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EASE™ North
America Solution

Global EASE™
Solution

Single Window
Solution

Streamlining Export & Import
Compliance

Optimizing Global Export &
Import Compliance

Helping Governments Improve
Efficiency and Service

Automated Export
and Import Solutions
for Companies and
Governments

“Compliance Is Your Responsibility...
Streamlining the Process is Ours.”

www.ocr-inc.com

About OCR Services
OCR is a leading industry provider of software
solutions for Global Trade Management and
particularly Trade Compliance.
Since 1981, we have earned a reputation for solving
the most complex challenges facing Fortune 500
companies and governments around the world by
automating the processes for export and import
compliance.
Our services include:
◆◆

Software Development

◆◆

Integrated Solutions
(ERP)

◆◆

Cloud Computing

◆◆

Implementation

◆◆

Hosted Solutions

◆◆

Consulting

◆◆

Maintenance

◆◆

Training

◆◆

Customer Support

Our highly experienced and diverse team of
engineers, IT personnel, programmers, and
researchers has unparalleled knowledge and
expertise in all processes of the supply chain and
global trade management.

International Trade is a Complex,
Challenging Business
Export and import laws and regulations are constantly
changing — and brief application, or processing delays
can mean reduced revenue and profit, lost market share,
and strains on valuable trading relationships.
We have developed three powerful and robust solutions
for public organizations and private enterprises involved in
international trade:

1. EASE™ North America — A robust suite of
web-based software solutions for exporters and
importers, as well as companies re-exporting
U.S.-origin controlled goods. North American EASE™
is a web portal that offers secure global access to
manage the diverse challenges of international trade,
and set new standards of compliance within any
organization.

2. Global EASE™ — A highly effective web-based
compliance solution for companies around the
world. Our country-to-country solution streamlines
and automates the time-consuming and complex
processes of complying with government regulations
wherever they seek to do business.

Our clients include leaders in:
◆◆

Aerospace and Defense

◆◆

Electronics, Computer Hardware, and Services

◆◆

Banking, Insurance, and Finance

◆◆

Pharmaceutical

◆◆

Chemical and Petroleum

◆◆

Legal Community

◆◆

Freight Forwarding, Distribution, and Shipping

◆◆

Federal, State, and Local Governments

3. Single Window — A solution to help governments
and private sector trade and transport companies to
save time, money and, effort. Companies can comply
with all import, export, and transit related rules and
regulations by preparing and submitting standardized
transactional documentation to all parties involved
within a single entry point.

Contact us to learn about our solutions
for international trade management and
compliance. To request a live product demo,
please call 1.800.333.7864 or visit us at

www.ocr-inc.com

Our Automated Solutions Help Streamline Every Aspect
of International Trade
The modules are offered in three product configurations or as a standalone (see following pages),
depending on the needs of your organization.
Watch List (Denied Party) Screening: Screens all parties
against U.S. and International watch lists for debarred
parties. You may easily screen individual names, upload a
list of names, or screen all partners in your database.
License/Permit Screening: Quickly and accurately
identifies appropriate export controls based on the type
of goods, international regulations, or the laws of specific
importing nations.
License/Permit Applications: Gives users the ability to
electronically submit and prepare export, import, and
re-export licenses, as well as commodity classification
applications. System encompasses permit application for
international markets.
License Management: Manages and stores export and
import licenses, and agreements approved by various
departments, ministries and agencies. The module
expedites generation of summary licensing reports for
management.
Export Documentation: Easily creates and electronically
manages all of the key documents involved in exporting.
Includes Commercial Invoices, Certificates of Origin, and
Shipper’s Export Declarations. Our Export Module directly
submits global automated customs systems and generates
country specific export documents.
Import Management: Provides a single view of data to
various import process stakeholders, including Importers,
Suppliers, Brokers, and Freight Forwarders. Electronically
generates country specific import documentation.
Compliance Request: Allows electronic submittal of
requests for internal approval of an export or an import for
review by compliance managers. Request data seamlessly
integrating into License Applications within the Licensing
modules if required.
Visitor and ID Management: Manages on and offsite visitor
requests for access to secure locations and maintains
tracking log. Produces customized visitor badges ondemand, as well as tracks and monitors visitor activity.

Data and Services Management: Enables users to
electronically request internal approval of an export for
technical data and services for review and determination
by compliance managers. Features streamlined tools for
authorizing and logging the exports.
Commodity Classification: Allows users to determine
product classification based on National Export Controls,
Global Export Controls, Customs Classifications, and HTS
codes. Products are then stored in a master file that is
viewable by all parties.
Compliance & Incident Tracking: Tracks the process of
reporting compliance related incident reports, based on
employee reports or audit findings. Allows you to voluntarily
disclose compliance related incidents to government, and
manage the disclosure.
eLearning Portal: Easily manages employee education
and training. Contains tools for scheduling and tracking
compliance-based classes, certification and training
programs. Allows instructors to create classes, courses
and quizzes, and maintain records for audit purposes.

