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Foodie Con LA 2016 Exhibitor Kit .pdf



Original filename: Foodie Con LA 2016 - Exhibitor Kit.pdf
Author: Wayne Fernandez

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Welcome to Foodie Con!
Our team here at Magic Box @ The REEF is ready to assist you with your show needs.
Please feel free to call upon us as your go-to resource while planning for your show. The
REEF is a privately owned, managed and non-union property; as such, exhibitors are
permitted to bring in exhibit materials/products and set up your own exhibit space!
This is your Exhibitor Manual, designed to provide you with all the information necessary for
a successful show. All the important details contained within this document can be instantly
accessed at any time through your Exhibitor Management Tool (EMT) online account, which
is also where you will communicate directly with us.
http://tools.magicboxla.com/go/foodiecon2016

Your online account has already been set up and login information has been auto-sent to
your email address. If you have not received your login information, please contact us at
emt@magicboxla.com, or contact your representative at Foodie Con directly.
We wish everyone an amazing event and look forward to seeing you here at Magic Box @
The REEF!
Sincerely,
Magic Box Team
1

TABLE OF CONTENTS:
Exhibitor Material Handling:

Foodie Con
Event Information:

Location

4

Schedule

4

Exhibitor Badges

4

Exhibitor Booth Information:

Booth Hard Walls

5

Booth Interior Walls

5

Booth Design Modifications

5

Booth Exterior Hard Walls

6

Overhead Booth ID Signs

6

Booth Extras (Rentals)

6

Booth Customization

6

Booth Custom Painting Hard Walls 7
Booth Rental Furniture

7

Booth Rental Furniture Placement

7

Promotional Activity

7

Exhibitor Electrical:

Electrical Order Checklist

8

Los Angeles Electrical Code

8

Overhead Booth Lighting Plan

8

Freight Elevator

9

Advanced Shipping

9

Important Dock Receiving Info

10

Shipping Charges

10

Material Handling

11

Crates

11

Exhibitor Load-In Process

11

Exhibitor Load-Out Process

12

Empty Containers Storage

12

Rules & Regulations:

Failure to Comply

13

Limits of Liability

13

Exhibitor Liability Insurance

13

Display Regulations

14

Fire Regulations

14

Floors

15

Cleaning

15

Smoking Policy

15

Code of Practice

15

2

Vendor Information:

Exhibitor Parking

16

Directions

16

Security

18

Helpful Suggestions

18

Contact Information

19

Booth Extras (Rentals)

21

3

Foodie Con
Event Information:
Location

Foodie Con is held in THE REEF

PLEASE NOTE: THERE IS A LIMITED
AMOUNT OF TIME TO SET UP YOUR
BOOTH ON EVENT OPENING DAY. IT IS
HIGHLY RECOMMENDED THAT YOU
SET UP YOUR BOOTH PRIOR TO THE
EVENT OPENING DAY ON Saturday,
December 3, 2016.

(the former LA Mart Building) in
Downtown Los Angeles.

Saturday, December 3, 2016
8:00 am –10:00 am – Exhibitor Check-in

THE REEF

and booth installation

1933 S. Broadway

9:00 am – 10:00 am – VIP Reception Hours

Los Angeles, CA 90007

10:00 am –6:00 pm – Public Hours

Schedule

Sunday, December 4, 2016
9:00 am – 10:00 am – VIP Reception Hours

Friday, December 2, 2016
8:00 am –5:00 pm – Exhibitor Check-in
and booth installation

10:00 am –5:00 pm – Public Hours
5:00 pm –9:00 pm – Load out

Exhibitor Badges
Freight will not be accepted prior to this
date and time. Our dock will not be

All Exhibitors will be issued badges, which

prepared to properly accept or secure

must be worn at all times inside the event

your shipments before this date. Check-

for security purposes. Exhibitor Badges

in will take place at the Dock. Exhibitors

may be picked up at the check in desk

are not permitted on the show floor

upon arrival.

until they have completed the
registration process and all outstanding
amounts for booth or associated fees
have been paid in full.
4

Exhibitor Booth
Information:
Each booth options contain a specified
group of items; please refer to your
Foodie Con contract to confirm details
regarding your custom booth space.

Booth Hard Walls

refrain from hammering or otherwise
installing during exhibition hours.
Booth Interior Walls

Detailed plan for interior wall set-up for
booths must be provided no later than
Friday, November 4, 2016 Requests
submitted for interior walls after Friday,
November 4, 2016 will be billed at “on-

Booth hard walls are 9’ high (3 inches

site” rates.

thick), are constructed of hollow timberframed panels with 1/4” plywood, and are
painted white. Picture hooks, mirror plates,
nails and screws can be used to secure
items to the walls. Magic Box recommends
the use of cordless drills for this purpose.
Please note that each 4ft panel can
support a maximum of 50lbs. Exhibitors
should contact Magic Box with any
installation concerns.

All screws, nails, and labels must be
removed prior to Exhibitor departure at
the end of Event. Exhibitors creating any
large holes in the panels (larger than ¼”)

Exhibitor Booth Design Modifications

Each exhibitor is welcomed to personalize
the interior of their booths. All
modifications and/or non booth package
materials used must be provided to show
management via a visual diagram or
rendering for approval no later than
Friday, November 4, 2016. Labor required
on-site that has not been requested
Friday, November 4, 2016 will be billed at
“on-site” rates.

will be billed $350 for the replacement of
that damaged panel. Exhibitors should

5

Booth Exterior Hard Walls

are required should be ordered using
the exhibitor “Booth Extras” order form.

