How to update Rotaract club information EN .pdf

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Original filename: How to update Rotaract club information - EN.pdf
Author: William Moran

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HOW TO UPDATE ROTARACT CLUB INFORMATION:
As you know, this is a requirement according to Rotary Code of Policy. Rotaract club updates are
required twice a year. The current club president needs to follow these steps to avoid having their
club going into Terminated status. Report him/herself via this Club Contact Information Update Form.
Typically to update a club’s information we ask that the president or Rotaract Advisor use the steps
outlined on this PowerPoint training as a guide. (Share this training guide with future Rotaract club
presidents/advisors.)



The president needs to create a My Rotary account using the same email address reported on the
Club Contact Information Update Form, which is their online identifier. When they sign in, they
need to verify that their information is correct.
Then select Club Administration from the Manage menu. From that screen, he/she will be
able to add/terminate members, provide information about the club, and make other updates.
Remember to confirm the membership roster before logging out! (*)

Before the end of June, use this same system to report the incoming club president or advisor, that way
next year’s president can continue to make these important club updates. Note: each member,
regardless of role, must have their own email address when creating their My Rotary
account.
Alternate way to update club roster:
Have the Rotaract club members bring their phones, tablets, and laptops to their next club meeting, and
update as a group. In order for a club’s Rotaractors to appear on their membership roster, they must type
in their Rotaract club name as reported to Rotary International (and a space!) in the club name
area. Once the members of each club take this step, they will automatically appear on their membership
roster (in about 96 hours) with no data entry on the part of the club president.
Please note that this option is only available at time of first creating a My Rotary account. If the account
has already been created and the individual did not self-affiliate, then the Rotaractor can set up a nonmember My Rotary account and then email data@rotary.org to say “Hi! I should be having a Rotaractor
experience because I am in the Rotaract Club of _______” And then Data adds them to that club.
For technical difficulties, please contact our Data team at data@rotary.org.

HOW TO UPDATE ROTARACT CLUB INFORMATION

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