Sports Ground Booking Agreement 2017 18.pdf


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Oxford City Council Sports Grounds and Pitches Booking Agreement
GUIDANCE NOTE
It is important that you read this note together with the Agreement before signing the
Agreement

Signing the Agreement


The person(s) who sign this Agreement will be personally responsible for making sure that all
the Council’s requirements set out in the Agreement are met. You will also be responsible
for the payment of fees in advance or penalty charges owed to the Council.



It is therefore important that the correct person signs the Agreement. Please check your
Club’s Constitution to see who is authorised to sign the Agreement. There is space for two
signatures. However, it will not always be necessary for two people to sign.



If you are signing on behalf of a group of friends or colleagues you will also be personally
responsible for making sure that all the requirements are met. You will also be responsible
for the payment of fees in advance or penalty charges owed to the Council.

Insurance


Before you sign this Agreement you must show the Council the current insurance certificate
of your Club, with a minimum cover of £5 million Public Liability Insurance for each individual
or a number of claims.

Terms and Conditions


Where two club officers sign this agreement in their private capacity on behalf of a club they
are (together and separately) liable for the rights and responsibilities under this Agreement.



This Agreement is to be used for the hire of facilities at all Oxford City Council Parks Sports
Grounds. The facility to be used for each booking will be written on each invoice.



The Agreement lists a number of penalty charges, which the Council may charge, if the
requirements or terms and conditions are not met.



If you have any questions about the Agreement or would like to discuss your responsibilities
under the Agreement please contact the Parks Support Officer on 01865 252240.

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