F03 EVT 09 (PDF)

Q39.
UOC Fall Semester Round 3 Events Grant Application
Before we begin, have you read the UOC Grant Guidelines for 2015-2016? Understanding the Grant
Guidelines will increase your organization's chance of receiving a grant.
By clicking yes below, you're acknowledging that you have read our Grant Guidelines and understand
the rules and regulations that govern the UOC.
Yes
No

Q30. Organization Name
Only clubs that registered before the September 15th deadline are eligible for funding during the fall
semester.

IvyQ

QID6. Organization Age
How long has your organization been in active operation?

8th Year

QID7.
Organization Description
Please provide us with a brief description of your organization's mission and function. Max: 500
characters.
Yale IvyQ is an organization that itself is a collaboration between the various LGBTQ + student groups and communities on
campus. It exists as a chapter of the national IvyQ organization, which hosts an annual conference at one of the ivies each
year. The sole purpose of the group is to provide free transportation to the conference for Yale undergraduates, as well and
subsidized tickets for low-income Yale undergraduates. This year's conference will be held at Cornell, November 12-15.

QID8.
Organization Website
If your organization has a website, please include the URL below. If not, enter N/A.
http://www.ivyq.org/

QID10.
Number of Active Members
How many active members are there within your organization? Active members refer to those that
attend regular meetings and contribute to the smooth running of the organization.
50

QID9. Organization Social Media
If your organization has a social media account, please provide the link to the most used page here
(Facebook page, Twitter, etc.). If not, enter N/A.
N/A

QID11.
Size of Panlist
What is the size of your organization's panlist/EliList? This refers to communication (ie. Newsletter) sent
to members of the broader community not actively involved with the running of your organization.
600

QID13. Applicant Information
First Name

Max

Last Name

Goldberg

Email Address (Yale)

max.goldberg@yale.edu

Phone Number

4155179086

QID16. Residential College

Pierson

QID17. Graduation Year

2017

QID18. Role within Organization
This refers to the official role registered with the Yale College Dean's Office.
President
Treasurer
Officer/Registration Signee

QID19.
Bank Information
Which bank does your organization use? Please do not enter abbreviations.
Note that organizations are no longer required to have a bank account to receive UOC funding.
BOA

QID20.
Bank Account Balance
What is your organization's current bank account balance? (Do not enter "$")
Note: Only put down the amount that belongs to your organization (this should not include funds given
by an individual member to cover past expenses).
500

QID74. Past UOC Grants
Have you received Administrative funding from the UOC this semester yet?
Yes
No

QID75. Please enter the total Administrative Grant amounts you have already received from the UOC
this semester. Enter N/A if this is not applicable to you.

N/A

QID21. Estimated Annual Income for 2015-2016
This section should include ALL anticipated income for this academic year.
President's/Dean's Discretionary Fund

$ 0

Yale Graduate School(s)

$ 0

Yale Institute or Center

$ 0

Academic Department

$ 0

Dwight Hall

$ 0

Cultural House

$ 0

Chaplain's Office / Religious Institution

$ 0

Creative & Performing Arts Award (CPA)

$ 0

Endowment

$ 0

Donations

$ 0

Revenue

$ 0

Other

$ 0

Total

$

Q31. Event Name
IvyQ Conference

Q32. Event Date
November 12-15

Q33. Event Venue
Cornell University

Q34. Event Description

IvyQ is a conference which aims to create a pan-Ivy community of LGBTQ students and allies equipped with the skills to examine
their identities, value those of others, and understand intersectionality. The steps to achieving this vision are three-fold: creating
experiences which foster meaningful and productive social networks; educating students about the history and multiplicity of
voices in the LGBTQ movement and the possible trajectories of its future; and empowering all students to feel confident in their
identities and their potential to instill positive change in their own lives and the communities they inhabit. IvyQ stresses the
acknowledgment and application of privilege for positive and lasting social change for LGBTQ communities.

Q36. Attendance
Most optimistic attendance (for
upcoming events)

60

Least optimistic attendance (for
upcoming events)

35

Actual attendance (if event has
already happened)

50

Q35. Are you going to charge an admission fee for the event?
Yes
No

Q37. Event Grant Expenses
Use the fields below to detail your event's incurred or anticipated expense items and their associated costs. For
incurred expenses, please make sure the entered amount matches the amount displayed on your receipt. For
anticipated expenses, please provide us with as specific an estimate as possible.

QID37.
Expense: Food and Beverages
In the text boxes, please include the food item, the vendor and the purpose of each expense.
Example: "non-alcoholic beverages and chips from Stop n Shop for internal social event"
Item 1

0

Item 2

0

Item 3

0

Total

QID78.
Expense: Printing and Advertising

In the text boxes, please include the quantity, item, size, material, ink, item, vendor and the purpose of
each expense. The more information you provide and the more carefully you have thought through your
purchases, the more likely we are to grant the full requested amount.
Example: "50 posters, Letter size, color, from YalePrinting, for Extracurricular Bazaar recruiting".
Please note that for normal printing/advertising purposes, we fund student organizations at YalePrinting
rates (unless the organization can demonstrate need for other vendors' services).
Item 1
50 posters, Letter size, color, from YalePrinting, for advertising the conference

$ 6

Item 2

$ 0

Item 3

$ 0

Total

$

QID80.
Expense: Fees and Services
Please include the type of service/fee, the vendor, and the breakdown of the cost (if applicable). If it is a
fee for a professional service, please provide the justification for the expense.
Example 1: "website domain fee hosted on GoDaddy, $3.49/month, needed for 3 months".
Note: We do not fund minimum balances for bank accounts because they are avoidable costs or
banking fees.

