Studio Policies (AWP) .pdf
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www.amy-winter.net | 612.670.0033
Portrait Agreement, Studio Policies & Liability Release
Your session fee includes:
• Pre-portrait consultation to bring forth ideas and input to ensure a successful
• Up to 3 hours (45 min. for mini session) of coverage on your session date.
• Post session image preparation.
• In-Person Viewing Appointment.
• Your session fee does NOT include any prints or digital products.
Portrait Studio Policies
Please electronically sign for these policies on our studio questionnaire. This
agreement must be signed and submitted before any session can begin.
• I have read and received a copy of your studio polices & liability release
(full policies listed on pages 2-4). I agree to sign this legal document
electronically through the Amy Winter Client Questionnaire.
Usage of Images
Amy Winter is an artist and as such requests that the work she creates be allowed into
art exhibits, displayed in her studio, print competitions and other places that her work is
featured regularly. The work is always showcased in the best possible way and will
never compromise or jeopardize the photographer's hard earned reputation.
Confidentiality in advertising is always maintained.
I agree that I have read this portrait agreement and agree to comply with all policies
and information included. I agree to sign this document via electronic signature and that
by signing electronically, it serves as my actual hand-written signature on a legal
document. I also agree that the photographer may use any images created during my
commissioned session for display, advertisements, exhibits, sale or trade or other use
as deemed appropriate by Amy Winter Photography. I agree these images can be used
without any additional compensation to me.
If under 18, we will need a parent or legal guardian’s signature.
Signed: _____(Electronic Signature & Date on File)______ Date:______________
Studio Policies, Terms & Liability Release
•The session fee pays for the time and talent of the photographer and for your inperson viewing appointment. It does not include any finished portraits. The session fee
is due at the time of your portrait session. Session fees are non-refundable, however,
with 48 hours notice it can be rescheduled in case of an emergency.
•If you have a sick child on the day of the session please call to reschedule. If
you try to keep the appointment, we will most likely request that you reschedule if
we notice your child is sick. Sick or uncomfortable children do not like to be
photographed and we know that you will not love your portraits nearly as much as if
he or she was in good health.
•If you have or are having a boy, please circumsize as soon as possible. He will need
5-6 days to heal before we will photograph him. We will be swaddling your baby tightly
while he is naked, and moving him from one position to another constantly during the
session. This is very painful for a child who has just been circumcised. We will NOT
photograph a newborn who has been circumcised less than 6 days prior to the session.
•Please bring only the subjects to be photographed to the session. This is especially
important with pets and kids, as Amy will need their full attention on her rather than
looking at other members of the family. Of course parents are always welcome!
•Personal cameras are not allowed in studio during your session. Please refrain from
taking iPhone images or video taping. We work very hard to ensure your session is
captured artistically and creatively. We ask that you respect our livelihood and refrain
from taking photographs of what we are creating.
•You agree to hold harmless, Amy Winter, her representatives, employees and
Amy Winter Photography, from any dispute in the event you or your family become
injured during your session or while on the studio premises. Amy Winter Photography
and its representatives will not be held liable for any injury to you, your children or your
family members, or for any damage to your property during the photo session or while
on studio premises.
•You will view your portraits at a personally attended slideshow. You will be asked to
order at this time. Please make sure all decision makers are present, as additional
ordering appointments incur a $100 fee. Once your order is placed in-person, your
ordered digital images will be uploaded to an online print lab where you may print
products form your files. Printing with them will ensure professional quality and correct
color. Images will be hosted here for a period of one year. Anyone whom you choose to
share the gallery with be able to purchase prints and products directly from the lab. We
cannot control access and only give authorized access to the client who made the
•Almost all Amy Winter Photography clients invest in digital files. With a “Create Your
Own Collection” purchase, you will be able to take your files home the day of your
ordering appointment. Due to the downloadable nature of this content, once files are
removed from the studio the sale is final and non-refundable.
•Clients who cannot make a decision about products or images during their viewing
appointment may schedule an additional ordering appointment for a $100 fee. We do
NOT offer online galleries for ordering. Digital files cannot be released outside the
studio until full payment is made.
•While Amy does capture many images during your session, you will see only those
images selected by her, the artist, for previewing. She carefully renders each image to
ensure maximum artistry and technical perfection. Images with eyes closed, heads
turned, duplicates, etc. will not be shown and are removed from my archives
permanently after the artist rendering is complete.
•Due to the custom nature of the work, payment for your order must be placed in full
and is subject to a 50% cancellation fee should you change your mind about an
order after it is placed. Once an order is sent to the lab or digital files are submitted to
the client either by CD, USB, electronic transfer or email, the order is deemed nonrefundable. Payments may be made cash, check, Visa, MasterCard, or American
Express. Payment plans are available.
•Design work and custom graphics will be approved for color and layout in-person on
our professionally color calibrated monitors at the ordering appointment. Only font
style, spelling and wording may be approved through electronically emailed proof.
Requests for reprints due to color shift on emailed proofs will not be honored.
•Please allow 4 weeks for your order to be completed. Some orders may take
longer. Your portraits are an investment and an heirloom that should not be rushed.
You will be notified by telephone or e-mail when your order is ready for pickup. If
you are unable to pick up your order, we can ship your order to you for an additional
•All ordered images are kept on file for a period of 1 year. Un-ordered images are
removed from our archives after 30 days. Re-orders placed more than 60 days after
the preview appointment, require a minimum $250 re-order.
•The Copyright Act protects photographers by giving us the exclusive right to reproduce
your photographs. Violations include, but are not limited to, making illegal copies,
scanning, printing from home or downloading from our website. It is
illegal to copy or reproduce these photographs in any manner without our permission
and violators of this Federal Law will be subject to its civil and criminal penalties.
Please understand, the photographer wishes to maintain complete control over the print
quality, finishes and presentation of the images and any reproduction outside of the
studio may lower the quality of the image and scar our reputation for providing superior
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