RELATED SERVICES
Online Regulations & Publications: Provides access
to all U.S. regulations on export and import.
Anti-Money Laundering: Facilitates the critical task
of suspicious activity monitoring using a risk-based
approach. Applies advanced analytics and scenarios
against an institution’s transactional data to identify
suspicious behavior. Financial institutions find it
necessary to strengthen their anti-Money laundering
(AML) platforms to stem the tide of illicit financial
transactions and meet new regulatory mandates.
E-Tendering: Expedite the complete tendering process,
from the advertising of the requirement to the
placement of the contract, including the exchange of
all relevant documents in electronic format.

EASE North America: A Tool for Optimizing
Operations and Compliance for Export and Import

EASE™ North America: Export & Import
Automation Software Essentials – Work
More Efficiently and Set New Standards for
Compliance.
LEARN MORE
To request a live on-site demo
of our EASE™ North America
solution, please contact us at
1.800.333.7864 or visit us at
www.ocr-inc.com

Expedite Trade Flow
Avoid Regulatory Fines
Save Operating Costs
Enhance Supply Chain Security
OCR Services’ flagship product, EASE™ North America, is a robust suite
of web-based software solutions. Operating as a web portal, EASE™ North
America automates a variety of core business processes and streamlines
a company’s interactions with such government entities and programs as:
Department of State (DOS), Department of Commerce (DOC), Automated
Export System (AES), Import Management, Trade Tracking, and more.

EASE™ North America Solution: Business to Government
CORE MODULES
Watch List (Denied Party)
Screening
License/Permit Screening
License/Permit Applications

P
PRIVATE
A
AGENCIES

License Management
Export Documentation
Import Management
Compliance Request
Visitor and ID Management
Data and Services
Management
Commodity Classification
Compliance & Incident
Tracking
eLearning Portal
Online Regulations &
Publications

EASE™
NORTH

AMERICA

S
Shipping
Agencies
CCargo Agencies
Freight Forwarders
FFreig
Airlines
AAirli
Shipping Lines
SShip
LLead Transporters
Banks
Ban
Warehouses
War
Couriers
Cou
Insurers
Insu
Other Agencies

To help control risk, the enterprise-wide framework includes
automated Watch List (Denied Party) Screening, as well as ITAR
Compliance solutions. In addition, it includes rich features that
support and enhance many business functions, including: sales,
legal, compliance, purchasing, contract management, logistics, and
shipping/receiving.
With a single implementation, you gain centralized control over a
broad cross-section of key functions — and the ability to:
◆◆

Screen all trading parties to an export or import transaction

◆◆

Determine export license requirements for the U.S.
Department of State, U.S. Department of Commerce,
International Traffic and Arms Regulations (ITAR)

◆◆

Create extensive export and import documentation for
shipping and customs needs

◆◆

File shipments using AES Direct and AES VPN services to
U.S. Census and U.S. Customs

◆◆

Request export authorization for hardware or technical data/
services

◆◆

Allow authorized users to create license applications for
submission to the U.S. Department of State and U.S.
Department of Commerce

Benefits of EASE™
North America
◆◆

Establishes corporate-wide framework for
export and import regulatory compliance
and defined standards for related
processes

◆◆

Drives quality improvements, reduces
timelines, and provides a competitive
advantage

◆◆

Improves compliance with integrated Watch
List and License Screening throughout
shipment processes

◆◆

Automates license submission to U.S.
Department of Commerce, and U.S.
Department of State, as well as electronic
filing of export declarations

◆◆

Enable license data flow into other
business processes, organized by business
unit, division, sector, and program for
greater effectiveness and efficiency

◆◆

Automates preparation of export
documents through data integration,
facilitating export documentation, AES
Direct filing and shipment status tracking

◆◆

Reduces manual data entry, eliminates
errors, and saves time

◆◆

Automates and streamlines document
preparation to increase productivity and
quality, while minimizing delays and
reducing opportunity costs

◆◆

Manage technical data and services authorization processes
(DSEA)

◆◆

Automate visitor management, ID badges and related
processes

◆◆

Manage import and export of goods and supporting
documentation needs

◆◆

Determine export and import licensing requirements

◆◆

Manage licenses and agreements and simplify government
reporting

◆◆

◆◆

EASE™ North America submits directly to U.S. Department of
State’s D-Trade system, as well as facilitates submission to
the U.S. Department of Commerce’s SNAP-R system.

