All Hallows Harvest Festival Form (PDF)

All Hallows Harvest Festival
And Craft Fair
Date: October 17th, 2015
Place: Exhibition Hall at the Lake Charles Civic Center
900 Lakeshore Drive, Lake Charles, Louisiana 70602
REGISTRATION INFORMATION
Name:
Business Name:
Address:
City/State/Zip:
Contact Person:
Phone:
Email:
Cell Phone:
Type of Product or Service (What will you be selling or showcasing?):
Only the specific item/items you list will be allowed in your booth. Any additions must be approved by The Festival.
If you need additional room to list your items, please attach a separate sheet of paper. All items for sale must be
listed.
AFTER MUCH CONSIDERATION, WE WILL ALLOW FOOD VENDORS. BE SURE TO LIST ALL FOODS YOU
PLAN TO SELL.
Each booth will be 10 X 10 at $100.00 each. Let us know if you want to reserve more than one booth.
You will also have one (1) eight foot table and two folding chairs per booth. If you need more than that, you must
provide them yourself.
You may pay by credit card or by Money Order/Certified Checks only payable to: All Hallows Harvest Festival
If paying by credit card, please contact Starr Muro at 337-292-1966. If paying by Money Order/Certified Check,
please mail to: All Hallows Harvest Festival C/O 1819-18th Street Lake Charles, La 70601
Note: I have read, understand, and accept the terms and conditions of this contract as final and binding. I agree to
follow all rules and regulations set forth by the All Hallows Harvest Festival and Craft Fair.
This signed contract constitutes a binding legal agreement. Please read Vendor Packet carefully and retain a copy
for your records. I understand that in the event I cannot attend after accepting, all rules of the deposit return as
specified in the application terms and conditions apply.
Typing your name in the space below will be considered the same as your signature.
Authorized Signature:
Date:
Printed Name:
Title:
2015 Exhibitor / Vendor Information
When: Saturday, October 17th: 12:00pm 7:00pm
Where: Exhibition Hall at the Lake Charles Civic Center
900 Lakeshore Drive, Lake Charles, Louisiana 70602
Rates: All booths - $100 (Non refundable)
Rate Includes: 10X10 exhibit area. Each booth will get one (1) eight foot table and two folding chairs.
If you need more than that you must provide it yourself. If you need more space, you will need to rent two booths.
Refund Policy: Please be aware that no refunds will be made.
Set-up Times: You may set up your booth from 10:00 am till the gate opens at 12:00 Noon.

Pick up your vendor packet and identification at the information booth.
Terms and Condition
The terms and conditions outlined herein have been established for the mutual benefit and protection of all
Exhibitors, Vendors, Guests, and the All Hallows Harvest Festival and Craft Fair known hereafter as The Festival, its
organizers and investors, and may not be modified unless by writing signed by both parties. The exhibitors agree to
these terms and conditions as an integral part of this binding contract. Please read carefully to avoid any
misunderstandings.
Exhibit Space: All booth assignments are at the sole discretion of the organizers of the festival; however the vendor
committee will consider all requests of paid exhibitors.
Exhibit Space: One space will be 10 feet X 10 feet to be assigned by the vendor committee. All equipment must be
within this assigned booth space. If you have extenuating circumstances, you may call or email the office to discuss.
NO VENDOR IS ALLOWED TO WALK THE GROUNDS TO SELL WARES. NO EXCEPTIONS. Vendors must
provide all backdrops, extension cords, signage, etc.
Each vendor is required to keep their area free of debris and to dispose of any and all boxes, paper, and related
trash in the designated dumpsters.
Taxes: Exhibitors are responsible for any and all taxes and fees associated with their activities at the Festival.
Limitation on Liability: Exhibitor expressively releases The Festival and its organizers from any and all liability and
waives a) any and all demands, claims, and causes of action in law or in equity, related to any defect, deficiency,
ventilation, refrigeration, or other mechanical systems failure; b) the conduct, negligence or claims of any exhibitor or
attendee; and c) any fire, flood, strike, terrorist attack, weather or other force beyond the control of The Festival.
No guarantee of results: The Festival and its organizers do not warrant or guarantee any particular results of the
festival, nor does it guarantee a particular number of attendees or exhibitors.
Product/Service Exclusivity: Product/Service exclusivity is not guaranteed through this reservation, this also includes
brand exclusivity.
Indemnification: The Exhibitor hereby agrees to indemnify and hold harmless The Festival, its organizers, officers,
employees, volunteers, and agents from any financial liability or obligation incurred by the exhibitor or from any
injury or damage to the person or property of others which any exhibitor causes or contributes to cause while
participating in any way in the festival. The exhibitor, by signing this agreement, releases The Festival, it organizers,
officers, employee, volunteers, and agents from any and all causes of actions, claims, and damages of any kind or
nature whatsoever arising from any injury, loss, damage, cost, accident, delay, irregularity, or expense arising out of
or in any way connected with the performance or operation of The Festival.
Admission: Admission to The Festival is $10.00. (A portion of this admission fee will be donated to Abraham's Tent).
Active Military (With ID) Admission Free
Children 5 and under Admission Free
Children 5-12 Admission $5.00
Military (Inactive with ID) Admission $5.00
Senior Citizens (65 and over) Admission $5.00
Also, please be aware that the festival committee will make and decide any decisions for this event.
Please complete this application and email it to peggy.woodson@yahoo.com. Get your applications and payments
in early to reserve your booth.
--------------------------------------------------------------------------------------------------------------------------FOR OFFICE USE ONLY
Check or MO # Name Date Accepted By
Payment Check/Mo Rec
Paperwork
Authorized Signature:
Date:
Printed Name:
Title: