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Bid Docs Security Services 2018 FINAL .pdf



Original filename: Bid Docs_Security Services 2018_FINAL.pdf
Title: Philippine Bidding Documents
Author: CPG;Gen Entredicho-Caong

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PHILIPPINE BIDDING DOCUMENTS
(As Harmonized with Development Partners)

Procurement of
GOODS
Government of the Republic of the Philippines

HIRING OF SECURITY MANPOWER SERVICES FOR
C.Y. 2018 FOR SMWD FIFTEEN (15) SECURITY GUARDS
(13 MALE & 2 FEMALE)
ONE (1) YEAR CONTRACT TO COMMENCE ON
JAN. 1, 2018 TO DEC. 31, 2018

Fifth Edition
August 2016

Preface
These Philippine Bidding Documents (PBDs) for the procurement of Goods through
Competitive Bidding have been prepared by the Government of the Philippines (GOP) for
use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the
government, including government-owned and/or -controlled corporations (GOCCs),
government financial institutions (GFIs), state universities and colleges (SUCs), and local
government units (LGUs) and autonomous regional government. The procedures and
practices presented in this document have been developed through broad experience, and are
for mandatory1 use in projects that are financed in whole or in part by the GOP or any foreign
government/foreign or international financing institution in accordance with the provisions of
the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.
The Bidding Documents shall clearly and adequately define, among others: (a) the
objectives, scope, and expected outputs and/or results of the proposed contract; (b) the
eligibility requirements of bidders, such as track record to be determined by the Head of the
Procuring Entity; (c) the expected contract duration, the estimated quantity in the case of
procurement of goods, delivery schedule and/or time frame; and (d) the obligations, duties,
and/or functions of the winning bidder.
In order to simplify the preparation of the Bidding Documents for each procurement,
the PBDs groups the provisions that are intended to be used unchanged in Section II.
Instructions to Bidders (ITB) and in Section IV. General Conditions of Contract (GCC). Data
and provisions specific to each procurement and contract should be included in Section III.
Bid Data Sheet (BDS); Section V. Special Conditions of Contract (SCC); Section VI.
Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which
is the date of delivery to the project site.
Item
Number

Description

Qty

Total

Delivered,
Weeks/Months

1 Unless the Treaty or International or Executive Agreement expressly provides use of foreign
government/foreign or international financing institution procurement guidelines.

2

1
- SIX (6) Security Guards (4 MALE & 2 FEMALE SGs) for

15

15

guards

guards

SMWD Administrative Building at Km 2, Surigao City
A). Main Entrance - 3 SGs,
7 days worked per week - 24 hours (three 8-hour per shift)
Shift: (a)7am-3pm; (b)3pm-11pm; ©11pm-7am
B). Guard House/Guard 1 - 1 SG ,
6 days worked per week (8-hour day shift)
Shift: (a) 7:00am - 3:00pm
C). Guard House/Lady Guard 1 - 1 SG
5 days worked per week (8-hour day shift)
Shift: (a) 9:00am-5:00pm
D.). Roving Lady Guard 2 - 1 SG
5 days worked per week (8-hour day shift)
Shift: (a) 8:00am - 4:00pm

- SIX (6)Security Guards (6 MALE SGs) for SMWD Ceniza
Reservoir at Ouano Ceniza, Surigao City
A). Reservoir Area 1–Watch & Control Tower/Clarifier/Laboratory –
3 SGs 7 days worked per week - 24 hours (three 8-hour per shift)
Shift: (a)7am-3pm; (b)3pm-11pm; ©11pm-7am

B). Reservoir Area 2 - Ceniza Guard House/Chlorination House/
Ground Reservoir- 3 SGs
7 days worked per week (8-hour day shift)
Shift: (a)7am-3pm; (b)3pm-11pm; ©11pm-7am

THREE (3) Security Guards (3 MALE SGs) for Motorpool
and Warehouse, Brgy. Rizal, Surigao City
3 SGs, 7 days worked per week - 24 hours (three 8-hour per shift)
Shift: (a)7am-3pm; (b)3pm-11pm; ©11pm-7am

CONFORMED BY:
__________________________________
Bidder or Authorized Representative
__________________________________
Security Agency
_______________________________________
Date

; Section VII. Technical Specifications, and Section IX. Foreign-Assisted Projects.
The forms to be used are provided in Section VIII. Bidding Forms.
Care should be taken to check the relevance of the provisions of the PBDs against the
requirements of the specific Goods to be procured. In addition, each section is prepared with
notes intended only as information for the Procuring Entity or the person drafting the Bidding
3

Documents. They shall not be included in the final documents, except for the notes
introducing Section VIII. Bidding Forms where the information is useful for the Bidder. The
following general directions should be observed when using the documents:
(a)

All the documents listed in the Table of Contents are normally required for the
procurement of Goods. However, they should be adapted as necessary to the
circumstances of the particular Project.

