Sports Ground Booking Agreement 2017 18.pdf
All bookings need to be paid for before each fixture.
Payments can be made by Cheque, Cash or over the phone by Debit/Credit card.
Please note that there is an administration fee of 1.5% for all credit card payments.
VAT is chargeable on all bookings except for bookings which are:
a minimum of 10 fixtures at the same facility
no greater than 14 days between each booking
Paid for in advance of the first session
Where a Club/Hirer cancels one or more matches from a block booking, the
Club/Hirer will have to pay VAT on the whole booking.
Where the Council cancels one or more bookings from a group of 10 bookings, any
VAT paid to the Council in respect of the sessions cancelled will be repaid to the
Club/Hirer. This is only applicable if payment is paid in full in advance of the game.
The fees and charges for the facilities, and equipment included can be found at the
back of this agreement. Clubs/Hirers wishing to use floodlights (where available) will
be required to pay an extra charge.
On collection of the keys for non-staffed premises, a deposit cheque to the sum of
£50 made payable to ‘Oxford City Council’ is required. This will be returned when the
key is returned, providing the equipment, pitch and premises have been left in a
good clean condition and the terms of this Agreement have been met throughout. If
any part of this agreement has been broken the Council reserves the right to keep all
or part of the £50 where this is owed to the Council under this Agreement.
The Council may, at its discretion, charge a penalty fee of £5 for every 10 minute
period that another Club/Hirer is kept waiting for a pitch. The Council reserves the
right to allow extensions of time to cover the playing of extra time where appropriate
(this must be stated at the time of booking).
The Council may charge Clubs/Hirers a fee of £30 where they use pitches not
allocated to them.
If fixtures are not paid on time, or the facilities are left in an unacceptable state the
Council has the right to charge accordingly. The Council will issue a warning,
followed by a fine and/or remove all fixtures for that team in hand.
Clubs/Hirers will be charged for any additional cleaning required at a rate of £20 per
hour and for damages or breakages caused during their use.
The Council may change the fees it charges for use of the Facilities to take effect on 1st April or
any other time during the year.
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