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Opus Energy Case Study Postal Saving Solution .pdf


Original filename: Opus Energy Case Study - Postal Saving Solution.pdf

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Opus Energy Case Study: Postal Saving Solution
Background
Opus Energy have been supplying energy to businesses since
2002, delivering outsanding levels of service to over 200,000
customers, while embracing renewable energy sources and
providing competitive energy prices.
Opus Energy had been experiencing challenges with their
mail being placed on a non-machineable tariff and a significant
amount of their post was being reverted resulting in additional
costs from Royal Mail. Opus Energy manages the composition of
their mail but they were having issues controlling their address
position and managing their long address lines.
Machineable letters are those mail pieces that meet the
dimensional requirements of the Royal Mail machinable mail
user guide. Machinable letters can easily be processed by Royal
Mail equipment but a non-machineable letter requires additional
processing within the delivery office. This extra processing
incurred up to 30% more in postage costs for Opus Energy and
had a significant knock on effect to the company’s bottom line.

We provide Opus Energy with a secure portal for them to
check detailed reports that highlight when records were
received and why certain pieces did not attract the
machineable mail discounts.
Our Account Management team work closely with Opus Energy
ensuring they are supported with guidance through the process
from start to finish.

Results





Solution
Opus Trust Marketing offers client specific solutions which
integrate seamlessly across multiple channels including print,
post and electronic services. Recognising the challenges that our
customers face managing postal costs wedeveloped a web based
solution to help Opus Energy to save both time and money. The
development of a Data Services solution will help to secure
the maximum discount from Royal Mail and mitigate the risk of
postal surcharges. This solution has been developed so that it
can be adapted to work for multiple customers.
Opus Trust Marketing produces mail that fits the strict Royal
Mail user guidelines and translates the complexities into savings.
We ensure that Opus Energy’s mail meet the machine-readable
requirements to gain discounts for efficient processing.

Our Data Services solution has helped Opus Energy
generate a saving of £54,000 for the period of July 2013 to
August 2014.
We have helped Opus Energy to fix their data and
improve processes.
Opus Energy have seen a reduction in call centre activity
from customers chasing their latest bills and statements.
Resources and funds could be used elsewhere because of
the efficiencies made.

Additional Benefits




We regularly review our clients’ documents to ensure they
are being delivered through the most cost effective service.
One single point of contact ensures reduced administration
costs for our customer.
We work closely with the industry and provide access to
latest postal information and changes in the market that will
impact on standards and cost.

In delivering these savings and efficiencies we perform a virtual
“tap-test” to check the address position to confirm there are
no issues. The “tap-test” is the method used to see if mail meets
the regulation. The window has 1/8” clearance at all times
safeguarding the address position.
Those mail pieces that do not meet the Royal Mail user
guidelines are split out of any Mailsort file so that they are not
reverted; allowing Opus Energy to make improvements to any
mail pieces that had failed the test.

www.otmltd.com


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