(b)

Specific details, such as the “name of the Procuring Entity” and “address for
bid submission,” should be furnished in the ITB, BDS, and SCC. The final
documents should contain neither blank spaces nor options.

(c)

This Preface and the footnotes or notes in italics included in the Invitation to
Bid, BDS, SCC, Schedule of Requirements, and Specifications are not part of
the text of the final document, although they contain instructions that the
Procuring Entity should strictly follow. The Bidding Documents should
contain no footnotes except Section VIII. Bidding Forms since these provide
important guidance to Bidders.

(d)

The cover should be modified as required to identify the Bidding Documents
as to the names of the Project, Contract, and Procuring Entity, in addition to
date of issue.

(e)

If modifications must be made to bidding requirements, they can be presented
in the BDS. Modifications for specific Project or Contract details should be
provided in the SCC as amendments to the Conditions of Contract. For easy
completion, whenever reference has to be made to specific clauses in the BDS
or SCC these terms shall be printed in bold type face on Section I. Instructions
to Bidders and Section III. General Conditions of Contract, respectively.

4

TABLE OF CONTENTS
SECTION I. INVITATION TO BID ............................................................................6
SECTION II. INSTRUCTIONS TO BIDDERS .......................................................... 11
SECTION III. BID DATA SHEET ......................................................................... 39
SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 46
SECTION V. SPECIAL CONDITIONS OF CONTRACT ........................................... 65
SECTION VI. SCHEDULE OF REQUIREMENTS.................................................... 76
SECTION VII. TECHNICAL SPECIFICATIONS ..................................................... 78
SECTION VIII. BIDDING FORMS ........................................................................ 92
SECTION IX. FOREIGN-ASSISTED PROJECTS .................................................. 109

Section I. Invitation to Bid
Notes on the Invitation to Bid
The Invitation to Bid provides information that enables potential Bidders to decide
whether to participate in the procurement at hand. The Invitation to Bid shall be:
(a)

Posted continuously in the Philippine Government Electronic Procurement System
(PhilGEPS) website, the website of the Procuring Entity concerned, if available,
and the website prescribed by the foreign government/foreign or international
financing institution, if applicable, for seven (7) calendar days starting on the date
of advertisement;

(b)

Posted at any conspicuous place reserved for this purpose in the premises of the
Procuring Entity concerned for seven (7) calendar days, as certified by the head of
the Bids and Awards Committee (BAC) Secretariat of the Procuring Entity
concerned; and

(c)

Advertised at least once in a newspaper of general nationwide circulation which has
been regularly published for at least two (2) years before the date of issue of the
advertisement, subject to Section 21.2.1(c) of the IRR of RA 91842.

Apart from the essential items listed in the Bidding Documents, the Invitation to Bid
should also indicate the following:
(a)

The date of availability of the Bidding Documents, which shall be from the time
the Invitation to Bid is first advertised/posted until the deadline for the submission
and receipt of bids;

(b)

The place where the Bidding Documents may be acquired or the website where it
may be downloaded;

(c)

The deadline for the submission and receipt of bids from the last day of posting of
the Invitation to Bid; and

(d)

Any important bid evaluation criteria (e.g., the application of a margin of
preference in bid evaluation).

The Invitation to Bid should be incorporated in the Bidding Documents. The information
contained in the Invitation to Bid must conform to the Bidding Documents and in
particular to the relevant information in the BDS.

2 Two years after the effectivity of the 2016 Revised IRR of R.A. No. 9184 on 28 October 2016, advertisement
in a newspaper of general nationwide circulation shall no longer be required. However, a procuring entity that
cannot post its opportunities in the PhilGEPS for justifiable reasons shall continue to publish its advertisements
in a newspaper of general nationwide circulation.

6

For foreign-assisted projects, the Invitation to Bid to be used is provided in Section IXForeign-Assisted Projects.

