TDG CaseStudy E Filing UCC filings public record search .pdf
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The Digital Group
Immediate Operational benefits to
UCC filings, public record search & retrieval.
A nationwide provider of government compliance filing & search services
with offices in more than 50 US cities. They are one of the largest and
oldest regulatory compliance UCC filer in the industry. Their services
include Public record searches, UCC filings, Flood zone searches & filing,
Mortgage filings and Document retrieval services. These services are
delivered through a combination of web based applications and local field
Its client base is primarily financial institutions including banks, leasing companies, commercial finance organizations, corporate credit management companies and title companies. The client delivers business value to its customers
by automating their government compliance filing and due diligence search process.
E-Filing (Electronic UCC Filing)
The Client’s business technology platform represents the most robust national resource uniquely dedicated to the
needs of the lending and leasing industries and is constantly developing ways to improve efficiency in
UCC(Uniform Commercial Code) handling as it relates to UCC filings, public record search and retrieval and
portfolio management. The Client supports UCC submission using XML, WEB based technologies.
The client had grown inorganically in eFiling submission space. Multiple platforms and multiple applications were
used to support Web and XML submission. Moreover technologies used (XML with VB 6.0 and WebFiling with text
file based approach) were unable to support increasing volumes and required turnaround time. System did not have
built-in fail safe mechanism to avoid duplication of filings, methods to discover failure reason and current status of
any particular filing with-in its eFiling system. Huge increase in eFiling support by many US/Canadian states
[19-Web, 7 -XML] is forcing Client to add support for them to remain competitive in the market. Though existing
solutions were time-consuming, error prone and was costing business impact, due to client switching to other
TDG presented architectural solutions to E-Filing system; impressed with the possibilities, TDG was invited to
redesign E-Filing system for its proven strengths in executing end-to-end projects and strong project management
SOLUTIONS | SERVICES | CONSULTING
TDG solved the problem in two parts – by re-engineering a uniform business process to be used by all the
Web/Xml/e-Recordation [real estate filings] submission and then building an application that would support the
new process. A dedicated team of business, domain consultants and technical architects worked with the client to
capture the as-is process and pain points. They also gathered scalability and performance requirements for the
Design provided two distinct components for:
Common State Engine
For the ease of additions of new state support
Common platform to support XML, WEB and e-Recordation support
Scalability - support submission of 10,000+ filings each day for each state, 7 days a week.
Reliability - No manual intervention, reboot to servers.
State specific configurable Workflows
Parallel, multiple orders submission support to individual states
Accurate status tracking of each individual orders in the E-Filing system
No duplication of filings
The graphic here shows simplified design of the system.
Post Status Updates
Ex Filing XML
Attachment Details, Client Info
POWERED BY EXCELLENCE DRIVEN BY PROCESS FOCUSED ON VALUE
Copyright © The Digital Group Inc. 2010. All rights reserved
It is estimated that the Return on Investment for the application will be realized in less than 1.5 years. This will be
Increased submission volume directly generated more revenue.
Ease of addition of e-Recordation created new revenue stream.
Development for new state support time is reduced from 6 months to 3 months.
Reducing license and technology replacement costs by retiring a multitude of legacy [BizTalk Server 2000, VB
» Improved turn-around time through improved reliability and quality of service.
» Reduced support costs required by the architecture supported on .NET 3.5
Immediate Operational benefits to Customer
» Faster and accurate submissions.
» Submission volume increased to 10,000 filings in 5hrs and system uptime 24x7.
» Increased customer satisfaction for Client.
» Manual Operations team’s time was reduced by half due to detailed order level status availability and volume
» Windows workflow based architecture, highly scalable and reliable.
» Net 3.5, Windows Workflow, ASP.NET, C#
» Oracle 10G
» IIS 6.0
“Awesome job, everyone! Expectations
have been exceeded by this group once
again! I hope you are as proud of
yourselves as I am of your accomplishment.”
Assistant Director of IT - Enterprise Applications
Headquartered in Princeton, New Jersey, The Digital Group was incorporated in 1999. Today
The Digital Group (T/DG) is the leading provider of a broad range of Information Technology
services. With offices in US, India, Australia, Fiji and Sri Lanka T/DG provide support from
the conceptualization phase, leading to development and operations. The team have been
consistently delivering industry leading solutions to its valued customers for over a decade.
The Digital Group is a certified SEI-CMMi Level 5 for Development (DEV) and CMMi Level 3
for Services (SVC) version 1.3 along with certifications in ISO 9001:2008, ISO 20000-1:2011,
ISO 27001:2013 and SSAE 16, Type II.
The Digital Group Inc.
121 Village Boulevard Princeton
Forrestal Village, Princeton,
NJ 08540 USA
Copyright © T/DG 2015. All rights reserved
SOLUTIONS | SERVICES | OUTSOURCING