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easy methods to export excel
A CSV file, or Character Separated Value file, has a distinct use on a computer. A CSV file
includes plain text information that is divided by some kind of line break. This means that a CSV
file contains the text of a document with each word individually separated from the other. While an
ordinary user may not be familiar with a use for this function, many programmers use CSV files to
transfer information from one file application to another. For example, perhaps a document is
saved as a text document. Then the document must be opened in another program so
modifications can be performed. However, the new program does not support a text file. This is a
case where a CSV file can prove invaluable. While the new program may not support a text file,
many programs do support a CSV file. This enables for conversion among the two applications
which would have previously been impossible.
CSV files are not particularly difficult to create but their development does involve a lot of tedious
activity. One such program capable of making a CSV file is the Notepad application that comes
standard on the Windows OS. To create a CSV file in Notepad, start by entering the text that you
want to convert to a CSV file. Then, enter a comma between each value that you want to divide.
For example, if you input "I use computers" you would separate each word with a comma as such
"I, use, computers". The CSV file can then be stored and opened within a spreadsheet program
such as Microsoft Excel. This allows for the potential for the text to be analyzed and arranged in
any way desired. This includes alphabetizing the list of words or studying how many times a word
appears in the document. However, if a file has already been produced that is to be analyzed it
may be hundreds of pages long. This makes separating values by a comma very unrealistic. This
process is also reversible from within the Excel program. An Excel file can be saved as a CSV file
by specifying such when the spreadsheet is saved.
Fortunately, a short search for ‘How to Export to CSV from Excel software' at
http://www.hothotsoftware.com/excel-export-to-csv-and-text-from-excel-files_software/ will bring
up a fantastic program for simple CSV file creation. This program enables multiple Excel
spreadsheet files to be converted to the CSV format with just a few mouse clicks. Upon opening
the program, you will see that the full program functions within a single window, reducing any
worries of getting lost or mixed up within the program. At the top of the window is a field that
displays any files you want to convert. Directly below this field is a button labeled ‘Add File(s)'
which allows files to be included in the program. There is also the ability for the software to search
for Excel files inside a specified folder. Below this field are several commands to allow for file
customization. This includes choosing how the spreadsheet should be saved to CSV. This
includes saving all sheets to CSV, each sheet to CSV, each row to CSV, and each column to
CSV. Lastly, the very bottom of the window contains the command to start the process. Once the
program begins it will request the name of the output file and then convert your files and show a
window upon completion.
To learn more about this software please visit http://www.youtube.com/watch?v=G2sgtjOCYOE.
Don't be constrained by file types that are used within specific programs. Employ this software to
convert files quickly and get more information from your data.