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Things to outsource to a virtual assistant .pdf


Original filename: Things to outsource to a virtual assistant.pdf
Author: Rishi Biswas

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Things to outsource to a virtual
assistant

The virtual industries have incorporated the trend of outsourcing
work for quite some time. Well, you may have heard of a myth that
you require less manpower in the virtual working ecosystem.
However, it is not exactly the truth. You can achieve the work more
efficiently if you outsource the work judiciously to the best virtual
assistant services providers. A number of tasks can be outsourced on
the virtual platform. Recruiters have to appoint candidates for the
role and not for the task. Every business house looks for a team, and
sometimes it is necessary to do some permutation-combination
among the employees to achieve the right balance in the team.

Specialization is as important in the virtual world as it is in the real
world. Here are 101 things to outsource to a virtual assistant. The
very basic thing is being acquainted with the tasks that should be
outsourced. So, this is a must read for you.
The job titles are divided into six major groups, and there are
subdivisions among each of these. However, below mentioned is the
general classification.







Virtual assistant (General)
Copywriter or content writer
SEO expert or web marketer
Audio and video editor
Graphic designer or web designer
Web developer

No single person can tackle the entire task alone and this fact must
be accepted. Evidently, specialization is necessary to accomplish the
work. The different roles to be played by the professionals are
discussed below.

Virtual assistant (General)
Tasks related to email and schedule
management
Communication matters a lot for getting new customers and
retaining the active ones. Entrepreneurs need to tackle emails with
professionalism and care. It is a time-consuming task and the general
virtual assistant professional needs to perform the duty with
patience. The main tasks associated with email and schedule
management include but are never limited to the following:

1. Filtering the emails and managing the spam mails
2. Building the database and updating CRM or contacts
3. Inviting people through greeting cards, e-cards and other online
mechanisms.
4. Providing professional support to chat, answering service emails of
customers, dealing with tickets and other requirements of the
clients.
5. Scheduling the appointments
6. Managing the calendar
7. Reminder Services
8. Planning and management of travelling

File storage and organizational tasks

Storing and organizing the work as a part of virtual assistance
services require skill and dexterity. Here are the tasks to be
performed by the professional in this regard.

9. Optimizing the Dropbox or Google Drive
10. Creating and managing spreadsheets
11. Entering data to Word file or to Google documents
12. PDF Conversion, merging and splitting
13. Preparing PowerPoint or keynote presentations

Administrative and Blogging Tasks

Administration is really crucial and any pitfall in this area can cause
significant damages. Same is the case with blogging related tasks as it
is an opportunity to connect with your customers and prospects on
an informal note. The tasks under administrative and social media
virtual assistant services tasks include:

14. Audio and video files transcription
15. Formatting and making the layout ofsimple eBook
16. Setting up online minutes for meeting
17. Creating reports
18. Creating forms
19. Creating document templates

20. Online studies
21. Data mining, data development and generation of leads
22. Duties of receptionist
23. Moderating comments of blogs
24. Adding images as well as tags to different blog posts
25. Managing blog publishing
26. Checking voicemails
27. Sending invoices to clients
28. Basic level of bookkeeping and accounting
29. Private everyday jobs assistance or virtual assistant personal
tasks
30. Training and project management tasks
31. Project managing and supervision among employers and group
members
32. Preparation of the instruction supplies
33. Instructing new employees
34. Tracking and monitoring deadlines
35. Managing social media
36. Creating groups and fan pages on Facebook
37. Scheduling and posting Facebook insights
38. Facebook page promotion
39. Interpreting and collecting Facebook insights
40. Starting Twitter accounts
41. Overseeing and growing twitter follower’s list
42. Arrange tweets and trace citations and hash tags

43. Creating and managing LinkedIn profiles
44. Creating images for Pinterest
45. Scheduling pins and tracing them
46. Creating and managing YouTube profile
47. Uploading videos on YouTube
48. Moderating comments on YouTube
49. Uploading audios, photos and videos etc. to various sites and social
media
50. Answering queries and e-mails and chats online
51. Creating presentations for SlideShare

Email Marketing
Digital marketing through emails include the following tasks:

52. Creating new lists in software
53. Creating and planning emails for broadcast
54. Adding and removing subscribers

55. Editing the follow-up related communications and managing
auto-responders
56. Editing and proofreading the emails
57. Managing email newsletters

Audio and video editor
This trend is recent but very effective. The concerned professionals
offering virtual personal assistant services have to perform the
following tasks to reduce your burden:

58. Editing audio files at the basic level
59. Addition of intro’s and outro’s to videos
60. Removal of backdrop clatter from video and audio

61. Basic editing using Photoshop
62. Setting up of Podcast in iTunes
63. Power Press installation
64. Podcast placing in blog post

Copywriter or Content writer
Online marketing strategies remain incomplete without quality
content. No matter whatever you do, if words are not strategically
used, your campaigns may nosedive. The role of a content writer
includes:

65. Creating content for blog posts


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