Gravenhurst BIA 2018 Sidewalk Sale Vendor Application .pdf

GRAVENHURST BIA 2018 SIDEWALK SALES VENDOR APPLICATION
This application is for the following events:
Spring into Summer Art Crawl
Saturday June 23rd, 2018 – 10am-4pm
Celebrate Gravenhurst Street Festival & Sidewalk Sale
Friday August 10th, 2018 – 11am-4pm & Saturday August 11th, 2018 – 10am-4pm
Eligibility
Any vendor may apply for entry to a GBIA Sidewalk Sale. We strive for a diverse range of products and
services and admission to the event is ultimately up to the GBIA Board of Directors & Administration.
Vendors are encouraged to bring a cross-section of price points.
To secure your spot please complete Forms 3 & 4 and return to the Gravenhurst BIA via:
Mail: The Gravenhurst Business Improvement Area
Town of Gravenhurst, 3-5 Pineridge Gate, Gravenhurst ON, P1P 1Z3
In person: Drop off your forms and payment in a sealed envelope to the Gravenhurst Opera House
box office marked Attention GBIA.

If you require additional information, please contact:
Lindsay Fetterley-Coles
Administrator, Gravenhurst BIA
Email: info@gravenhurstbia.com
Phone: 705-644-9392

Gravenhurst BIA

2018 Sidewalk Sale Vendor Application Form 1

Vendor Terms & Conditions
Set-Up: Vendors are permitted 2 hours for set-up prior to the scheduled event opening time.
Please Note: Vendor vehicles will be allowed on the street for the first 1.5 hours of set-up, they must
be removed ½ hour before the scheduled event opening time. Vendors are asked to unload all items
from their vehicles at their designated set-up locations and then park off site in a nearby parking lot. It
is recommended that vendors bring portable storage containers, shelving, etc… that will help assist in
storing as much of your product/merchandise at your booth location. It is also recommended that you
bring trolleys, wagons etc… to help transport items to and from your booth during the festival hours as
NO vehicles will be allowed on the street during these times and assistance cannot be guaranteed.
Tear Down: Tear down will begin after the show closes each day, booths must remain intact until the
event closes. No vehicles will be permitted on the street until the event closes.
Exhibits: Booth locations are final.
There will be no changes or moving amongst vendors at any time throughout the festival. Any special
requirements are to be sent in written form and submitted with this application. Booth Spaces will be
assigned by the GBIA. Exhibits must be staffed at all times during the show. Exhibitors are solely
responsible for their own tents, tables, chairs and display setups. BE ADVISED booth locations will be
set up on asphalt and/or concrete, therefore vendors will require sandbags/concrete blocks or weights
to keep tents stable from wind and/or rain. It is the sole responsibility of the vendor to ensure their
display is structurally sound from all weather conditions that may occur throughout the festival. Please
also ensure fire extinguishers are on hand with any tent structures.
Booth Power Supply: Power supply will not be arranged by the Gravenhurst BIA and it is up to vendors
to arrange via generators or by making private arrangements with property owners nearby.
Security: There will be NO SECURITY at any time during GBIA Sidewalk Sales.
Insurance: The exhibitor releases the show management/organizers, sponsors, along with any
volunteers or employees, from injury or damage incurred by the exhibitor and their agents. Show
management/organizers are released from all liability and responsibility for theft, damage, or accidents
regarding all exhibitor displays prior to, during, and/or after the show. Product liabilities, guarantees,
and insurance are the sole responsibility of the exhibitor.
No Pet Policy: Exhibitors CANNOT have pets on site or left in vehicles at any time throughout the course
of the festival. Pets ARE NOT permitted in the exhibit area at any time.
Cancellation Policy: Full refunds for Spring into Summer Art Crawl are available up to Friday June 8th,
2018 and up to Friday July 29th, 2018 for Celebrate Gravenhurst. No refunds will be given after these
dates.
Payment: Cheques or cash will be accepted, cheques are preferred. Please make cheques payable to
the Town of Gravenhurst – BIA.
Gravenhurst BIA

2018 Sidewalk Sale Vendor Application Form 2

FORM 3
Merchandise Vendor Rates
Check applicable day(s). ALL rates are for a 10’x20’ space, please note that this size structure is subject
to fire inspection.
Saturday June 23rd ONLY

$25

Friday August 10th ONLY

$50

Saturday August 11th ONLY

$50

Friday August 10th AND Saturday August 11th

$75

Saturday June 23rd & Friday August 10th

$75

Saturday June 23rd & Saturday August 11th

$75

Sat. June 23rd, Fri. August 10th & Sat. August 11th

$100
TOTAL

Food Vendor
Please Note: All food Vendors MUST be inspected by the Muskoka Parry Sound Health Unit to be
considered eligible to participate in a 2018 GBIA Sidewalk Sale and must present a valid certificate
upon request.
Vendor Contact Information
Company Name (if applicable): _________________________________________________________
First Name: ______________________________________Last Name: __________________________
Address: ________________________________ City: _______________________Prov: ___________
Postal Code: _____________ Phone: (_____)__________________Mobile: (____)_________________
Email: _____________________________________________________________________________
Special Requests (location or other): _____________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Description of product or service being vended: ____________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Gravenhurst BIA

2018 Sidewalk Sale Vendor Application Form 3

FORM 4
I, ___________________________________________, have read and fully understand the terms and
(please print your first and last name)

conditions stated above. I agree to all terms and conditions and want to apply for vendor space in a
2018 GBIA Sidewalk Sale.

Payment
Payment by cheque attached: Cheque #: __________________________________________________

___________________________________________
Applicant’s Signature

_______________________________
Date

Office Use Only
Application Date Received: _______________ Processed by: __________________________________
Cheque Cash
Application Accepted: _____________ Funds Received/Processed: _________________
Cancellation Date: _______________________ Cancellation Fee Applied: _______________________

Vendor Application Check List
•
•

Forms 3 & 4 have been completed.
Payment is enclosed.

Gravenhurst BIA

2018 Sidewalk Sale Vendor Application Form 4