Exhibitors with walls adjacent to an aisle
may use the outside of these walls. Please
note that lighting of outside walls is the
responsibility of the exhibitor and that

After reviewing the available rental
items, please choose your item,
complete the form and pay using a
credit card, or check.

booth package lights may not be used
to light exterior walls. Exhibitors that

Exhibit Booth Customization

would like to order lights for their
outside walls should specify exterior
“Aisle” lights when ordering extras.

Please use the “BOOTH FLOOR PLAN” and
draw in any additions/changes to your
booth. Please be sure to indicate each wall
length on the drawing and note that all

Overhead Booth ID Signs

Signage will be supplied for each
Exhibitor’s booth and will be positioned
on the entrance of the booth. Please feel
free to add any appropriate signage to
your space. Please note that Foodie Con
kindly requests that all booths be
thoughtfully displayed, and reserves the
right to remove signage that could be
perceived as offensive.

walls must be in increments of 2ft or 4ft.
Additional panels must be located within
the borders of the exhibition space. All
build-outs and electrical orders, such as
closets or electrical drops, should be
included and clearly indicated on the
booth plan. You will be contacted if there
are any questions or concerns regarding
the submitted proposed layout. We
encourage you to use the hard walls and
get creative with your decorating!

Booth Extras (Rentals)

If “BOOTH EXTRAS” orders are not
accompanied by an updated “BOOTH

Any additional hard wall panels,
lighting, or electrical, furniture, etc. that
6

FLOOR PLAN,” the order will not be

supplies under tables only if tables are

processed.

covered with tablecloths.

Exhibit Booth Custom Painting Hard
Walls

Booth Rental Furniture Placement

Unless previously arranged, all booth
For customized paint orders, please visit
the “BOOTH EXTRAS” page. Once you

furniture will be delivered and placed in
the middle of each space (not positioned)

complete the order process, please
indicate which walls you would like

Promotional Activity

painted, using any particular color
references. Booths will be painted for an
additional fee prior to Exhibitor arrival.
Exhibitors who wish to have their booth
painted should provide the necessary
information to show management by
Friday, November 4, 2016 so that their
booth will be ready upon arrival. The
indicated fee will cover the cost of paint
and the cost of painting, including the
repainting of those walls following the

Foodie Con does not allow the
promotion of any individual exhibitors
or any other business at the event
(except by event sponsors) anywhere
outside the confines of Exhibitor booths,
including the venue, parking lot, and
entrance areas into the event. This
includes distributing or displaying
brochures or posters. Any such
promotions will be removed.

event.
Booth Rental Furniture

Exhibitors may either bring their own
tables and chairs or rent from the “BOOTH
EXTRAS” page. Exhibitors may store

7

Exhibitor Electrical:

non-Magic Box personnel. A fee
may be assessed and assigned.

Electrical Order Checklist
 Avoid code violations. Check the
 Check rating plates on your

electrical code requirements on this

equipment to ensure that you will
have the necessary power for

information sheet.
 How much power do you need?

operating your display.
 Do you require additional lighting?
We can handle a variety of lighting
options to enhance your display.
 If distribution is required, include a

Calculate your lighting needs by adding
wattage in each location. For other
equipment, read the rating from the metal
plates attached to each unit.

detailed electrical floor plan.
Indicate both your main power
location(s) a minimum of 5 amp
per location. You may use your
BOOTH FLOOR PLAN
(downloadable from your EMT

One drop will be provided within the
booth when power source is in the ceiling,
or it will be placed in one location on the
perimeter when power source is in the
floor.

account) for this purpose or
provide your own floor plan. Once
completed, please login to your
Magic Box EMT account and
upload your floor plan to the
BOOTH FLOOR PLAN.

Los Angeles Electrical Code

 For safety and liability reasons
inspections may be conducted at

Electrical requirements for exhibitors are

show site for any violations where

for the safety of all exhibitors and are

electrical work was performed by

based on national electrical codes and
8

local ordinances. Much too frequently



Exhibitor is responsible for

fires are traceable to faulty wiring, and are

providing surge protectors for their

often due to carelessness and/or lack of

goods. Magic Box is not

understanding of the risks involved.

responsible for loss or damage
resulting from power surges.

In the interest of public safety, exhibits

Furthermore, Magic Box’s liability

may be inspected to determine if any

for any and all loss or damage is

violations exist. If so, qualified electricians

limited to the value of the cost of

are available to correct any problems. If

electrical services provided or

an exhibitor does not wish to have the

depreciated value of goods

fault corrected, electrical service to their

(whichever is less).

booth will not be connected.
Overhead Booth Lighting Plan


All wiring must have a 3-wire
grounded cord with a minimum of
#14 gauge.



Spot or flood lighting is a hazard
when lamps are too close to fabrics
or other materials that can be
affected by heat.



The use of clip-on signs, sockets,

Based on your booth, you will receive the
associated allotment of lighting. Above
each booth is its respective lighting track,
where lighting can be moved into position
and focused. Please note that only our inhouse electrical team can make
adjustments to your lighting.

latex, or lamp cord wire in displays,
and the use of 2-wire clamp on
fixtures is prohibited by order of

Exhibitor Material
Handling:

the fire Marshall at all events at
Magic Box. Please leave all 2-wire
cords at home!

Freight Elevator

6.6’ High x 10’ Wide x 17’ Deep

9


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