Allows personnel with compliance expertise
to work more efficiently, undistracted by
data management tasks

◆◆

Integrates tools for improved compliance
checks with denied-party screening and
license determination services

Global EASE: Compliance Solutions for
Worldwide Exporters & Importers

Global EASE™ Integration
Software architecture operates with
Oracle or MS SQL Server databases


Application integrates with enterprise
information system standards and
internal legacy systems such as:



SAP R/3, ECC 6.0



Oracle e-Business Suite



J.D. Edwards



PeopleSoft



and others

For Companies in International Trade,
Our Robust Software Suite Helps Ensure
Regulatory Compliance and Optimization of
Operations
Around the world, competition among companies to source and sell
globally is intensifying. The opportunities may be vast, but trying to
expand into new markets is a complex and high-stakes challenge. It’s
an increasingly confusing and risky business environment that forces
importers and exporters to deal with multiple trade programs, dynamic
political landscapes, and a thicket of overlapping laws.
Recent cases illustrate the disastrous financial consequences and
damage to corporate reputations that can result from non-compliance.
Moreover, senior managers are now liable should their organizations’
global trade compliance programs fail. Despite these risks, however,
some companies continue to use outdated, manual processes to
maintain compliance.

Global EASE™ Solution: Business to Government

CORE MODULES
Watch List (Denied Party)
Screening
License/Permit Screening
License/Permit Applications
License Management
Export Documentation
Import Management
Commodity Classification

PRIVATE
PRI
AGE
AGENCIES

GLOBAL

EASE™

Shipp Agencies
Shipping
Cargo Agencies
Freight Forwarders
Freigh
Airlines
Airlin
Shipping Lines
Lead Transporters
Banks
Warehouses
Couriers
Insurers
Other Agencies

Global EASE™, Export and Import Software
Essentials: Streamlining Compliance Is Only
the Beginning
Our Global Export and Import Automation Software Essentials is a
comprehensive suite of web-based software solutions that enables your
company to manage compliance throughout your exporting and/or importing
processes. Rather than trying to manually comply with government regulations
in each of the countries where you do business, our real-time automated
solution provides a far more efficient and reliable approach to global trade
management.
The Global EASE™ solution ensures full regulatory compliance, expedites
customs clearance, mitigates financial risk, and lets your company take full
advantage of international trade agreements. As a result, your people can stay
focused on your core processes — and meet regulatory compliance.

Benefits of Global EASE™
◆◆

Reduce transaction delays and costs

◆◆

Get easier, better and more accurate
access to intelligent information and
databases

◆◆

Improve coordination and integration
between all parties involved in trade

◆◆

Increase control, monitoring,
and tracking of merchandise and
documentation

◆◆

Streamline processes for collecting,
processing, submitting, or archiving
information

◆◆

Enhance transaction security

To request a live on-site demo of OCR Services’ Global EASE™ solution, please
contact us at 1.800.333.7864 or visit us at www.ocr-inc.com.

Global EASE™ Components
• Prepare Purchase Orders, Invoices and
Entry Summary Declarations
• Flexible Internal Review Process
• Integrated with Watch List Screening
and License Management
• Facilitates Compliance Validation
• Generate Import Documents
• Electronic Customs Filing
• Audit Trails and Reports

• Prepare Export Shipments and Invoices
• Flexible Internal Review Process
• Integrated with Watch List Screening
and License Management
• Facilitates Compliance Validation
• Generate Shipping and Customs Documents
• Electronic Customs Filing
• Audit Trails and Reports

Import
Management

Export
Management

Commodity
Classification

GLOBAL
EASE™

• Product Classification — Customs
and Export Classification
• Global HS and ECCN Data
• Multiple Country Classifications
• Multilateral Export Control Regimes
• U.S. De-minimis Content
• Audit Trails and Reports

License
Management

Watch List
Screening

• Identify and Flag
• Sophisticated
Fuzzy Logic
Prohibited/Restricted
Parties
• Full Audit Trail
• Global Trade Watch Lists • Fully Customizable
• End-User and Party
Screening

• License Determination — Screen Against
Global Licensing Regulations
• Integrated with Export/Import Management
• Export/Import License Applications
• Internal License Review Process
• Central Repository of Licenses
• License Decrements with Notifications
• Audit Trails and Reports

OCR’s Single Window International
Trade Solution

Customized e-Government Software that
Streamlines and Expedites Export and
Import Processes
Steps for the Establishment
of Single Window Solution


Assessment



Process analysis and harmonization



National data standardization



Cross border data standardization



Document/messaging simplification
and standardization



Customization of data

For governments seeking to improve their ability to fulfill their mandate, one of
the most promising solutions is the development of e-government resources
— also known as single window or one-stop shop solutions. Single window
solutions, Business to Government (B2G) and Government to Government
(G2G), simplify and streamline government transactions with external parties
and also among agencies or departments within a government.
Single window solutions are beneficial to companies seeking to conduct
international trade. Normally, such companies must manually submit identical
(or nearly identical) information and paperwork to multiple government
agencies. This process can require a needless duplication of effort on the
company’s part, and can also increase the chances of errors, conflicting
information and other issues that can delay the approval process.

