Minutes Mtg 8May .pdf

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MEETING OF THE SPORTS DAY PLANNING TEAM HELD AT THE ELDERS ROOM ON 8 TH
MAY 2016
Present
-

Various

Min 1/2016: Date of Event
The Family Fun Day was proposed for 1 st June
Min 2/2016: Venue
Various venues were proposed including KCA, Stima Sports Club, Utalii Sports
Club, Barclays Sports Club, KCB Sports Club. Other venues proposed included
City Primary and Jamhuri high school. Davis was asked to visit these proposed
sports grounds on Monday 9th. The Chairman was asked to arrive at a decision
with this.
Min 3/2016: Estimated numbers
The planning team estimated that the event will cater for 300 persons, including
children from all district 6 branches.
Min 4/2016: Mobilization
The planning team proposed to involve Pauline (From the Church Office) to
mobilize people via texts sent to the church database.
Min 5/2016: Proposed Activities
Various activities were proposed for the day. A subcommittee was created to
flesh out the actual activities. Its members were
1.
2.
3.
4.

James Kitavi
Jeff Thige
Harry Bett
Davis B. Ochieng

Min 6/2016: Tents and Seats
The tents and seats items proposed were as follows
-

Serving table and tents

-

3-100 seater tents
300 seats

The budget for these will be prepared by brother Kitavi by the next meeting
Min 7/2016: Food
A was set up to discuss and finalize on food matters and to draw a budget. The
team will include sister Agutu and …
Min 8/2016: Coordination and Logistics
A team was set up to handle coordination and logistics for the event. The team
comprised of
-

Jeff Thige
Duke Kibagendi
Davis B. Ochieng

The program was limited to run from 10am to 3.30 pm, with food being served
by 2pm. The presbyter will be given 10 minutes at the end while the praise and
worship team will have time at the beginning and at the end of the meeting.
Min 8/2016: Other matters
-

Mang’eni was asked to get in touch with all district leaders to help
mobilize them for the event
Bardy was asked to ensure the announcement goes to the Bulletin, and
also that Pauline is requested to send invitation texts
An appeal was made for nurses who can attend to any injuries at the
event
The overall budget should include first aid kit
Elder Muriuki will be requested to handle team building

Min 9/2016: Adjournment
The meeting ended with a word of prayer


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