenses Block Grant .............. 143
Appendix 3 Approved list of fines/ charges & fees ........................................................... 145
Appendix 4 Approved collections for specific purposes .................................................. 146
Appendix 5
Requirements in connection with fund-raising activities from other
government departments ........................................................................... 147
Appendix 6 Sexual Conviction Record Check Sample Service Specification ................ 149
Appendix 7 Daily Collection Summary ............................................................................. 150
Appendix 8 Proforma Fixed Assets Register .................................................................... 151
Appendix 9 Proforma Undertaking by School Supervisor.............................................. 152
Appendix 10 Proforma notification of Bank Signatories and Bank Account................ 153
Appendix 11 Financial Statement (Fund Raising Activities) - Sample of a Standard
6

Income and Expenditure Account ............................................................ 154
Appendix 12 Relaxed requirements for the issue of official receipts for certain types
of collections ................................................................................................ 157
Appendix 13 Proforma Loan Register .............................................................................. 158

CHAPTER 7

PERSONNEL MATTERS .............................................................. 159

7.1 INTRODUCTION ..................................................................................................... 159
7.2 APPOINTMENT, REGRADING, PROMOTION AND ACTING APPOINTMENT ............ 161
7.2.1

Appointment of teaching staff .................................................................. 161

7.2.2
7.2.3
7.2.4

Regrading ....................................................................................................... 163
Appointment of non-teaching staff .......................................................... 164
Promotion and acting appointment ......................................................... 166

7.3 STAFF SELECTION ............................................................................................... 168
7.3.1

General principles and procedures ......................................................... 168

7.3.2

Selection panel .............................................................................................. 169

7.4 ADMINISTRATIVE PROCEDURES FOR THE APPOINTMENT OF SCHOOL STAFF ... 171
7.4.1
7.4.2

Physical check-up ........................................................................................ 171
Verification of qualifications and experience ....................................... 171

7.4.3
7.4.4
7.4.5

Teacher registration..................................................................................... 173
Employment contract .................................................................................. 174
Staff data and personal file ........................................................................ 177

7.5 RIGHTS AND BENEFITS OF SCHOOL EMPLOYEES ............................................... 178
7.5.1
7.5.2
7.5.3
7.5.4

Employment protection under the Employment Ordinance ............. 178
Staff safety and staff injured on duty ...................................................... 178
Leave matters ................................................................................................ 179
Provident Fund Scheme ............................................................................. 180

7.5.5

Long Service Payment/ Severance Payment for non-teaching staff181

7.6 STAFF DEVELOPMENT ......................................................................................... 182
7.6.1

Introduction .................................................................................................... 182

7.6.2
7.6.3
7.6.4

Responsibilities of the SMC ...................................................................... 182
Staff development planning....................................................................... 182
Recognition and Incentive ......................................................................... 183

7.7 STAFF APPRAISAL ............................................................................................... 184
7.8 STAFF CONDUCT AND DISCIPLINE ....................................................................... 185
7.8.1

Standards of professional conduct ......................................................... 185

7.8.2
7.8.3

Conflict of interest ........................................................................................ 185
General principles in taking disciplinary actions ................................ 186

7.9 HANDLING STAFF COMPLAINTS .......................................................................... 187
7.10 STAFF RESIGNATION, RETIREMENT AND EXTENSION OF SERVICES ................ 188
7

Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5

Non-teaching staff employed in various types of aided schools.................. 189
Appointment of teaching staff ..................................................................... 190
Checklist for recruitment procedures........................................................... 191
Staff promotion and acting appointment ..................................................... 193
Regrading of serving teachers in the non-graduate teaching grades to the
graduate teaching grades ........................................................................... 195
Appendix 6 Suggested list of information to be kept in staff's personal file .................. 197
Appendix 7 Suggested Retention Periods for Employment - Related Personal Data ... 198
Appendix 8 Leave entitlement for staff in Aided Schools................................................ 200
Appendix 9 Approving authority for granting of leave ................................................... 207
Appendix 10 Conflict of interest ........................................................................................ 209
Appendix 11 Reference Points for Handling Cases of Teacher Misconduct ................. 211

CHAPTER 8

SCHOOL PREMISES AND SAFETY .......................................... 218

8.1 INTRODUCTION ..................................................................................................... 218
8.2 USE OF SCHOOL PREMISES ................................................................................. 219
8.2.1
8.2.2

Requirements in the Codes of Aid and legislations ........................... 219
Hire of accommodation............................................................................... 219

8.2.3

Proper use of lockers .................................................................................. 220

8.3 SECURITY AND SAFETY MEASURES .................................................................... 222
8.3.1
8.3.2
8.3.3
8.3.4

Security measures in schools................................................................... 222
Security measures in classroom.............................................................. 223
Fire prevention measures .......................................................................... 224
Safety measures ........................................................................................... 224

8.4 CRISIS MANAGEMENT .......................................................................................... 225
8.4.1

Common crises ............................................................................................. 225

8.4.2
8.4.3
8.4.4

Gas leakage .................................................................................................... 225
Bomb calls ...................................................................................................... 225
Crisis management team ............................................................................ 225

8.5 MAINTENANCE OF SCHOOL PREMISES ............................................................... 227
8.5.1
8.5.2
8.5.3
8.5.4

Minor repairs .................................................................................................. 227
Major repairs .................................................................................................. 227
Emergency repairs ....................................................................................... 228
Maintenance of slopes and drainages .................................................... 229

8.6 ALTERATIONS TO SCHOOL PREMISES ................................................................ 231
8.6.1
8.6.2

Improvement and extension to school buildings ................................ 231
Change of room use .................................................................................... 231

8.7 DAMAGE/LOSS TO SCHOOL PREMISES .............................................................. 233
Appendix 1 Proforma record of hire accommodation ..................................................... 234
8


Related documents


appendices full version
q3
q4
q5
q1 and q2
teacher of learning strategies ss lsl october 2015


Related keywords