Item 1

$ 0

Item 2

$ 0

Item 3

$ 0

Total

$

QID81.
Expense: Equipment and Supplies
Please include the item, the vendor, and the purpose.
If the equipment/supply you're asking for is a non-perishable item (ex. props), you must demonstrate
that the item will remain with the organization.
Note: the UOC runs a Capital Equipment program that allows organizations to use sound and audiovisual equipment free of charge. Please visit reservations.yale.edu/uoc for details.

Item 1

$ 0

Item 1

$ 0

Item 2

$ 0

Item 3

$ 0

Total

$

Q41. Expense: Guest (travel, lodging, meals, etc.)
Please include the guest name and title, the vendor, (for travel) origination/destination city, (for lodging)
number of nights, and (for meals) number of meals.
Example: "Round trip Metro North ticket to/from New York to New Haven for John Smith, political
activist and New York Times columnist".
Item 1
Chartered bus for 50 Students to Cornell & Back (cheapest rate from Yale-approved provider)

3500

Item 2

0

Item 3

0

Total

QID83. Expense: Other
Please use this section to detail expenses that do not fall under any of the above categories.
Item 1
Financial Aid to ensure that no student with financial need has to pay for a ticket (normally $22)

S 220

Item 2

S 0

Item 3

S 0

Total

S

QID84. Total Requested Grant Amount
Please add up all of of the above costs and put down the total requested amount here.
3726

QID31.
Expense Prioritization
Please copy the top five expense items you entered above, and rank them in the order of importance to
your organization (1 = most important). This will help the UOC better allocate funds on a limited budget

and help meet your organization's needs to the best of our ability.
1

2

3

4

5

Item 1: Bus [without this, we have to carpool using student drivers, which is far less safe. A few years ago at Harvard, a student DIED in an accident while
Item 2: Financial Aid [Often, this expense is smaller than we predict]
Item 3: Posters [Relatively Trivial Expense]
Item 4:
Item 5:

QID71. Comments
If you have any additional comments or thoughts you did not express in the application, please enter
them here.
This organization has never applied to UOC before because we were previously funded by a special fund
from the office of LGBTQ resources, which no longer exists. As it stands, the mission of the organization is in
jeopardy. The sole purpose of IvyQ is transportation to the conference and provision of financial aid to needy
attendees. IvyQ requests the full administrative grant for the year in the fall, because all expenses are incurred
then. The expenses detailed herein represent the entirety of yearly expenses for IvyQ. Attendance is open and
available to the entire Yale undergraduate community regardless of identity status or ability to pay.
For many of the attendees, attendance at the four-day conference is a defining moment of their college
experience. Attendees come back to Yale with a vastly expanded view of their identities, empowered to
become leaders in their communities and work towards fostering and inclusive, tolerant campus environment
based on mutual cultural understanding and social empathy.
IvyQ is the archetype of what the funds are for: it's an entirety intersectional conference that strives to place
LGBTQ issues within a multicultural framework, providing attendees with an unparalleled opportunity to tackle
LGBTQ issues through intersectional lenses. IvyQ is endorsed and supported by nearly every LGBTQ and
multicultural organization on campus, including but not limited to The Yale LGBTQ Co-Op, PRISM, Sappho,
and the queer caucus. IvyQ's broad popularity and high stature within the Yale community at large is a
testament to the collaborative effort it takes to get students all the way to Cornell and back safely. IvyQ
Embedded Data
attendees will return to campus with the tools they need to draw connections between distinct cultural
frameworks and their LGBTQ identities, to enrich Yale life by creating a more cohesive multicultural
NetID: mjg84
community, and to enliven campus discourse with new, unique, intersectional perspectives.
Since it's inception eight years ago, IvyQ has perennially served as an incubator for the next generation of
Location
intersectional
LGBTQ Data
leaders and allies on campus. Over the last few cycles, every single leader of the CoOp, Yale's umbrella LGBTQ organization, attended IvyQ before they assumed their leadership roles on
campus, and Location:
a great number
(41.315399169922,
of campus queer
-72.860198974609)
leaders laud the conference for giving them the skills they
needed to effectively and compassionately run organizations and events that serve the queer community at
Source:
GeoIP
Estimation
Yale, especially
the parts
of the
queer community that are traditionally marginalized by race, class status,
socioeconomic background, gender nonconformity, and other factors. It's no surprise that the vast majority of
attendees are the underclassmen who will later step to the fore of Yale's queer community. As a conference
that exposes these future leaders to the widest variety of queer students they may ever see in their lifetime,
IvyQ provides an invaluable asset to the Yale community by ensuring that it is accepting and welcoming to all
queer people, not just the ones that fit societal expectations.
This organization has never applied to UOC before because we were previously funded by a special fund
from the office of LGBTQ resources, which no longer exists. As it stands, the mission of the organization is in
jeopardy. The sole purpose of IvyQ is transportation to the conference and provision of financial aid to needy
attendees. IvyQ requests the full administrative grant for the year in the fall, because all expenses are incurred
then. The expenses detailed herein represent the entirety of yearly expenses for IvyQ. Attendance is open and
available to the entire Yale undergraduate community regardless of identity status or ability to pay.
It is essential that this organization continue to exist at Yale, and that is only possible if we obtain funding.