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8 .pdf


Original filename: 8.pdf
Title: Microsoft Word - Foreward dt. 21.1.13
Author: COMPUTER

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CHAPTER 8

LEAVE
PAGE NO. 241 TO 260

241

CHAPTER 8 - LEAVE
Arrangement
Of Leave For
Police
Officers.-

8.1

(1)

The

rules contained in Chapter VIII of the

Punjab Civil Services Rules, Volume-I, Part-I
a n d Appendices 11, 12, 13, 16, 17 a n d 20 of
the Punjab Civil Services Rules, V o l u m e I, PartII shall be

mutatis mutandis applicable to the

leave a n d all related matters of Police Officers
of all ranks, subject to further

conditions

incorporated in these Rules.
(2)

All officers a n d personnel, w h o have to deal in
any capacity, with leave a n d related affairs,
shall acquaint themselves with these rules.

Earned
Leave.-

8.2

T h e earned leave shall b e c o m e d u e on account
of time spent o n

duty. T h e

earned

leave

cannot be claimed as a matter of right. T h e
authority e m p o w e r e d to grant the leave m a y
refuse or revoke

it in the interest of the

service, or in accordance with these rules.

Leave
Account.

8.3

A separate leave account shall be maintained,
in Appendix 8.3 (1), in the office to which he is
subordinate, for every police officer. In this
account the

leave to which the

officer is

entitled, shall be periodically placed to his
credit and the leave which he has enjoyed shall
be debited. T h e leave d u e m a y be granted o n
average pay or half-average pay, or partly on
o n e a n d partly on the other or absolutely
without pay, as an extraordinary leave as laid
d o w n in the Rules. T h e leave not d u e m a y be
granted

on

medical

certificate

or,

in

exceptional circumstances, for not m o r e than
three m o n t h s at any o n e time a n d six m o n t h s
in all, otherwise for any duration o n medical
242

grounds, for being severely handicapped or
disabled

in the

course

of performance

of

official functions, o n the r e c o m m e n d a t i o n of
the Medical Board.

Fitness
Certificate
After Medical
Leave.-

8.4

(1)

T h e following rules relating to leave are to be
observed by all police officers:A

Police Officer w h o

has taken

leave

on

account of ill-health, w h e t h e r technically o n
medical certificate or not, shall before he is
permitted to return to duty, be required by the
authority which granted him leave to produce
a medical certificate in the following form:d o hereby

" I, A.B.

certify that I have e x a m i n e d C.D.
and
consider

him

fit to

that

resume

I
his

duties in G o v e r n m e n t service".
Duly signed by a Medical Officer
Or Practitioner.
(2)

If the

leave

has

been

sanctioned

certificate granted by a Medical

on

a

Committee

the certificate of fitness to return to duty m u s t
also be obtained from a Medical Board except
(1) in cases in which the leave is not for m o r e
than three months, or (2) in cases in which the
leave is for m o r e than three months, or leave
for three m o n t h s or less is extended b e y o n d
three m o n t h s but the Medical Board granting
the original certificate or the certificate for
extension states at the time of granting such
(3)

certificate, that the G o v e r n m e n t servant need
not appear before another Board to obtain the

243

certificate of fitness to return to duty.
In the case of Enrolled Police Officers the
authority

which

discretion

to

registered

granted

admit

medical

a

the

leave

certificate

practitioner.

has

by

any

Such

an

authority m a y also enquire, if he d e e m s fit, to
establish

the

bonafides

of

the

medical

certificate.

Mode Of
Sanctioning
Leave.-

8.5

(1)

All applications for leave, or for extensions of
leave, shall

be

made

through

the

proper

channel to the authority c o m p e t e n t to grant
the

leave. In the

Officers, the

case

application

of enrolled

Police

form

be

shall

as

prescribed in Appendix 8.4 (b). Nothing in this
rule shall debar a Senior Superintendent of
Police/Equivalent Authority from requiring the
police officers subordinate to him, w h o are in a
position to d o so, to apply verbally for leave in
office or orderly room. W h e n prescribed forms
are not available, applications m a y be m a d e by
ordinary letter.
(2)

Senior Police Officers applying for leave, or
extension of leave, o n medical certificate, are
required to appear before a Medical Board, in
accordance with the provisions of the Punjab
Civil

Service

Subordinate
support

Volume-I,

Part-I.

police officers are required to

applications for

certificate
Surgeon

Rules,

by

the

leave

certificate

on
of

medical
the

Civil

of the district in which they are

serving. Applications for extension

of such

leave m u s t ordinarily be similarly supported by
the

certificate of the Civil Surgeon

of the

district in which they are serving. Applications

244

for extension of such leave m u s t ordinarily be
similarly supported by the certificate of the
Civil

Surgeon

of

the

district

where

applicant is residing while o n leave.
applicant

for

an

extension

of

the
If the

leave

is

incapacitated by illness from appearing before
the Civil Surgeon, it is within the discretion of
the authority e m p o w e r e d to grant the leave to
accept the certificate of any registered medical
practitioner. T h e grant of a medical certificate
is not equivalent to the grant of leave a n d
confers no right to leave; the certificate m u s t
be forwarded to the authority c o m p e t e n t to
grant leave, w h o s e orders m u s t be awaited.
Except o n strong grounds, leave r e c o m m e n d e d
in the

certificate of a c o m p e t e n t

medical

authority should be granted.

