140917 InCoStrat 2.1.3 Facilitation of budget support to nascent institutions Release .pdf

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In Co Strat  -­‐  I N N O V A T I V E   C O M M U N I C A T I O N   &   S T R A T E G I E S
Lot A: Invitation To Tender For The Provision Of Strategic Communications In The Syria Region

2.1.3 Please describe how you might approach facilitation of direct or indirect budget
support to a nascent political institution.
1.
General. The proposed approach allows the donor to immediately begin budget support
to a nascent political institution, while ensuring that donor requirements for fiduciary
responsibility are met.
2.
Approach. InCoStrat’s approach to facilitating direct or indirect budget support to nascent
political organisations would be as follows:
a.
Review the institution’s three-month, six-month, year and three-year development
plan. If there is no plan, or it is inadequate, host a workshop with the institution to craft a
three-month, six-month, year, and three-year development plan to include budgets and
plans of action. From the plan, assess what are the needs, both financial and material, for
the institution.
b.
Create a benchmark based on donor requirements as to what processes,
procedures and technical capacity need to be established before direct budget support can
be provided.
c.
Assess what financial accounting mechanisms and capacity the organisation as an
entity has in place, as well as what procurement mechanisms are in place.
d.
Assess what financial accountability capacity the experienced leadership of the
organisation possesses.
e.
In kind support. InCoStrat would provide in-kind support to the institution based on
material needs identified in their development plan if an institution that cannot meet donor
requirements. These requirements include: financial transparency and responsibility; the
appropriate processes, procedures, and technical capacity necessary for direct budget
support. At this stage, the InCoStrat would carry the financial responsibility required by the
donor until the organisation has the capacity to do so.
1) Simultaneously work with the organization to build their capacity to transparently
and correctly manage finances, to include budget planning and oversight; proper
accounting techniques; and anti-corruption measures. This can include embedding
a short-term technical assistant with the institution and/or hosting workshops.
f.
In kind and direct financial support. Once the institution reaches the benchmarks
we would begin providing direct support for specific projects and/or salaries. We would
maintain a continuous evaluation of progress of the institution to ensure the continued to
employ the established procedures and processes. Simultaneously we would provide inkind support.
1) If necessary and if not already present, provide a short-term technical assistant to
be embedded with the institution to provide oversight and assistance.
2) As the institution builds capacity – evidenced through successful implementation
of accounting and transparency procedures – increase the amount of direct
financial support provided to the institution.
g.
Direct Support. If the institution can meet donor requirements concerning financial
transparency and responsibility to include the processes, procedures, and technical
capacity necessary for direct budget support they would be provided with direct support for
specific projects. Evaluate progress of the institution in using established procedures and
processes.
1) If necessary and not present, provide a short-term technical assistant to be
embedded with the institution to provide oversight and assistance as necessary.
2) As the institution builds capacity as evidenced through successful implementation
of accounting and transparency procedures, increase the amount of direct support
provided to the institution.

 


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