Digital Document Management Systems .pdf
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What Companies Should Look for in Digital Document Management
In today’s time of business, digital document management becomes a vital part. It has become a compulsory
action for every business to store their information quickly on their computer. The days are gone, when there
are rooms filled up of files. To be in the race of competition, a business cannot afford to miss their time and
money by storing and retrieving their paper files.
The advantages of Digital Document Management System (EDMS) are countless, but still it depends of the
package that you opt for. If in any case, you end up in purchasing the wrong system, then employees will not be
using it as it should be used and it will not be reaching its full potential. Below are some points that you should
look for whenever you are selecting the right package for Cloud Document Management:
Capability of Batch Scanning: If there is a need of scanning your current paper files in your system, then you will
never want to scan 1 document at a time. But if you have a scanner for 50 pages per minute and 100 pages at a
time then that would count as an added advantage. Just keep in mind that this Document Storage System has
an potential to scan full pages at a time, and it can automatically split up the document based on the bar-coded
document separator sheets.
Easy Usage: The biggest complaint that is faced is that most of these electronic document management systems
are quite confusing which is directly related to the features they are offering. Some of these systems are full of
crams which make it almost impossible to understand and use it. Just make sure that the system that you are
purchasing should be easily understandable by anyone on the office and can be leaned easily specially while
finding the document they are looking for.
Audit Trail: If in any case, there is any kind leakage in business information then it can be tracked easily from
where it has happened. The feature of audit trail keeps a track of every user in its system which ensures the
safety and control of the confidential documents.
Rest important features which need to be taken care of are mentioned as under:
The systems should have the ability to increase annotations on electronic pages.
Data backup and recovery support
Document should be accessed with permission
Ability to store the files in all the formats as PDF and TIFF also
Index based and full text search capabilities
Should be able to store enterprise level documents as SQL server codes or Oracle
Should be able to store Microsoft files and have the ability to edit these documents
Retasaan is the leading certified company that offers all the companies to become paperless. It offers high
quality services of Digital Document Management at an affordable cost. More information
For original version on Medium.com visit: https://medium.com/@retasaan/what-companies-should-look-for-indigital-document-management-systems-4ae97cef828