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Enova coe automation2016 final .pdf

Original filename: Enova_coe_automation2016 final.pdf
Title: Enova_coe_automation2016 final
Author: enova

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Software and Hardware Solutions (P) Ltd


eCOE (Ver 4.0)
CIA – (Confidentialty, Integrity and Availability) - The most recent buzz word in all the Industries(CIA) is the supreme
focus of our eCOE product. The eCOE product is a simple but rugged system that is secure, scalable*, stable and
automates the major functions that can be effectively automated and in turn boost efficiency with in the Controller
of Examinations department. The major eCOE modules to that help accomplish these functions are

Regulations Management
Regulations management involves management of rules, guidelines related to assessment and syllabus as
approved by the Governing authorities (Academic Council, Board of Studies, Passing Board etc).
• Management of Degree Programmes with Branch and Course details
• Deployment of Syllabus as per Regulations in force
• Maintenance of course details, mark patterns, grade details, dummy number encryption key
• Examination Modes (Online/Theory/Practical etc)
• Evaluation Modes (Internal/External) as per Regulations
• Evaluation Regulations
• Question Paper Pattern Management
• Exam Fee Structure and payment time lines
• Maintain an Audit trail

Student Management
Addition of batch, new students by department (Option to allow admissions data from office), generating new
registration number, default studying batch, Studying regulation, Elective Selection Update of subject marks until
now, subject, attendance, internal, external, grade, CHOICE BASED CREDITS(Selection and Management of Courses)

Staff Management
• Faculty Registration and assignment of roles (Internal and External staff in the roles of –
Examiner, Invigilators, Question Paper Setters Evaluators, QP Scrutiny)
• Name, Phone#, Photo, email, phone, subject specialities, Invigilation ready(y/n), Bank Details Evaluation
Ready (y/n), subjects opted for setting questions, subjects opted for evaluations, Question
Paper Setters
• Request letter print, Remuneration Receipt, Confirmation Order
• Invigilation Schedule – External and Internal staff management and assignment
• Paper Evaluation – External and Internal staff management for evaluation

(Exam Hall/Center) facility Management

Creation and Management of exam hall/center details
Programmes/Branches mapping at each exam center/Hall
Communication Management (requires e-mail server)
Maintain an Audit trail



Software and Hardware Solutions (P) Ltd

Online Test Management (Optional)
• Web based question bank authoring system for different types of questions
• Question bank can be maintained for course/subject and unit levels
• Supports various question types like multiple choice, multiple response, true/false, yes/no,
numerical fill up, text fill up and subjective questions.
• Supports multimedia and image type questions
• Multi level approval system for access
• Severity, mark allotted time settings, success rate monitoring, repetition status, author details etc.
• QP Pattern and Template management
• Segregation of question set for trial exam and final exam
• Maintain an Audit trail

Question Paper Management

Assigning multiple faculty for course/subject
Segregation of faculty list for QP setting
Generating conformation order, syllabus, QP pattern
Dashboard to show status of QP
History of QP available and used
Mail communication to faculty
Tracking of remuneration status

Fees Collection

Separate access for office to manage fee collection
Fee receipts with automatic receipt number
Fee typed – Late entry fee, duplicate fee receipt, duplicate hall ticket fee etc
Online payment

Assessment Management
• Creation of new assessments - Selecting the assessment information (Month, Year, Select (External)
• Regulations/Batches assessed, Choice to over ride min attendance criteria, Fees per paper
– Option to assign to all or assign by studying batch)
• Student registration for exams
• Setup last dates for Internal marks and attendance entry by various departments
• Direct secure entry for marks from various departments (Internal) & evaluation centre
• Exam Scheduling and approval
• Post exam attendance
• Question paper requests
• Fees reconciliation
• Hall assignments
• Question paper handling
• Valuation Preparation (Dummy number generation for every paper), Valuation Allotment
(based on subjects exams were held along with attendance reports), revaluation
management, evaluation attendance*.
• Maintain an Audit trail
• Dummy Generation



Software and Hardware Solutions (P) Ltd

Supplementary Management
• Supplementary process for final year student
• Special supplementary at end of each semester


External Exam Time table
External Examiner Report
Student non-fee payment report
Prevention Report
Subject registration list
Examination Hall scheduling report (Student and Examiner)
Student attendance form (by Hall)
Hall Ticket Generation
Duplicate Hall Ticket Generation
Student results summary report
Student Marksheet printing
Moderation Module
Graders claims management
Consolidated Mark Statement
Internal/External Staff report (Invigilations, dates, Grading, claims etc)
Rank List Based on CGPA
70+ Reports in Total

Results Management

What-if Analysis reports
Moderation based changes & Reports
Push results to portal/ college websites*
Revaluation/Re appearance posting, supplementary exam management
Analysis Reports

Phased execution of assessments
Students can pay fees through online gateway. A processing fee will be charged

Fees collection*
Advantages of eCOE
• Light weight and browser based cutting edge architecture
• 100% client OS independent, runs on all OS there by help in securing the subnet with more
secure desktop OS*
• 100% secure* :
a) Uses https (SSL) on all communications
b) Ability to setup periodic password reset for all uses
c) All visits to screens/ parts of application is tracked and reported using ID & User
d) Frame work is flexible and uses open source platform




Software and Hardware Solutions (P) Ltd

Suggested Architecture

UBUNTU server | MySQL data base

Primary & Backup

UNIX network preferred | CLAMAV Antivirus

* Optional available based on customer needs
1. Inbound request will be responded locally.


Software and Hardware Solutions (P) Ltd

8,Branson CT,
Columbia, SC - 29223, USA
Off : 001-803-603-6036

545, Sathy Main Road,
Coimbatore - 641 107, TN, INDIA
Off : +91 93456 - ENOVA [36682], +91 9500777781


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