Officer
Proceeding
On Leave,
Does Not
Enjoy Any
Lien Over His
Posting.-

8.6

(1)

A

police officer returning from leave is not

entitled as a matter of right to r e s u m e the post
which he held before going o n leave unless the
order granting him leave specifically preserved
his lien on such post. H e m u s t report his return
to the authority which granted his leave and,
unless orders of posting have already b e e n
conveyed to him, await orders.
(2)

A police officer holding a temporary post m a y
be granted leave, within the limits allowed by
Rule 8.116 to 8.119 read with 8.133 of Punjab
Civil Service Rules, Volume-II, Part-I provided
he has held such temporary post for at least
o n e year or, if he has held such post for less
than o n e year, provided no extra expense to
G o v e r n m e n t is involved. Probationary police
officers m a y be granted such leave as w o u l d
be admissible to t h e m under these rules if they
245

had b e e n confirmed in their appointments ;
but leave to probationers while undergoing
instructions will only be granted in cases of
special urgency.

Casual
Leave.-

8.7

(1)

Casual

Leave

is

a

privilege

granted

by

G o v e r n m e n t in the nature of a brief holiday,
a n d is not treated as absence from duty. Such
leave, consequently, shall not be entered in
leave accounts.
(2)

Casual leave m a y be granted by the authorities
shown

in Rule

8.9

below, subject to

the

condition that it does not exceed ten days at
any o n e time or twenty days in a year, a n d that
leave exceeding four days is not granted m o r e
than twice in a year.
(3)

Police officers o n casual leave are prohibited
from

visiting

places, w h e n c e

their

return

within the period of their leave is likely to be
prevented

because

of

blocking

of

roads,

b r e a k d o w n in transport or similar accidental
cause, or from which they cannot return to
their headquarters within 36 hours notice. For
special a n d adequate reasons the D G P

may

relax this rule in particular cases, but it should
ordinarily be strictly observed.
(4)

T h e police officers while enjoying leave of any
kind, m a y proceed on leave after 12:00 noon,
o n the day prior to the leave day a n d r e s u m e
his duties before 12:00 noon, o n the day, after
the leave day.

Exceptional
Casual

8.8

(1)

Exceptions to the provisions of Rule 8.5 (2) are
as follows:-

246

Leave.-

a) Casual

leave up to 30

days

may

be

granted to police officers required to
undergo treatment for a chronic ailment.
b) A Police officer prohibited by the Civil
Surgeon from attending his duties o n
account

of

infectious

disease

in his

family, m a y count the period of absence
as casual leave up to a limit of 30 days.
Casual leave granted in accordance with these
exceptions will not count against the annual
a m o u n t of such leave admissible.
(2)

Casual leave m a y not be c o m b i n e d with other
leave except in exceptional cases, w h e n

a

police officer is prevented from attending to
his duties by causes b e y o n d his control.

Police
Officers
Heads of
Districts to
Liaise With
The District
Magistrate.

8.9

T h e Police officers in independent charge of
districts shall inform the District Magistrate
w h e n applying for casual leave, a n d shall state
in their applications to the Deputy InspectorGeneral that the details of leave proposed by
t h e m are intimated to the District Magistrate.

8.10

(1)

T h e Police officers transferred from o n e post
to another or returning from leave m a y

be

allowed or not allowed joining time.
(2)

Joining time will not ordinarily be allowed to
subordinate police officers transferred within
the

district in which

they

are serving, or

returning from leave to the s a m e district as
that from which they proceeded o n

leave.

Police officers of all ranks m a y be required, by
the authority e m p o w e r e d to transfer t h e m or
247

grant t h e m leave, to take up their n e w posts
without joining time, if the interests of the
public

service

so

demand.

Police

officers

required to proceed o n temporary duty within
or b e y o n d the district in which they are serving
are not considered to be transferred for the
purposes of this rule.
8.11

T h e authorities e m p o w e r e d to grant leave to
Police Officers of the different ranks are as
detailed below:-

S.No.
1.

Authority which
can grant leave
Director

General

of Police

To whom

Extent

1. All officers

Casual Leave

2. Officers of the Indian

Leave up to 10 days

Police

Service

holding

not

independent

3. charge of a district.
4.

Police

Officers

holding

Full powers
not

Full powers

independent

charge of a district.
All subordinate police
officers.
2.

Deputy Inspectors
General

2.

InspectorPunjab

Railway Police.

Casual leave

control.

and

Assistant
General,

1. All officers under their
Inspectors

3. All

Leave

Sub-Inspectors,

Assistant
Inspectors

Suband

subordinates
their control.

248

lower
under

up

months
Full powers

to

10

3.

Senior

All

249Senior

Police

Superintendents

Officers serving under four days at any o n e

of Police

them.

Casual

leave

up

to

time. (In submitting
to

higher

authority

any application by a
249Senior

Police

Officer

casual

for

leave

in

excess

of

four days, the Senior
Superintendent
Police

shall

of

add

a

note

showing

the

total

amount

of

casual leave taken by
the officer during the
calendar

year

including

leave

sanctioned

under

these powers.
4.

Superintendents
of

Police,

1. All enrolled officers

Causal leave

and

Assistant

2. Sub-Inspectors,

Superintendent of

Assistant

Police,

Inspectors.

Punjab

Railway Police.

3.

and

Leave

up

to

10

Sub- m o n t h s

Lower

subordinates

serving

under

their

Full powers

control.
5.

Assistants

and

Deputy

Lower

subordinates Casual Leave

under their control.

Superintendents.
6.

7.

Inspectors

of

Lower

subordinates Casual Leave

Police

under their control.

Officers in charge

Constables attached to
249

Casual

leave

up

to


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