WashingtonState OD1418 ImplementationGuide Sept2013 .pdf

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Original filename: WashingtonState_OD1418_ImplementationGuide_Sept2013.pdf
Title: Open Doors [1418] Youth Reengagement Implementation Guide

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Open Doors [1418]
Youth Reengagement
Implementation Guide
September 2013

Open Doors [1418]
Youth Reengagement
Implementation Guide
September 2013
Last updated September 18, 2013

Prepared by:
Sue Furth, Graduation Support Speciallist,
Secondary Education and Student Support
Pat Johnson, King County Work Training Program
Becky McLean, Supervisor, Enrollment Reporting/Categorical Funding
Office of Superintendent of Public Instruction
Rhett Nelson, Graduation Communications Specialist,
Secondary Education and Student Support

Secondary Education
Office of Superintendent of Public Instruction
Dan Newell, Assistant Superintendent

OSPI provides equal access to all programs and services without discrimination based on sex,
race, creed, religion, color, national origin, age, honorably discharged veteran or military
status, sexual orientation including gender expression or identity, the presence of any
sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a
person with a disability. Questions and complaints of alleged discrimination should be
directed to the Equity and Civil Rights Director at (360) 725-6162 or P.O. Box 47200 Olympia,
WA 98504-7200.

OPEN DOORS [1418] YOUTH REENGAGEMENT SYSTEM

IMPLEMENTATION GUIDE

TABLE OF CONTENTS
Purpose of Implementation Guide ................................................................................................................................1
Definitions .....................................................................................................................................................................3
Key Requirements of ESSHB 1418 (2010) ......................................................................................................................7
Introduction to Statewide Reengagement as a System ................................................................................................9
Legislative Background and Acknowledgements.........................................................................................................11
Acknowledgements .....................................................................................................................................................13
SECTION I: Purpose of Program and Serving Youth .....................................................................................................15
I.A. Determining Youth Eligibility: Who Can the Program Serve? ...........................................................................15
Overview ..............................................................................................................................................................15
Eligibility: Age Requirements ...............................................................................................................................16
Credit Deficiency Eligibility Requirement ............................................................................................................17
Alternative to Credit Deficiency as an Eligibility Requirement ............................................................................20
Termination of Eligibility ......................................................................................................................................21
I.A. APPENDICES.......................................................................................................................................................23
APPENDIX SI.A.1 Sample Eligibility Verification Form..........................................................................................25
APPENDIX SI.A.2 Sample Recommendation for Reengagement Programming ...................................................27
I.B. Student Enrollment Process ..............................................................................................................................29
Steps for Enrollment in an OSPI Approved Reengagement Program ..................................................................29
Funding and School District Enrollment ..............................................................................................................29
Transfer and Release Forms ................................................................................................................................29
Frequently Asked Questions ................................................................................................................................32
I.B. APPENDICES .......................................................................................................................................................35
APPENDIX SI.B.3 Example Enrollment Process Flow Chart ..................................................................................37
APPENDIX SI.B.4 Sample Inter-District Transfer ..................................................................................................39
APPENDIX SI.B.5 Sample Release to Enroll in Reengagement Programming ......................................................41

i

TABLE OF CONTENTS
SECTION II: Developing an Open Doors [1418] Youth Reengagement Program ........................................................43
II.A. Models of Operation: What are the Options? ..................................................................................................43
Overview: Key Provisions .....................................................................................................................................43
Five Approved Models for Reengagement Programming Per WAC 392-700-0454 .............................................44
OSPI Review and Approval Process .....................................................................................................................47
Guidance for Districts and Reengagement Programming ...................................................................................48
Guidance for Agencies and Colleges ....................................................................................................................51
Guidance for Consortium ....................................................................................................................................53
Guidance for Direct Funded Technical Colleges and Reengagement Programming ...........................................56
II.A. APPENDICES......................................................................................................................................................57
APPENDIX SII.A.1 School District Decision Flow Chart ........................................................................................59
APPENDIX SII.A.2 District Choice Model .............................................................................................................60
APPENDIX SII.A.3 Options for Agency or College Wishing to Operate a Reengagement Program .....................61
APPENDIX SII.A.4 Direct Funded Technical College Model ..................................................................62
APPENDIX SII.A.5 Consortium Overview Chart ....................................................................................................63
APPENDIX SII.A.6 District-Led Consortium Model ...............................................................................................65
APPENDIX SII.A.7 Consortium Model Led by an Organization Other than a District ...........................................66
II.B. Program Criteria ...............................................................................................................................................67
ITEM 1 - Introduction ...........................................................................................................................................67
ITEM 2 - Case Management and Student Support ..............................................................................................74
ITEM 3 - Special Education and Section 504 Accomodations ..............................................................................79
ITEM 4 - Performance Measures .........................................................................................................................83
II.B. APPENDICES ......................................................................................................................................................91
APPENDIX SII.B.8 Recommendations Regarding Instruction in Reengagement Programs ..................................93
APPENDIX SII.B.9 Example Work Readiness Course Competency Checklist ........................................................95
APPENDIX SII.B.10 Example College Course Outline ...........................................................................................99
APPENDIX SII.B.11 Example Program Foundational Development ..................................................................103