Single Window Solution: Government to Government and Business to Government

PUBLIC
AGENCIES

PRIVATE
P
R
A
G
AGENCIES

Ports & Customs Services
Ministry Finance
Trade Ministry
Defence Ministry
Agriculture Ministry
Health Ministry
Ministry of the Interior
Transport Ministry
Environment Ministry
Communication Ministry
Other Agencies

Shhi
Shipping
Agencies
Cargo
Ca
ar Agencies
Freight
Fre
e Forwarders
Airlines
Air
rrl
Shipping
Lines
Sh
hhi
Lead
Le
a Transporters
Banks
Ba
Warehouses
Wa
Couriers
Co
Insurers
Ins
Other Agencies
Ot

SINGLE

WINDOW
SOLUTION

CORE MODULES
Watch List (Denied
Party) Screening

License/Permit
Applications

Export Documentation

Visitor and ID Management

Anti-Money Laundering

License/Permit
Screening

License Management

Import Management

Commodity Classification

E-tendering

A Better Way for Governments to Meet the
Needs of Importers and Exporters

Single Window International
Trade Solution Benefits

Our professionals work directly with all of the stakeholders in your government’s
various agencies, ministries and departments to configure a customized single
window solution. As a result, our Single Window International Trade (SWIT) Solution
often begins generating a return on investment almost immediately.
We can also help you navigate through the key stages in planning and implementing
the solutions — from building consensus, to assessing the required scope and
capabilities, to configuration, integration and implementation. Moreover, we back up
our solution with comprehensive, expert training, cloud computing, maintenance,
updating, and support — allowing government employees to focus on their mandate.

An Additional Trade Benefit for Governments
to help Companies: Global EASE™
OCR Services also offers governments a suitable and more affordable solution to
facilitate SME’s international trade with optional cloud computing: our Global EASE™
application suite. This solution includes comprehensive customization, integration,
training and support, and can be delivered as a traditional software product, or via
the cloud. This innovative solution can help companies not only improve compliance
with your government, but also improve and streamline their ability to reach foreign
markets — thus adding to your country’s Gross Domestic Product. OCR Services will
work with you to develop a customized solution that fits your needs and budget.

◆◆

Generate more accurate
revenue yields

◆◆

Improve compliance among traders

◆◆

Gain tools for more effective risk
management

◆◆

Increase coordination and integration
among all parties involved

◆◆

Enhance revenue collection
efficiency

◆◆

Improve service delivery and
customer satisfaction

◆◆

Demonstrate greater transparency
in government operations

◆◆

Create a more service-oriented
organizational culture

◆◆

Make regulatory compliance faster
and easier

◆◆

Help reduce costs by
eliminating needless delays

◆◆

Allow for more accurate and
consistent application of regulations

SWIT Solution Components
• Develop Architecture
Designs
• Define IT Requirements
• Implement Back Office:
Dbs, Apps…
• Develop And Implement
Front-office: Interfaces
• Create Messaging Gateway

Establish Interoperability
Develop Manuals
Provide Updating Services
Provide Preventive
Services
• Conduct Training Services
• Optional Hosted
Solutions





IT System &
Infrastructure

• Insure Compliance with National Laws
Business
Operations
• Facilitate and Control Imports, Exports
and Intransit Cargo for:
• Customs Declaration
• Import/Export
Approval/Release
• Licensing Request and
Inspection
• In/Outward Cargo Manifest
• Commodity Classification • Revenue Collection
Validation
• Use Denied Party/Risk Management

Legal
Framework

Business
Process

• Elaborate and Approve New
Policy (Regulatory Framework)
• Instrument New
Regulations
• Create Steering Committees
• Create Ad-Hoc and Technical
Committees
• Create Executive Agency

• Define Roles and
Responsibilities
• Follows Action Plan/
Roadmap
• Establish Timeframe,
Deadlines
• Include Budget
Allocations

• Assessment/e-Readiness
• Process Analysis and
Harmonization
• National and Cross Border
Data Standardization

• Document and
Messaging
Simplification
• Customization


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