7

Republic of the Philippines
SURIGAO METROPOLITAN WATER DISTRICT
BIDS AND AWARDS COMMITTEE
Km. 2, National Highway, 8400 Surigao City

INVITATION TO BID FOR
“HIRING OF SECURITY MANPOWER SERVICES FOR CY 2018,
FIFTEEN (15) SECURITY GUARDS (13 Male & 2 Female) for
ONE (1) year contract to commence on Jan. 1, 2018 until Dec. 31, 2018ˮ
TITLE : “HIRING OF SECURITY MANPOWER SERVICES FOR CY 2018, FIFTEEN (15) SECURITY GUARDS
(13 Male & 2 Female) for ONE (1) year contract to commence on Jan. 1, 2018 until Dec. 31, 2018ˮ
REFERENCE: JOR # 2017-526
ABC : P 2,610,382.56
SOURCE OF FUND: SMWD FUNDS
BID DOCS FEE: P 5,000.00 (non-refundable)
PRE-BID CONFERENCE: Friday, NOVEMBER 3, 2017, 2:00 PM AT THE BOD ROOM, 2ND FLOOR
OF SMWD ADMIN. BUILDING, SURIGAO CITY
BID OPENING: Friday, NOVEMBER 17, 2017, 2:00 P.M. AT THE BOD ROOM, 2ND FLOOR OF SMWD
ADMIN. BUILDING, SURIGAO CITY
1.
The SURIGAO METROPOLITAN WATER DISTRICT now invites bids for the “HIRING OF SECURITY
MANPOWER SERVICES FOR CY 2018, FIFTEEN (15) SECURITY GUARDS (13 Male & 2 Female) for ONE (1)
YEAR CONTRACT TO COMMENCE ON JAN. 1, 2018 UNTIL DEC. 31, 2018”. Bidders should have
completed, within five (5) years from the date of submission and receipt of bids, a contract similar to
the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in
Section II. Instructions to Bidders.
2. Bidding will be conducted through open competitive bidding procedures using a non-discretionary
“pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA)
9184, otherwise known as the “Government Procurement Reform Act”.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least
sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to
citizens or organizations of a country the laws or regulations of which grant similar rights or privileges
to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
3.

Interested bidders may obtain further information from SURIGAO METROPOLITAN WATER
DISTRICT and inspect the Bidding Documents at the address given below during working days from
8:00 – 12:00 AM and 1:00 – 5:00 PM.

4.

Interested bidders are required to submit a Letter Of Intent before the purchase of bid documents.
A complete set of Bidding Documents may be purchased by interested Bidders on October 30, 2017
until 12:00 noon of November 17, 2017 from the address below and upon payment of a

8

nonrefundable fee for the Bidding Documents in the amount of Five Thousand Pesos Only (Php
5,000.00).
It may also be downloaded free of charge from the website of the Philippine Government Electronic
Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall
pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.
You can pay the Bidding Documents Fee at the SMWD cashier on the days and time stated above or
you can deposit your payment in this account:
DEVELOPMENTBANK OF THE PHILIPPINES (DBP) SURIGAO CITY BRANCH
Account Name
: Surigao Metropolitan Water District
Account Number
: 01090-850-4
Correspondingly, kindly fax to us the deposit slip of your payments so that we can immediately send
the bid documents to your end.
The Procuring Entity will hold a pre-bid conference for this Project on Friday, NOVEMBER 3, 2017 AT
2:00 PM AT THE BOD ROOM, 2ND FLOOR OF SMWD ADMIN. BUILDING, SURIGAO CITY
5.

Bids must be delivered to the address below on or before 2:00 PM of NOVEMBER 17, 2017. All
Bids must be accompanied by a bid security thru cash or cashier’s/manager’s check issued by a
Universal or Commercial Bank or bank draft/guarantee or irrevocable letter of credit issued by a
Universal or Commercial Bank in the amount of not less than 2% of the ABC or surety bond callable
upon demand issued by surety or insurance company duly certified by the Insurance Commission as
authorized to issue such security in the amount of not less than 5% of the ABC or Bid Securing
Declaration that is an undertaking which states, among others, that the bidder shall enter into
contract with the procuring entity as per GPPB RESOLUTION NO. 03-2012, as stated in ITB Clause 18.
Bid opening shall be on NOVEMBER 17, 2017 (Friday) at 2:00 PM, SMWD Board Room, SMWD Admin.
Bldg., Km. 2, National Highway, 8400 Surigao City. Bid proposals sent thru courier and/or hand carried
must be received to the address below before the opening of bids. Bids will be opened in the presence
of the Bidder’s representatives who choose to attend at the opening of bid at the address stated. Late
bids shall not be accepted.

6.

7.

The SURIGAO METROPOLITAN WATER DISTRICT reserves the right to accept or reject any bid, to
annul the bidding process, and to reject all bids at any time prior to contract award, without thereby
incurring any liability to the affected bidder or bidders.
For further information, please call at (086) 826-6300, (086) 826-5543 and look for:

GRACE T. BALINA (SGD)
Secretariat
Surigao Metropolitan Water District
Email address: smwdbac_surigao@yahoo.com

SANDRA S. BONILLA (SGD)
Chairman, Bids and Awards Committee
Km. 2, National Highway, 8400 Surigao City

9


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