ii

OPEN DOORS [1418] YOUTH REENGAGEMENT SYSTEM

IMPLEMENTATION GUIDE

II.C. Funding and Reimbursement .........................................................................................................................105
Terms and Requirements for Funding and Reimbursement .............................................................................105
Reporting Enrollment ........................................................................................................................................106
Roles and Responsibilities for Reporting Enrollment ........................................................................................106
Distribution of BEA funding ...............................................................................................................................107
II.C APPENDICES .....................................................................................................................................................109
APPENDIX SII.C.12 Detailed Description of Measures of Academic Progress (MAPs) .......................................111
APPENDIX SII.C.13 Notes and Conditions Regarding the Award of High School Credit ....................................115
APPENDIX SII.C.14 Calculation of Basic Education Allocation (BEA) Funding Distribution ...............................117
SECTION III: Data and Reporting ................................................................................................................................119
III.A. Reporting Student Enrollment for Reengagement Programs Operated by a College ...................................119
III.A. APPENDICES...................................................................................................................................................123
APPENDIX SIII.A.1 Calculation of FTE Based on College Credits ........................................................................125
APPENDIX SIII.A.2 Example Monthly Student FTE Back-Up – Programs operated by Colleges .........................127
III.B. Reporting Student Enrollment for Reengagement Programs Operated by a District or Agency ..................129
III.B. APPENDICES ...................................................................................................................................................135
APPENDIX SIII.B.3 Form P-223-1418 ..................................................................................................................137
APPENDIX SIII.B.4 Calculation of FTE Based on Total Hours of Instruction ......................................................139
APPENDIX SIII.B.5 Example Log of Attendance and Satisfactory Academic Progress ........................................141
III.C. Required Reporting and Recordkeeping ........................................................................................................143
ITEM 1 - Introduction .........................................................................................................................................143
ITEM 2 - Reporting Student Data: Elements and Collection ..............................................................................145
ITEM 3 - Performance Reports ..........................................................................................................................147
ITEM 4 - Program Outcomes and Longitudinal Monitoring of Student Success ................................................150
III.C. APPENDICES ...................................................................................................................................................153
APPENDIX SIII.C.6 Back-up Documentation for Credentials and Measures of Academic Progress ..................155
APPENDIX SIII.C.7 Example Annual Performance Report .................................................................................157
iii

TABLE OF CONTENTS
APPENDIX SIII.C.8 Data Elements of Longitudinal Monitoring Program Reports ..............................................159

iv

OPEN DOORS [1418] YOUTH REENGAGEMENT SYSTEM

IMPLEMENTATION GUIDE

PURPOSE OF IMPLEMENTATION GUIDE
The purpose of this guide is to provide explanation beyond the language contained within WAC 392-700 and
to provide clear information for any district, agency, community college or public entity who wishes to operate
under this WAC as an approved Open Doors [1418] Youth Reengagement Program.
Specifically the purpose of this guide is to:



Clarify each section of the WAC, the required program elements and the procedures that must be
followed.



Provide some contextual background to more clearly explain the sections of the WAC that are
nontraditional.



Encourage collaboration between districts, colleges, community-based agencies, and other public
entities to provide the services that support youth who have multiple needs.






Help distinguish between required and recommended or suggested practices.



Provide mechanisms and models for future questions to be asked and answered.

Provide examples of current practices.
Provide forms and procedures that can be modified for unique programs and partnerships.
Provide technical assistance to districts, colleges, community-based agencies and other public entities
as they are considering or developing youth reengagement programs.

1


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